Policies

Board Policy Manual

C.O.O.R. Intermediate School District

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1000- Board Bylaws

TABLE OF CONTENTS

1001            Definitions

1003            District Name

1005            Address

1007             Purpose

1009             Authority, Powers, and Purposes

1011             District Legal Status

1015             Philosophy of the Board

1030             Board Membership
1030.1    Number
1030.2    Electoral Process
1030.3    Qualifications
1030.4    Term
1030.5    Acceptance of Office
1030.6    Vacancies
1030.7    Filling a Board Vacancy

1032              Board Powers
1032.1    Communications to and from the Board
1032.2    Functions of the Board

1035               Public Expression of Board Members (Cf. 1950)

1150               Board Officers
1150.1   Term of Office
1150.2   Duties of Officers

  • President
  • Vice-President
  • Secretary
  • Treasurer

1160               New Member Orientation

1162               Board Member Development Opportunities
1162.1    Board Conferences, Conventions and Workshops

1167                Compensation

1168                Reimbursement for Expenses (Cf. 3600, 5330)

1168.1    Reimbursement for Board Expenses
1168.2    Schedule of Specific Categories
1168.3    Expense Report
1168.4    Spouses and other Family Members
1168.5    Meal Expenses
1168.6    Board Expense Review
1168.7    Out of State Travel (PA 234)
1168.8    Overnight Travel

1180               Board Committees

1191                Attorney

1200                 Independent Auditor

1220                 Consultants (Cf. 4015)

1300                 Meetings
1300.1    Organizational
1300.2    Regular
1300.3    Change of Regular Meetings
1300.4    Closed Sessions
1300.5    Information/Work/Study Sessions
1300.6    Adjourned Meetings
1300.7   Special Meetings
1300.8   Emergency Meetings
1300.9   Recess

1320                            Agenda
1320.1    Consent Agenda

1330                            Rules of Order
1330.1    Amendment/Suspension of Bylaws and Policies
1330.2    Quorum

1350                            Voting Method
1350.1    Quorum
1350.2    Voting

1360                            Minutes
1360.1    Open Meeting Minutes 
1360.2    Closed Meeting Minutes

1370                            Public Participation
1370.1    Courtesy during Public Participation

1510                            Bylaw and Policy Development System (Cf. 5140)
1510.1    Adoption
1510.2    Dissemination
1510.3    Policy Development System
1510.4    Adoption and Amendment of Bylaws

1515                            Board Member Access to Personnel Records

1517                            Board Member Files

1520                            Transfer of Territory
1520.1    Authority
1520.2    Eligible Property
1520.3    Extent of Transfer
1520.4    Notice of Transfer
1520.5    Transfer of Property Located in Multiple Counties
1520.6    Effective Date
1520.7    Bonded Indebtedness
1520.8    Remapping of the Districts
1520.9    Refusal of Transfer
1520.10  Appeal

1570                            Review of Administrative Regulations (Cf. 2750)

1575                            Administration in Absence of Policy

1600                            Board Records and Reports
1600.1    Records
1600.2    Reports

1650                           Association Memberships

1750                            Board Self-Assessment/Evaluation

1950                            Board Member Ethics (Cf. 1035)

1952                            Board Member Conflict of Interest
1952.1    Financial Conflict of Interest

1955                            Indemnification

 

 

 

1001  DEFINITIONS                                                                                                              

The Bylaws of the Board of Education of this District incorporate quotations from the laws and administrative code of the State of Michigan. Such quotations may be substantively altered only by appropriate legislative, judicial, or administrative action.

Whenever the following items are used in these Bylaws and policies, they shall have the meaning set forth below:

            Administrative Guideline

A statement, based on policy, usually written, which outlines and/or describes the means by which a policy should be implemented and which provides for the management cycle of planning, action, and assessment or evaluation.

            Agreement

A collectively negotiated contract with a recognized bargaining unit.

Board

The Board of Education.

Bylaw

Rule of the Board for its own governance.

Constituent Local District

The following local school Districts that comprise the COOR Intermediate School District:

Crawford AuSable Schools
Fairview Area Schools
Gerrish-Higgins Schools (Roscommon Area Public Schools)
Houghton Lake Area Schools
Mio AuSable Schools
West Branch-Rose City Area Schools

District

The COOR Intermediate School District.

Due Process

Procedural due process requires prior knowledge (a posted discipline code), notice of offense (accusation), and the opportunity to respond.

Procedural due process may require right to counsel and/or confrontation or cross examination of witnesses, depending upon the situation.

            Full Board

Authorized number of voting members entitled to govern the District.

May

This word is used when an action by the Board or its designee is permitted but not required.

Meeting

Any gathering which is attended by or open to all of the members of the Board, held with the intent on the part of the members of the body present to discuss or act as a unit upon the specific public business of that body.

OAG Opinion #6752, 6499, 6835

Parent/Guardian

The natural or adoptive parents or the party designated by the courts as the legal guardian or custodian of a student under the age of eighteen (18). Both parents will be considered to have equal rights unless a court of law decrees otherwise.

Policy

A general, written statement by the governing Board that defines its expectations or position on a particular matter and authorizes appropriate action that must or may be taken to establish and/or maintain those expectations.

President

The Chief Executive Officer of the Board of Education. (See Bylaw 1150)

Professional Staff Member

An employee who implements or supervises one (1) or more aspects of the District’s program and whose position requires a professional credential from the State.

Secretary

The chief clerk of the Board of Education. (See Bylaw 1150)

Shall

This word is used when an action by the Board or its designee is required. (The word “will” or “must” signifies a required action.)

Student

A person who is officially enrolled in a school or program of the District.

Superintendent

The Chief Executive Officer of the School District. In policy, this implies delegation of responsibilities to appropriate staff members.

Supervisor

The educational leader of one or more District programs. In policy and administrative guidelines, implies authority to delegate responsibilities to appropriate members of his/her staff.

Support Employee

An employee who provides support to the District’s program and whose position does not require a professional certificate.

Treasurer

The Chief Financial Officer of the District. (See Bylaw 1150) The Treasurer may delegate day-to-day duties of his/her office to the Superintendent.

Voting

A vote at a meeting of the Board of Education. The law requires that Board members must be physically present in order to have their vote officially recorded in the Board minutes.

Citations to Michigan Compiled Laws Annotated (MCL) are shown as MCL followed by the Section Number (e.g. MCL 380.601a). Citations to the Michigan Administrative Code are prefaced AC Rule (e.g. AC Rule R380.221). Citations to the Federal Register are noted as FR and to the Code of Federal Regulations as CFR. Citations from the Michigan Attorney General’s Office are shown as OAG.

 

1003    DISTRICT NAME                                                                                                                                          

The Board of Education of this District shall be known officially as the COOR Intermediate School District Board of Education.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.605

 

 

1005    ADDRESS                                                                                            

The official address of the Board of Education shall be 11051 North Cut Road, Roscommon, Michigan 48653.

Approved:       December 11, 2002

 

 

1007    PURPOSE                                                                               

The District exists to serve as a liaison agency between the local school Districts in Crawford, Ogemaw, Oscoda, and Roscommon Counties and the State Department of Education and to provide those educational programs and services requested by the constituent Districts or mandated by the State.

Approved:       December 11, 2002

 

1009    AUTHORITY, POWERS, AND PURPOSES                                                     

The Board is responsible to the patrons and endeavors to administer, adequately, the needs of education in the District according to their will. In order to function as efficiently as possible, control shall be centralized so that there may be accountability and coordination of effort and decisions.

Approved:       December 11, 2002

 

1011    DISTRICT LEGAL STATUS                                                                                    

The legal basis for the COOR Intermediate School District is vested in the will of the people as expressed in the Michigan Constitution, the statutes pertaining to education, various court interpretations, and the powers implied by the above.

The official name of the school District shall be the COOR Intermediate School District – Crawford, Oscoda, Ogemaw, and Roscommon, Michigan.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.604

 


 

1015    PHILOSOPHY OF THE BOARD                                                                              

An Intermediate District Board of Education is a legal entity for providing specialized educational services within a geographic area of the State of Michigan. The system was created by, and is governed by, State statutes. Members of a Board are chosen by citizens to represent them and the State in the governance of the Intermediate School District.

The Board has the dual responsibility for implementing statutory requirements pertaining to public education and for meeting the educational expectations of its constituent Districts. The Board shall exercise their best judgment in determining policies, making decisions, and approving procedures for carrying out the responsibility.

The Board declares and, thereby, reaffirms its intent to:

a.Maintain two-way communications with citizens of the District and the Boards and staffs of the constituent Districts. The Board shall keep these parties informed of the progress and problems of the School District, and the constituent Boards shall be urged to bring their aspirations and concerns about the District to the attention of this body;

 b.   Establish policies and make decisions on the basis of declared educational philosophy and goals;

c.   Act as a truly representative body for citizens and constituent Districts in all matters related to programs and operations. The Board recognizes that ultimate responsibility for public education rests with the State, but the Intermediate Board of Education has been assigned specific authority through statute, and the Board shall not relinquish or fail to exercise that authority; and

d.   Upon request and/or agreement, COOR I.S.D. may act as an operating District, contract with local Districts or other educational institutions, or facilitate the formation or consortia of local Districts or of other educational institutions to provide programs or services.

Approved:                   December 11, 2002

 

 

1030   BOARD MEMBERSHIP                                                                                          

            1030.1     Number

The Board of Education shall consist of seven (7) members.

 

MCL 380.612-.614

 

           

            1030.2     Electoral Process

Members of the Board shall be elected biennially by the electorate of the school Districts in a manner consistent with State law. In case of a vacancy during the biennium, the Board shall appoint an interim member to serve until the next election.

            MCL 380.614

           

            1030.3     Qualifications

 

Each member of the Board shall be/have:

a.   Citizen of the United States;

b.   Resident of the State of Michigan for at least thirty (30) days;

c.   Attained the age of eighteen (18) years; and

d.   A resident of a constituent District.

                               

            MCL 380.612, 380.614

           

            1030.4     Term

Each Board term shall be six (6) years, except as follows. Terms ending June 2013, 2015 and 2017 will extend until December 31, 2014, 2016 and 2018 respectively with reelection bids in November of the same year.

            MCL 380.614(2)

            Approved:  April 11, 2012

           

            1030.5     Acceptance of Office

The Superintendent shall notify each member-elect of his/her election within five (5) days after the election.

Before assuming membership on the Board and within ten (10) days of notification of election, each newly elected Board member shall file an acceptance of office as well as an affidavit of eligibility and shall take the oath of office.

MCL 380.1102                                                                                         

 

 

1030.6     Vacancies

 

The office of a Board member shall become vacant immediately upon the occurrence of any one (1) of the following events:

a.   The death of the incumbent or the incumbent is found mentally I                      incompetent by the proper court;

b.   The incumbent’s resignation;

c.   The incumbent’s removal from office;

d.   The incumbent’s conviction of a felony;

e.   The incumbent’s neglect or failure to file the acceptance of office, or to give or renew an official bond required by law;

f.    The incumbent’s ceasing to possess the legal qualifications for holding office;

g.   The incumbent moving his/her residence out of the District; or

h.   A Board member becoming employed by the COOR Intermediate School District.

Notice of a vacancy will be filed with the State Board of Education within five (5) days, and, if not filled within thirty (30) days by the remaining members of the Board, the vacancy shall be filled by the State Board.

MCL 380.1103, 380.1104, 380.614

OAG Opinion #5453

Board of Education v DeVries, 34 Mich App 542; 192 NW2d 58 (1971)

 

 

 

1030.7     Filling a Board Vacancy

 

If a majority of the Board is still seated, the vacancy shall be filled by the Board using the following procedure:

The Board shall seek qualified and interested candidates from the community through the news media, word of mouth, and contacts with appropriate organizations.

All applicants are to submit a notice of their interest, in writing, to the Board President at the District address.

The Board shall interview all candidates to ascertain their qualifications.

Appointment by the Board to fill a vacancy shall be by majority vote of the full Board.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.621, 380.1254

  

 

1032    BOARD POWERS                                                                                                  

 

School Board members have legal authority only during regular and special meetings.  Their participation in meetings is the basic manner in which they fulfill the duties of their elected office. Accordingly, all members are expected to participate fully in deliberation and voting at meetings unless required to abstain under law or Board policy.

 

No member, including the President, shall have the power to act in the name of the Board outside of Board meetings unless specifically designated to do so by official action of the Board.

 

In regards to school District operation (i.e., access to records, etc.), individual Board members have the same but not greater rights than those granted to the general citizenry of the community.

 

The Board shall make the staff and citizens aware that only the Board, not individual members, has the right to take official action for the District. Board members may be contacted for discussion of District business or for complaints. The Board member may listen, but shall not make a commitment on behalf of the Board. The individual Board member does not and cannot speak for the Board or the Superintendent.

 

If a specific complaint needs attention, the Board member shall explain to District’s chain of command for handling complaints or refer the complainant to the Superintendent. The Board member also shall inform the complainant the process for bringing items to the Board through the Board’s agenda or through the public participation portion of the Board meeting.

 

1032.1     Communications To and From the Board

Staff members, parents/guardians, and community members should submit questions or communications to the Board through the Superintendent. Board members' questions or communications to staff or about programs will be channeled through the Superintendent's office. If contacted individually, Board members will refer the person to the appropriate channel of authority, except in unusual situations. Board members shall not take private action that might compromise the Board or administration.

 

 

 

1032.2     Functions of the Board

 

The Board considers its most important legal functions fall into the following categories:

 

1.Legislative or Policy Making - The Board is responsible for the development of policy and for the employment of a Superintendent and other administrators as the Board deems necessary, who shall carry out its policies through the development and implementation of regulations. The Board shall act as a legislative body and shall appraise the work and programs of the District. The Board shall oversee and review its policies as the needs arise.

 

2.Educational Planning and Appraisal - The Board is responsible for acquiring and requiring reliable information from responsible sources that shall enable it to make the best possible decisions about the scope and nature of the educational program. The Board is responsible for requiring appraisals of the results of the educational program.

 

3.Staffing and Appraisal - The Board is responsible for employing a chief executive officer (the Superintendent of schools) and the staff necessary for carrying out the instructional program, for establishing salaries and salary schedules and other terms and conditions of employment, and for establishing personnel policies District-wide in application.  The Board is responsible for appraising the effectiveness of its staff by providing for their regular evaluation.

 

4.Selection of Superintendent – The Board of Education shall exercise its executive power in part by the appointment of a Superintendent who shall enforce the statutes of the State of Michigan, rules of the State Board of Education, and policies of this Board.

 

5.Financial Resources – The Board is responsible for adopting a budget that will provide the financial basis for buildings, staff, materials, and equipment that will enable the District to carry out the educational program. The Board is responsible for exercising control over the finances of the District to assure proper use of and accounting for all District funds.

 

6.School Facilities – The Board is responsible for determining school-housing needs, for communicating these needs to the community, for purchasing and disposing of properties and for approving building plans that will support and enhance the educational program.

 

The Board shall have the management and custody of the schools and property of the District and may regulate the use and occupancy of the District’s properties.

 

7.Communication with Public – The Board is responsible for providing adequate and direct means for keeping the local citizenry informed about education.

 

8.Judicial - The Board is responsible for acting as a court of appeal for school staff members, students and the public when issues involve Board policies and their fair implementation.

 

The Board of Education assumes jurisdiction over any dispute or controversy arising within this Intermediate District and concerning any matter in which authority has been vested in the Board by statute, rule, a contract, or policy of this Board.

 

0132.16In furtherance of its adjudicatory function, the Board may hold hearings, which shall offer the parties to a dispute, on notice duly given, a fair and impartial forum for the resolution of the matter.

The Board may exercise the above legal powers and duties only when convened in a legally constituted meeting.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

 

 

1035    PUBLIC EXPRESSION OF BOARD MEMBERS  (Cf. 1950)                                                   

From time to time individual Board members make public statements on school matters:

                       

                        a.   To local media; or

 

                        b.   To local officials and /or State officials.

Sometimes the statements imply, or the readers (listeners) infer, that the opinions expressed or statements made are the official positions of the Board. The misunderstandings that can result from the incidents can embarrass both the member and the Board. Therefore, Board members should, when writing or speaking on school matters to the media, legislators, and other officials, make it clear that their views do not necessarily reflect the views of the Board or of their colleagues on the Board.

                        a.   This bylaw shall apply to all statements and/or writings by individual Board members not explicitly sanctioned by a majority of its members, except as follows:

1.Correspondence, such as legislative proposals, when the Board member has received official guidance from the Board on the matters discussed in the letter;

 

2.Routine, not for publication, correspondence of the Superintendent or other Board employees;

 

3.Routine “thank you” letters of the Board;

 

4.Statements by Board members on non-school matters (providing the statements do not identify the author as a member of the Board); and

 

5.Personal statements not intended for publication.

                        b.   Copies of this bylaw shall be sent to local media by the Board                                       President.

 

 

Approved:       December 11, 2002

 

 

1150   BOARD OFFICERS                                                                                               

            1150.1     Term of Office

The officers of the Board shall be the President, Vice-President, Secretary, and Treasurer, and such Assistant Secretary and Assistant Treasurers as the Board determines. The President, Vice-President, Secretary and Treasurer shall be Board members. Assistant Secretaries and Assistant Treasurers need not be Board members.

 

Election of officers shall be by a majority of the full Board. Where no such majority exists on the first ballot vote, a second vote shall be cast for the two (2) candidates who received the greatest number of ballot votes.

Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed by a majority vote of the full Board. The Board shall fill a vacancy in either office within thirty (30) days of the occurrence of the vacancy.

            1150.2     Duties of Officers

 

President

The President shall perform or delegate the following duties:

                a.Preside at all meetings of the Board;

b.Countersign orders legally drawn by the Secretary upon the Treasurer for money to be disbursed on behalf of the Board;

c.He/She shall appoint all committees unless otherwise ordered by the Board;

d.Perform all other duties as prescribed by law and determined by the Board; and

e.Function as spokesperson for the Board.

The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.

Vice President

The Vice President shall perform or delegate the following duties:

 

a.Preside at meetings of the Board when the President is not able to attend;

      b.Perform other duties appropriate to the duties of the office of Vice President         in the management of the schools as the Board determines; and

c.In case of a vacancy in the office of President, succeed to the office of President for the balance of the unexpired term.

 

Secretary

The Secretary shall perform or delegate to the Superintendent the following duties:

 

a.Handle all official correspondence for the Board;

 

b.Record and sign the minutes of meetings, order, resolutions, and other proceedings of the Board in proper record books;

 

c.Notify all Board members in writing of all meetings;

 

d.Be the chief election officer of the school District with authority to delegate election duties to a member of the administrative staff;

 

e.Prepare the annual report of the school District and other reports required by the state Board;

 

f.Draw and sign orders upon the District Treasurer for money to be disbursed by the school District. Each order shall be properly numbered and dated, shall specify the sources of the funds called for, the purpose for which, and the fund upon which the order is drawn; and

 

g.Perform other duties required by law or by the Board of Education.

Treasurer

The Treasurer shall perform or delegate to the Superintendent the following duties:

a.  Have care and custody of all monies of the School District.     The Treasurer shall deposit funds of the District with a bank or banking corporation or trust company designated by the Board in the proportion and manner directed by the Board;

b.   Pay orders of the Secretary when lawfully drawn and countersigned by the President out of money belonging to the fund upon which the orders are drawn;

c.   Cause a record book to be kept in which money received and disbursed shall be entered, the sources from which money is received, and the person to whom and the objects for which money is paid;

d.Present the Board at the close of the school year a written report containing a statement of money received during the year and of each disbursement made; and

e.   Perform other duties required by law or by the Board.

Approved:       December 11, 2002

LEGAL REF: MCL 380.613

 

1160    NEW MEMBER ORIENTATION                                                                                   

 

The Board believes that the preparation of each Board member for the performance of Board duties is essential to the effective functioning of the Board. The Board shall encourage each new Board member to understand the functions of the Board, acquire knowledge of matters related to the operation of the District, and learn Board procedures. Accordingly, the Board shall give to each new Board member (no later than two [2] weeks from election or appointment) the following items for his/her use and possession during their term on the Board:

a.   A copy of the Board policy manual;

b.   A copy of each current negotiated agreement; and,

c.   The current budget statement, audit report, and related fiscal materials.

The Board will access publications and reference materials for the use of Board members.

Each new Board member shall be invited to meet with the Board President and the Superintendent to discuss Board functions, policies, and procedures.

The Board shall encourage the attendance of each new Board member at orientation and training meetings. Newly elected and newly appointed Board members shall be encouraged to attend workshops for new Board members. Staff may be involved in the orientation process.

Approved:       December 11, 2002

 

1162    BOARD MEMBER DEVELOPMENT OPPORTUNITIES     

                                               

            Board Conferences, Conventions, and Workshops

The Board recognizes the value of membership and attendance at conferences and meetings at the Local, County, State, and National level. Board member attendance will be in accordance with the following:

a.   Travel expense reimbursement shall be in accord with current policy on reimbursement of expenses;

b.   Attendance at Local, county, and State and National workshops and conferences are encouraged;

c.   Each Board member is expected to report to the Board after attending a conference at District expense; and

d.   Travel and personal expenses of spouse, children, or other guest(s) traveling with a Board member, shall be the responsibility of the Board member or of the individual. Expenses for convention functions attended as a group will be borne by the District, within budgetary limits. 

The following specific categories of duties and functions are approved as reimbursable expenses:

a.Educational conferences and business meetings, including registration and expenses incurred for attendance at Board-approved, education-related conferences, seminars, continuing education classes, and workshops at the local, state, and national levels;

b.Reimbursement for mileage shall be paid at the prevailing IRS rate.

 

Approved:       December 11, 2002    

LEGAL REF: MCL.380.1254

 

1167    COMPENSATION                                                                                                     

Board members shall receive $30 per meeting, including regular posted meetings, posted special meetings, posted committee meetings for which they are a member; recognition functions and COOR sponsored events such as COOR Graduation and the Talent Search Awards. No more than one compensated event per day shall be remunerated. Any proposed increase in the amount of compensation must be approved by a majority vote of the Board in accordance with procedures established in statute. Expenses of a Board member shall be reimbursed when incurred in the performance of his/her duties or in the performance of functions authorized by the Board and duly vouchered.

Approved:       December 11, 2002

LEGAL REF: MCL 380.621, 380.1254

 

1168    REIMBURSEMENT FOR EXPENSES (Cf. 3600, 5330)                                                               

The following guidelines have been established by the Board of Education to ensure appropriate and proper reimbursement of expenses for Board members:

a.Expenses will be reimbursed only for activities authorized by the Board;

 

b.Reimbursement for mileage will not exceed the current rate established by the Internal Revenue Service;

 

c.When possible, attendance at Board-approved conferences should be at the location closest to the District;

 

d.When attending a Board-approved conference, all fees, parking, mileage, meals, and housing may be reimbursed;

 

e.Purchase of any printed or other materials relating to Boardsmanship will be reimbursed if pre-purchase approval is given by the Board. If such approval is not possible or feasible, a voucher must be submitted to the Board for approval;

 

f.When the Board attends a community or school-related event as a Board function, or if a Board member attends as a designated representative of the Board, any incurred expenses, including mileage, will be reimbursed by the Board. If a Board member attends such events as a private citizen, no incurred expenses are to be paid by the Board;

 

g.No entertainment expenses or purchases of alcoholic beverages are reimbursable; and

 

h.A voucher detailing the amount and nature of each expense must be submitted to the Board for approval.

1168.1     Reimbursement for Board Expenses

Board members shall be reimbursed for actual and necessary expenses incurred in discharging their official duties and in performing functions authorized by the Board, as permitted by this policy.

 

 1168.2           Schedule of Specific Categories

The following specific categories of duties and functions are approved as reimbursable expenses:

a.Educational conferences and business meetings, including registration fees and expenses incurred for attendance at Board approved education-related conferences, seminars, continuing education classes, and workshops at the local, state, and national levels. Reimbursement for pre-approved Board expenses will be at the appropriate prevailing IRS “Low-Cost” rates and adjusted accordingly each January;

b.County and regional education-related association or inter-governmental meetings;

c.Attendance at educational or civic programs and functions where the Board member is designated as the Board’s official representative, delegate, or spokesperson. This category does not include political activities of any kind;

 

d.School business travel: air travel at coach rate; automobile mileage at the Internal Revenue Service approved rate per mile, plus tolls; taxi or rental car allowances at current prevailing rates for travel outside the District when necessary to attend a function on this schedule;

 

e.   Intermediate School District funds or other public funds under the control of the Intermediate School District may not be used for purchasing the following:

 

  • Alcoholic beverages
  • Jewelry
  • Gifts
  • Fees for golf
  • Any item the purchase or possession of which is illegal

 

f.    When possible, attendance at Board-approved conferences should be at the location closest to the District.

 

Approved:       February 8, 2006

 

1168.3     Expense Report

To receive reimbursement, a Board member shall obtain pre-approval, post approval of the Superintendent or Designee for any overnight travel expenses, and submit an expense report with supporting receipts or other evidence to verify each expense incurred.

 

Approved:       May 11, 2005

 

1168.4     Spouses and Other Family Members

Expenses of spouses and other family members accompanying Board members in discharging their official duties or performing authorized functions are not reimbursable.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.1254; OAG Opinion # 5272

1168.5     Meal Expenses

The upper limit of District paid expenses for meals is as follows:  Breakfast - $15.00; Lunch - $25.00; Dinner - $35.00.

Approved:       December 8, 2004

 

1168.6     Board Expense Review

When a question arises regarding the per diem expenses of a board member, those expenses will be brought to the attention of the Board President for final disposition. His or her decision will be final in all cases. If the President is unavailable, the Treasurer will act in the place of the President.

 

Approved:       December 8, 2004

 

 

1168.7      Out of State Travel (PA 234)

 

Out of state travel for Board and ISD employees requires pre-approval and post approval of the Board or Superintendent if that travel is to be reimbursed.

Approved:       May 11, 2005

 

            1168.8      Overnight Travel

           

All travel by a COOR school board member or employee that includes at least one overnight stay and is paid for or reimbursed by the ISD requires approval of the board or its superintendent for both a pre-travel authorization form detailing estimated expenses and a post travel for detailing and verifying actual expenses.

Approved:       July 12, 2006

     

1180    BOARD COMMITTEES   

                                                                                   

Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board and act in an advisory capacity, but shall not take action on behalf of the Board, unless authorized by a quorum of the Board of Education.

The President is authorized to appoint, as soon after the organizational meeting as practicable, members of the Board to the standing committees where they shall serve a term of one (1) year.

Ad hoc committees may be created, charged, and discharged at any time by the President.

a.Members of ad hoc committees shall serve until the committee is discharged;

b.The Superintendent shall serve as an ex officio member of each committee;

c.Committees shall consist of no more than three (3) members;

d.A member may request (or refuse) appointment to a committee;

e.If more than three (3) members desire to be on a committee, they may choose to serve as a committee member alternate;

f.Alternates may be given consideration for committee membership the following year;

g.If interest exists by more than three (3) members for a committee meeting topic, a meeting for the Committee of the Whole may be posted.

 

Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee.

Each Board committee shall be convened by a chairperson who shall report for the committee and may be appointed either by the President or members of the committee.

Board Committees must comply with the relevant portions of the Open Meetings Act.

Approved:       November 14, 2007

 

LEGAL REF: MCL 15.263; 380.11a; OAG, 1977-1978, No 5183, p 21 (March 8, 1977); OAG, 1977-1978, No 5183A, p 97 (April 18, 1977); OAG, 1977-1978, No 5286, p 403 (March 31, 1978); Schmiedicke v Clare School Board, 228 Mich App 259 (1998)

 

1191   ATTORNEY                                                                                                   

The Board may employ attorneys to represent the School District or Board in actions brought for or against the District and to render other legal services for the welfare of the School District.

The attorney or legal firm may render a written opinion on a legal question when requested by the Board.

Only the President or Superintendent is authorized to contact the attorney on legal matters concerning the District.

 

The Board’s legal counsel shall not provide personal legal assistance to individual Board members, the Superintendent, or members of the staff unless specifically authorized by the Board.

In any dispute or potential divergence of interests between the Board and Superintendent, the Superintendent shall not utilize the District's counsel to represent his/her interest.

Approved:       December 11, 2002

 

1200    INDEPENDENT AUDITOR                                                                                             

The independent auditor shall:

a.Examine the general purpose financial statements of the intermediate District at the close of its fiscal year and the related statements of transactions in the various funds for the fiscal year then ended;

 

b.Conduct such examination in accordance with generally accepted auditing standards and to include such tests of the accounting records and such other auditing procedures as are necessary in the circumstances;

 

c.Render an opinion on the general purpose financial statements prepared as at the close of the fiscal year;

 

d.Make such recommendations to the Board concerning its accounting records, procedures, and related activities as may appear necessary or desirable; and

 

e.Perform such other related services as may be requested by the Board.

 

Approved:       December 11, 2002

 

1220    CONSULTANTS (Cf. 4015)           

                                                                                               

The employment of consultants to advise the Board, directly,  (such as, but not limited to, consultants for policy development or Superintendent Search) shall require approval of the Board. Before making any commitment, the Board may require the submission of a written proposal that can be incorporated into a written contract. The proposal shall detail:

a.The specific objectives to be accomplished by the consultant;

b.The specific tasks to be performed;

c.The procedures to be used in carrying out the tasks;

d.The target dates for completion of the task;

e.The method used to report results to the Board and/or delivery of the "product" to the Board; and

f.The consultant's compensation, if any.

Neither the Superintendent nor any member of the staff is authorized to engage a consultant for pay to advise the Board, directly, without the prior consent of the Board.

 

Approved:       December 11, 2002

 

1300    MEETINGS                                                                                                 

 

All meetings (as defined by the Open Meetings Act) of the Board shall be open to the public and shall be held in a place available to the public, except with respect to closed sessions permitted and held under law.

All business performed by the Board and all decisions made by the Board shall be conducted or made at a public meeting, unless exempted under law.

1300.1     Organizational Meeting

The Board shall meet annually in July to organize and elect officers for each fiscal year. The member who served as President of the Board during the previous year shall preside. If he/she is no longer a member of the Board, the Vice-President, Secretary, or Treasurer of the previous year shall preside.  If there are no returning officers, the Board shall elect the Board member having the greatest length of service on the Board as a chairperson pro tem to chair the organizational meeting until a President is elected.

 

The Board, at the organizational meeting, shall:

a.Designate depositories for school funds;

b.Designate those persons authorized to sign checks, contracts, agreements, and purchase orders;

 

c.Designate a day, place and time for regular meetings which shall be held at least once every month; and

d.Designate an administrator to assume specified responsibilities of the Secretary.

1300.2     Regular Meetings

 

The Board shall hold at least one regular meeting each month. A schedule for regular monthly meetings shall be adopted at the organizational meeting of the Board. A notice of the regular meeting schedule shall be posted at the entrance of the Principal office of the Board, the Principal office of the School District and other appropriate places as may be designated by the Board, within ten days after the organizational meeting.

 

Within ten (10) days after the Organizational Board Meeting, the Board shall cause to be posted in the Board office and in such other locations considered appropriate by the Board, a notice listing the date, time, and place of each regularly scheduled meeting of the Board. The notice shall also contain the name and address of the District and its telephone number.

 

Upon the written request of an individual, organization, firm, or corporation, and upon the requesting party's payment of a yearly fee of not more than the estimated reasonable cost for printing and postage of each notice as shall be determined annually by the Board, the District shall send to the requesting party by first class mail a copy of any notice required to be posted by these Bylaws. The news media shall be entitled to receive, at their request, copies of such notices free of charge.

 

1300.3     Change of Regular Meetings

The schedule of regular meetings, or the regular meeting date, may be changed by the Board as provided in current law.

                       

1300.4     Closed Sessions

The Board may meet in closed session as provided for under current law. The minutes of any closed session shall be kept separate from the minutes of the regular or special meeting and shall not be a matter of public record except as provided for under current law.

Any Board action taken because of a closed session shall be taken in a public meeting and recorded as such.

The Board may meet in closed session only for the following purposes:

a.   To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against, or to consider a periodic personnel evaluation of, a public officer, employee, staff member, or individual agent, if the named person requests a closed hearing;

b.   To consider the dismissal, suspension, or disciplining of a student and if the student’s parent or guardian requests a closed hearing;

c.   For strategy and negotiations sessions if either party requests a closed hearing;

d.   To consider the purchase or lease of real property;

e. To consult with its attorney regarding trial or settlement strategy in connection with specific pending litigation;

f.    To review the specific contents of an application for employment or appointment to a public office if the candidate requests that the application remain confidential; and

g.   To consider material exempt from discussion by state or federal statute.

 

1300.5     Information/Work/Study Sessions

Information/work or study sessions of the Board shall be held as called by the President. Such sessions shall be open to the public and properly posted as Board meetings. Normally, the Board will not take action at these meetings.

 

1300.6     Adjourned Meetings

Any meeting of the Board may be adjourned to another time and place. Any meeting which is recessed for more than 36 hours shall be reconvened only after a notice stating the date, time, and place of the adjourned meeting as sell as the name, address, and telephone number of the District has been posted at least 18 hours before the time the meeting is to be reconvened.

 

1300.7     Special Meetings

Special meetings of the Board may be called by the President (Chair) of the Board, or by three (3) Board members by providing the other Board members a written notice of the date, time, and place of the special meeting.

The notice may be served by delivering the notice to the Board member personally, or by leaving the notice at each member’s residence with a person of the household at least eighteen (18) hours before the meeting is to take place. The notice also may be served by mail addressed to the member at the member’s address on file in the District office, at least seventy-two (72) hours before the meeting is to take place. Service of the notice may be by a Board member or an employee of the District.

 

MCL 15.265

      

            1300.8     Emergency Meetings

In the event of a severe and imminent threat to the health, safety, or welfare of the District, its employees, or students, any member of the Board may call an emergency session provided two-thirds (2/3) of the members of the Board concur that delay would be detrimental to efforts to lessen or respond to the threat. No notice of any emergency meeting shall be required.    

MCL 15.265

            1300.9     Recess

Any meeting of the Board may be recessed to another time and place. Any meeting which is recessed for more than thirty-six (36) hours shall be reconvened only after a notice stating the date, time, and place of the recessed meeting as well as the name, address, and telephone number of the District has been posted on the front door of the Administrative Office Building and such other place as the Board may determine for at least eighteen (18) hours before the time the meeting is to be reconvened.

MCL 15.265

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.613; 380.623, 380.1201; 380.1221; 15.261-275

 

 

1320    AGENDA                                                                                                                 

The Board agenda shall be compiled by the Superintendent in cooperation with the Board President and shall include a period of time when the public may speak to the Board.

The Superintendent shall prepare and submit to each Board member a written agenda before each regular meeting and each special meeting, unless otherwise directed by the Board. The agenda shall list the various matters to come before the Board and shall serve as a guide for the order of procedure for the meeting. Individual Board members may include items on the agenda upon the concurrence of the Board President.

The agenda of the regular monthly meeting or special meetings shall be accompanied by a report from the Superintendent on information relating to the District with such recommendations, as he/she shall make.

The agenda for each regular meeting shall be mailed or delivered to each Board member to provide proper time for the member to study the agenda. Generally, the agenda should be mailed no later than three (3) business days before the meeting of the Board, or delivered to provide time for the study of the agenda by the member. The agenda for a special meeting shall be delivered at least twenty-four (24) hours before the meeting, consistent with provisions calling for special meetings.

The Board shall transact business according to the agenda prepared by the Superintendent and submitted to all Board members in advance of the meeting. The order of business may be suspended or altered at any meeting by a majority vote of the members present.

Items not placed on the agenda upon the request of a member or the public may be added to the agenda by the unanimous vote of the members present if the item is an action item. Generally, it shall be the Board’s policy to add items for action only in critical or urgent situations. Discussion items may be added by a majority vote of those members elected to and serving on the Board.

A request by the public to place an item on the Board agenda must be made to the Superintendent or President at least seven (7) days in advance of the meeting at which it is desired to have the item discussed. The request should include a brief statement of the matter to be brought before the Board, along with any background information available, which may be provided to the Board in advance of the meeting.

 

1320.1     Consent Agenda

The Board shall use a consent agenda to keep routine matters within a reasonable period.

                  The following routine business items may be included in a single resolution for consideration by the Board:

 

a.Minutes of previous meetings; including appropriate amendments;

 

b.Payment of bills; including summation by department;

 

c.Personnel issues – Hiring, firing, resignations, leaves of absence (by policy or negotiated agreement), retirement resolutions;

 

d.Annual renewal of relationships contracts, i.e., with outside consultants, auditors, etc.;

 

e.Resolutions that require annual adoption, such as bank signatories; (unless there are changes) and

 

f.Board members’ attendance at non-MASB conferences.

The following items may be included in the consent agenda for the Organizational meeting or other meetings as might be necessary.

  1. Calling of Special Meeting;                                                                                             

b.Designating Bank Depositories;

 

c.Signing of Checks – Checking Accounts;

 

d.Signing of Checks – Payroll Accounts;

 

e.   Districts Investment Funds;

 

f.    Signing of Hand-Issued Checks;

 

g.   Extend Retainer Agreements;

 

h.   Newspapers of Record;

 

i.    Board Per Diem – Establish Board Per Diem;

 

j.    Professional Dues; and

 

k.   Board members’ attendance at MASB conferences and MASB classes for the fiscal year.

 

The following will be used as guidelines in preparing/executing the consent agenda:

a.Items in the consent agenda will be individually listed;

 

b.   Background information will continue to be provided in advance for items on both the consent and regular agenda, where necessary;

 

c.   A single member’s request shall cause an item on the consent agenda to be relocated as an action item immediately following the vote on the consent;

 

d. Before pulling an item from the consent agenda, the Board member must contact the Superintendent or the Board President;

 

e.   A vote of the Board will not be necessary to remove an item from the consent agenda;

 

f.    A roll call vote will be taken on the agenda.

Approved:       December 11, 2002

 

1330    RULES OF ORDER                                                                                                           

The Board shall be governed by rules of procedure as adopted by the Board.  In no event shall the Board adopt Robert’s Rules of Order. The presiding officer may, at his/her discretion, use Robert’s Rules of Order as a “guideline” in the conduct of meetings. The purpose of this parliamentary procedure is to ensure the minority has rights that cannot be changed by the majority.

 

The President (or Vice President in the absence of the President) shall preside at all meetings. In the absence of both the President and Vice President, the Secretary or Treasurer, in that order, shall serve as a President pro-tempore who will serve only for that meeting or for that part of the meeting in which the President and Vice President are absent.

 

Any member of the Board who wishes to make a motion, second a motion or discuss pending business will first secure recognition of the Board President.

 

The President will present each agenda item for discussion or designate the Superintendent or other staff member who will represent the agenda item.

 

The Board will take all formal actions by ordinary motions unless a formal resolution is required.

 

A motion must be before the Board in order to discuss an agenda item that has been presented by the Board President for consideration.

The following motions will be in order:

a.To recess;

b.To take action;

c.To amend a motion made to take action, but such amending motion will be disposed of before any other motion to amend the main motion will be in order;

d.To defer action, either finally or to a specific time, date and place;

e.To go into closed session; and

f.To adjourn, either finally or to a specific time, date or place.

 


 

1330.1     Amendment/Suspension of Bylaws and Policies

 

The Board, by a vote of a majority of its members, may amend the Bylaws or suspend the operation of the Bylaws but such amendment or suspension shall not relieve the Board from complying with applicable law. Policies shall be adopted, amended, or repealed only by a majority vote of the Board.

 

1330.2     Quorum

A majority of the members appointed/elected and serving on the Board shall constitute a quorum.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.11a; 380.1201; OAG, 1981-1982, No 6057, p 622 (April 20, 1982); OAG, 1981-1982, No 6091, p 711 (August 18, 1982)

 

1350    VOTING METHOD                                                                                                           

1350.1   Quorum

 

A majority of the members appointed/elected and serving on the Board shall constitute a quorum. A majority of the members elected to and serving on the Board is required to approve a motion.

 

1350.2   Voting

The Board shall take action by way of motions. No motion may be acted upon until it has been duly seconded by a member of the Board. The vote on all motions shall be by "aye" or "no" or a roll call vote. For any motion voted on in which the vote is not unanimous, the vote shall be recorded for each Board member. Following each vote, the President shall announce that the motion carried or failed by a vote of ___________.  The minutes shall indicate whether a motion passed or failed.

All members shall vote on motions before the Board unless a member is required to abstain from voting because of an existing legal or ethical/personal conflict of interest. Board members who are disqualified, legally or ethically, from voting shall not be counted for purposes of establishing a quorum.

 

Each Board member may have the privilege of explaining for the record any vote, be it affirmative, negative or abstaining at the discretion of the President.

Approved:       December 11, 2002

 

1360    MINUTES                                                                                                                    

The Secretary or temporary Secretary of the Board shall be responsible for keeping the minutes or seeing to it that minutes of every meeting of the Board are kept. A recording Secretary, not a member of the Board, may be appointed by the Board and shall attend all meetings and record all actions of the Board. Such minutes shall be reviewed and signed by the Secretary of the Board or acting Secretary. The minutes shall include the date, time, place, members present, members absent, all motions made at open meetings and action taken thereon, the purpose(s) for which closed sessions are called, all votes taken, a reference to reports presented, a record of those speaking at the public comment session and the topic on which they spoke, and items discussed when no action is taken. The minutes shall not usually contain comments from the Board members.

 

Copies of proposed minutes of an open meeting shall be provided upon request to members of the public within eight (8) business days of the meeting and copies of the approved minutes within five (5) business days of the meeting at which they were approved. Minutes shall be presented for approval at the next meeting of the Board and copies shall be sent to all Board members before said meeting.

 

Minutes of closed meetings shall not be made public except as specified by current law.

 

1360.1     Open Meeting Minutes

 

The Secretary, or a temporary Secretary appointed by the presiding officer, shall designate a person to keep minutes of each meeting showing the date, time, place, members present, members absent, any decisions made at a meeting open to the public, and the purpose or purposes for which a closed session is called. These minutes must be approved by the Board and endorsed by the Secretary at the next meeting. Proposed minutes shall be available for public inspection not later than eight (8) business days after the meeting to which the minutes refer. Approved minutes shall be available for public inspection not later than five (5) business days after the meeting at which the minutes are approved. The minutes shall be available for inspection at the Superintendent’s office and shall be available for inspection not later than five (5) business days after the meeting at which the minutes are approved. The minutes shall be available for purchase at a fee estimated by the business office to cover the cost of printing and copying.

 

The official minutes shall be bound together by years and kept in the office of the Board of Education.

Minutes of the preceding meetings shall be approved by the Board as its first order of business at its next meeting.

The minutes shall show only action taken as well as a brief summary of relevant information.

 

            1360.2     Closed Meeting Minutes

The Board shall designate a person to keep separate minutes of each closed meeting of the Board. These minutes shall be retained by the Secretary of the Board, but shall not be available to the public and shall only be disclosed if required by a civil action filed under MCL 15.270 et seq. These minutes may be destroyed one (1) year and one (1) day after approval of the minutes of the regular meeting at which the closed session was held.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a; 380.1201, 380.1202, MCL 15.267; 15.269, 15.270-71,                               156.273; OAG Opinion #6353

 

1370    PUBLIC PARTICIPATION                                                                                  

The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on District matters. Any person or group wishing to place an item on the agenda shall register their intent with the Superintendent no later than five (5) working days before the meeting and include:

a.Name and address of the participant;

b.Group affiliation, if and when appropriate; and

c.Topic to be addressed.

An individual wishing to make public comment may speak for a total of not more than five (5) minutes. 

 

If a delegation is present to address the Board, the delegation may select up to five representatives to speak on its behalf, for a total of not more than fifteen (15) minutes.   Such requests shall be subject to the approval of the Superintendent and the Board President.

 

To permit fair and orderly public expression, the Board shall provide a period for public participation at every regular meeting of the Board and publish rules to govern such participation in Board meetings.

            1370.1     Courtesy during Public Participation

Individuals addressing the Board should take into consideration the rules of common courtesy. The public participation portion of the meeting cannot be used to make personal attacks against a Board member or District employee that are totally unrelated to the manner in which the Board member or employee performs his/her duties. If the comments constitute a complaint against a Board member or employee, the Board member or employee has a right to request a closed hearing.

Complaints shall first be considered through proper channels before being considered by the Board. The Board shall not hear complaints at an open meeting about named District personnel unless the named person requests the Board to hear the complaint at an open session.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a; 380.1808, 15.263(1), 15.268

 


 

1510    BYLAW AND POLICY DEVELOPMENT (Cf. 5140)

 

The Board shall, on a regular basis, review its policies and shall, as needs dictate, delete, amend and supplement existing policies and adopt new policies (by majority vote).

At least once a year, the Superintendent shall present to the Board his/her recommendation concerning the proposed policy changes.  The yearly report shall be in writing and shall indicate which policies should be amended, deleted or supplemented and shall contain his/her recommendations and rationale for new policies. In addition, the Superintendent, as the need arises, shall advise the Board when a policy should be changed or supplemented and present to the Board the reasons therefore.

Should there by any question of a proposed policy being in conflict with the General School Laws of Michigan, the Superintendent shall submit it to the school attorney for his/her opinion.

 

1510.1   Adoption

 

The Superintendent, after meeting with the Policy Committee, shall submit proposed policies to the Board in writing, at an official meeting, for first reading and discussion. Recommendations for change, which have the consensus of the Board, shall be made known to the Superintendent.

 

The final version of the proposed policy shall be presented for second reading/adoption at the next regular meeting of the Board, unless otherwise ordered.

 

Under unusual circumstances, the Board may take immediate action on a proposed policy. Policies shall take effect at the time of approval, unless otherwise specified.

 

1510.2   Dissemination

The Superintendent shall establish and maintain an orderly plan for preserving, updating, and making accessible the policies adopted by the Board and the administrative rules and regulations needed to implement the policies.

 

              1510.3     Policy Development System

All approved policies and administrative regulations shall be available for examination by any employee or any interested citizen. Current copies shall be distributed among District buildings and personnel as designated by the Board or Superintendent

 

1510.4     Adoption and Amendment of Bylaws

 

The Board shall adopt new Bylaws and delete or modify existing Bylaws as the need arises.

 

Adoption and/or amendments to the Bylaws of the Board shall be made after two readings by the Board. The Bylaws of the Board may then be amended at any regular, special, or adjourned meeting of the Board by a majority vote of the members elected to and serving on the Board.

Approved:       December 11, 2002

 

1515    BOARD MEMBER ACCESS TO PERSONNEL RECORDS                                                    

Board member access to District personnel records shall be subject to the following rules:

a.Examination of employee personnel records by the Board of Education shall be done in accordance with the Open Meetings Act;

b.Personnel records shall, in their entirety, be returned to the custody of the Superintendent at the conclusion of the examination;

c.Information obtained from employee personnel records by members of the Board shall be used only for the purpose of aiding the members in fulfilling their legal responsibilities in making decisions in such matters as appointments, assignments, promotions, demotions, remuneration, discipline, and dismissal or to aid the development and implementation of personnel policies, or for such other uses as are necessary to enable the Board to carry out its legal responsibilities; and

d.If a Board member acting as an individual requests access to an individual’s personnel records, the request will be handled in the same manner as is required by the Freedom of Information act.

Approved:       December 11, 2002

 

1517    BOARD MEMBER FILES

Board member files will be purged after six months of a member leaving office.

Approved:  July 12, 2006

 

1520    TRANSFER OF TERRITORY                                                                                              

It shall then become the responsibility of the administrative staff of the District to complete all legal requirements in matters of transfer of territory.

1520.1   Authority

 

State law provides the Board of Education may, in its discretion, detach territory from one District and attach it to another when requested to do so by:

a.Resolution of the Board of any District whose boundaries would be changed by such action: (resolution must be taken at a regular or special Board meeting);

 

b.When petitioned by not less than two-thirds (2/3) of the resident owners of the land to be transferred;

 

c.Board action must be taken within sixty (60) days of the receipt of such resolution petition.

1520.2  Eligible Property

 

Only property contiguous to the requested Districts may be detached or set over.

1520.3  Extent of Transfer

 

The Board may transfer property whose total valuations do not exceed ten (10) percent of the District from which detached. If the valuation of the detached property is in excess of ten (10) percent of the valuation, such transfer must be approved by an affirmative vote of the majority of the school-tax electors of the District from which property is being detached.

1520.4  Notice of Transfer

Upon receipt of requests for property transfer, the Superintendent shall call a meeting of the Board to act on the proposed transfer. Notice of such meeting shall:

a.Be given at least ten (10) days before meeting;

 

b.Contain the proposed alterations in school District boundaries; and

 

c.Be published in a newspaper of general circulation in the territory of the affected Districts.

 

1520.5  Transfer of Property Located in Multiple Counties

 

When the Districts involved in the transfer extend into more than one (1) county, or when the transfer would result in the extension of school Districts boundaries into two (2) or more counties, the petition may be addressed to and filed with the ISD Board of any one of the affected counties.

The Superintendent so notified shall call a joint meeting of the affected Boards and provide the proper notices. At the joint meeting of the ISD Boards, a Chairman and another Secretary shall be elected.

 

1520.6  Effective Date

 

The resolution of the Intermediate Board or the Intermediate Boards ordering the transfer of property shall indicate the effective date of such transfer. This date shall not be less than ten (10) days from the date of the resolution.

1520.7  Bonded Indebtedness

If the territory is transferred from a District which has bonded indebtedness incurred after December 8, 1932, such territory shall continue to assume its proportionate share of the existing bonded indebtedness of that District and shall not be liable for any bonded indebtedness of the District to which it is attached that exists at the time of transfer until the existing bonded indebtedness of the District from which detached has been retired.

1520.8  Remapping of the Districts

 

Upon the alteration of the District boundaries, the Board(s) shall prepare a map showing the boundaries of the District before alteration, and another map showing the boundaries following the alteration. Such map must bear the certification of the ISD Superintendent or the Secretary of the joint Board and be filed with:

a.The Secretary of each affected School District;

 

b.The affected township supervisor or other assessing officials; and

 

c.The State Department of Education.

 

 

1520.9  Refusal to Transfer

The Board will refuse property transfers when requested for such reasons as:

a.Dislike of a particular teacher, administrator, or Board member;

 

b.Attempted transfer because of anticipated lower taxed;

 

c.Attempted transfer in the belief the property would then become more             saleable;

 

d.Feelings of loyalty because some member of the family attended          school in the District to which annexation is requested; or

 

e.Relative financial status of the District involved.

1520.10  Appeal

Any resident owner of land considered for transfer or the Board of any District whose boundary is affected may appeal the action of the Intermediate Board in transferring such land or in failing to transfer such land. Such appeal should be filed with the State Board of Education within ten (10) days after such action or lack of action by the Intermediate Board or Boards. Appeals should be addressed to the Superintendent of Public Instruction, Secretary of the State Board of Education.

If the Intermediate Board fails to take action within sixty (60) days upon a petition or resolution to transfer territory, the owners of the territory or the Board of any affected District may appeal directly to the State Board of Education.

Approved:       December 11, 2002

LEGAL REF: MCL 380.976; MSA 15.4951 through 15.4976

 

1570    REVIEW OF ADMINISTRATIVE REGULATIONS (Cf. 2750)                     

The Superintendent may prepare administrative guidelines for the administration of the Intermediate District, which are not inconsistent with statutes or regulations of the State Board or the policies of this Board.

All rules/regulations or procedures developed pursuant to the Board’s policies shall conform to the intent of the policies. The Board shall not normally approve or adopt administrative rules/regulations or procedures except those instances in which the Superintendent or legal counsel believe such formal adoption shall be necessary or desirable because of potential litigation, public attitudes, or possible student or staff reaction. The Board gives the Superintendent authority to develop and implement all necessary rules/regulations or procedures authorized by Board policy or state statute. Rules/regulations or procedures shall be published in the appropriate staff and student handbooks.

Such administrative rules/regulations or procedures shall be binding on the employees and the students of this District when issued.

Approved:       December 11, 2002

1575    ADMINISTRATION IN ABSENCE OF POLICY                                                         

The Superintendent shall be delegated the authority to take necessary action in circumstances not provided for in Board policy, provided that such action shall be reported to the Board at the meeting next following such action.

Approved:       December 11, 2002

LEGAL REF: MCL 380.653, 380.1300

 

1600    BOARD RECORDS AND REPORTS                                                                                                                                             

1600.1     Records

 

The Board delegates to the Superintendent the authority to establish and maintain a system of records in accordance with the Michigan Freedom of Information act. Every effort shall be made to provide public access to these public records subject to disclosure under the act.

 

1600.2     Reports

 

The Board shall publish or maintain reports as required by law. In addition, the Board shall publish other reports it deems necessary to keep the community and governmental authorities adequately informed on the operation of the District.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1202, 380.1203, 380.1204; 380.1213; OAG Opinion # 5505                  

 

1650    ASSOCIATION MEMBERSHIPS                                                                           

The Board of Education may maintain institutional memberships in educational organizations that the Board finds to be of benefit to members and District personnel.

The materials and other benefits of these memberships will be distributed and used to the best advantage of the Board and staff.

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

1750   BOARD SELF-ASSESSMENT/EVALUATION                                                            

The primary purpose for Board self-evaluation is for the improvement of Board leadership. In evaluation the Board’s functions and roles, the Board may focus attention to the following:

a.The Board shall assess the needs of the District’s students, establish priorities, and allocate the personnel and financial resources to meet the student’s needs;

 

b.The Board shall know the standards against which they will evaluate themselves and be involved in the development of those standards;

 

c.The evaluation should include a discussion of strengths and  weaknesses; and

 

d.The Board should be free to comment on any area related to its function of directing the District.

The Board and Superintendent may cooperatively develop an evaluation plan that annually evaluates the various aspects of the Board’s functions, duties and roles.

Approved:       December 11, 2002

 

1950    BOARD MEMBER ETHICS (Cf. 1035)                                                   

As members of the Board of Education, Board members will strive to improve public education and to that end, they will:

a.Remember always that their first and greatest concern must be for educational welfare of the students attending the public schools;

b.Attend all regularly scheduled Board meetings insofar as possible, and become informed concerning the issues to be considered at those meetings;

 

c.Recognize that they should endeavor to make policy decisions only after full discussion at publicly held Board meetings;

 

d.Render all decisions based on the available facts and independent judgment, and refuse to surrender that judgment to individuals or special interest groups;

 

e.Encourage the free expression of opinion by all Board members, and seek systematic communications between the Board and students, staff and all elements of the community;

f.Work with the other Board members to establish effective Board policies and to delegate authority for the administration of the District to the Superintendent; inform themselves about current educational issues by individual study and through participation in programs providing needed information, such as those sponsored by the State and National School Boards Associations;

g.Support the employment of those persons best qualified to serve as school staff, and insist on a regular and impartial evaluation of all staff;

h.Avoid being placed in a position of conflict of interest, and refrain from using their Board positions for personal or partisan gain; and

 

i.Take no private action that will compromise the Board or administration, and respect the confidentiality of information that is privileged under applicable law.

 

The Board shall make the staff and citizens aware that only the Board, not individual members, has the right to take official action for the District. Board members may be contacted for discussion of District business or for complaints. The Board member may listen, but shall not make a commitment on behalf of the Board. The individual Board member does not and cannot speak for the Board or the Superintendent.

If a specific complaint needs attention, the Board member shall explain the District’s chain of command for handling complaints or refer the complainant to the Superintendent. The Board member also shall inform the complainant of the process for bringing items to the Board through the Board’s agenda or through the public participation portion of the Board meeting.

 

Approved:       December 11, 2002

LEGAL REF: OAG Opinion #5286. Source: Board of Directors, National School Boards Association

 

1952    BOARD MEMBER CONFLICT OF INTEREST                                                          

Preamble

ISD Board members and administrators shall perform their duties in a manner free from conflict of interest to assure the proper performance of school business as well as to earn and keep public confidence.

No ISD Board member or administrator shall engage in or have financial interest in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities.

The ISD Board shall direct the administration to draft additional guidelines to conform to the intent of this policy.

Substantial Conflict of Interest

 

If an ISD Board member or administrator has a substantial conflict of interest in a proposed contract for services, supplies or equipment, the Board shall not enter into that contract.  A “substantial conflict of interest” means “. . .a conflict of interest on the part of an Intermediate School Board member or Intermediate School District administrator in respect to a contract with the Intermediate School District that is of such substance as to induce action on his or her part to promote the contract for his or her own personal benefit.

An ISD Board member or administrator is prohibited from entering into a contract if the member or administrator has a substantial conflict of interest. Excluded from substantial conflict of interest are situations as described in section 380.634(5) of the Revised School Code.

Conflict of Interest Disclosure

An ISD Board member, administrator or employee involved in the contracting process who is employed by or under contract with a business enterprise with which the ISD is considering entering into a contract, or knows that he or she has a family member who has an ownership interest or is employed by that business enterprise, the Board member, administrator, or employee is required to disclose this information to the ISD Board at a public meeting before the ISD Board enters into the contract. The ISD Board is required to vote at the public meeting on whether or not it considers the relationship to be a conflict of interest. A “family member” means “. . . a person’s spouse or spouse’s sibling or child; a person’s sibling or sibling’s spouse or child; a person’s child or child’s spouse; or a person’s parent or parent’s spouse, and includes these relationships as created by adoption or marriage.” Determination of the existence of a conflict of interest does not prohibit the Board from entering into the contract.

Contracts of Public Servants with Public Entities Act

 

An ISD Board member and administrator shall comply with the requirements of the Contracts of Public Servants with Public Entities Act (1968 PA 317, MCL 15.321-15.330).

Approved:       February 8, 2006

 

1952.1     Financial Conflict of Interest

Before voting on any contract, each Board member shall determine whether he/she has a direct or indirect personal interest in the contract.  If a personal interest exists, the Board member shall disclose the conflict of interest and shall abstain from voting on the contract. The minutes must record his/her abstention. 

 

If the Board member will benefit financially from the contract by $250 or more, or by 5% or more of the public cost of the contract, he or she shall disclose his/her interest to the Board in the following manners, unless the contract is for emergency repairs or services:

 

a.   If the benefit of the contract to the Board member is $5,000 or more, the Board member shall disclose his/her interest at a School Board meeting. The Board shall not vote on the contract at the meeting where this disclosure is made, but shall schedule another meeting for the vote. The Board shall wait at least 7 days following the meeting at which the conflict is disclosed before voting on the contract.

b.   If the benefit from the contract to the Board member is at least $250 or 5% or more of the contract cost, but not more than $5,000, the Board member shall make a written disclosure to the President of the Board at least 7 days before the meeting at which a vote will be taken on the contract (this disclosure must be made public in the same manner that public notice is given for the Board meeting); or as an alternative, the Board member may choose to disclose the benefit at a school Board meeting in the same manner as required in paragraph "A".

In both cases, the disclosure shall become a matter of record in the minutes. The minutes must also show: 

1.   The name of each party involved in the contract;

2.   The terms of the contract (duration, financial consideration, facilities or services of the school District included in the contract, and nature and degree of assignment of District employees for fulfilling the contract); and

3.   The nature of any pecuniary interest.

The motion to approve the contract must then pass by a 2/3 vote of the Board members elected to and serving on the Board without the vote of the abstaining member.

 

0132.17If the amount of the direct benefit to the Board member is less than $250 and less than 5% of the public cost of the contract, the Board member shall file a sworn affidavit with the Board stating so. In this instance, or if the contract involved is for emergency repairs or services, the Board member shall, as a minimum, disclose the conflict of interest at the meeting at which the matter is to be voted on.

Approved:       December 11, 2002

LEGAL REF: MCL 388.1769b; 15.231-330, as amended by Public Act 145 of 1997

 

1955    INDEMNIFICATION                                                                                               

 

The Board may hold harmless, indemnify, pay, settle, or compromise a judgment against a Board member to the extent allowed under the law.

Approved:       December 11, 2002

LEGAL REF:  MCL 691.1408 et seq. Detroit Area Agency on Aging v Office of Services

                        To the Aging, 210 Mich App 708; 534 NW2d 229 (1995)

 

1000 - Board Bylaws (test) with new formatting

TABLE OF CONTENTS

1001            Definitions
1003            District Name
1005            Address
1007            Purpose
1009            Authority, Powers, and Purposes
1011            District Legal Status
1015            Philosophy of the Board
1030            Board Membership

1030.1    Number
1030.2    Electoral Process
1030.3    Qualifications
1030.4    Term
1030.5    Acceptance of Office
1030.6    Vacancies
1030.7    Filling a Board Vacancy

1032              Board Powers

1032.1    Communications to and from the Board
1032.2    Functions of the Board

1035               Public Expression of Board Members (Cf. 1950)
1150               Board Officers

1150.1   Term of Office
1150.2   Duties of Officers

  • President
  • Vice-President
  • Secretary
  • Treasurer
1160               New Member Orientation
1162               Board Member Development Opportunities

1162.1    Board Conferences, Conventions and Workshops

1167                Compensation
1168                Reimbursement for Expenses (Cf. 3600, 5330)

1168.1    Reimbursement for Board Expenses
1168.2    Schedule of Specific Categories
1168.3    Expense Report
1168.4    Spouses and other Family Members
1168.5    Meal Expenses
1168.6    Board Expense Review
1168.7    Out of State Travel (PA 234)
1168.8    Overnight Travel

1180               Board Committees
1191               Attorney
1200               Independent Auditor
1220               Consultants (Cf. 4015)
1300               Meetings

1300.1    Organizational
1300.2    Regular
1300.3    Change of Regular Meetings
1300.4    Closed Sessions
1300.5    Information/Work/Study Sessions
1300.6    Adjourned Meetings
1300.7   Special Meetings
1300.8   Emergency Meetings
1300.9   Recess

1320                            Agenda

1320.1    Consent Agenda

 

1330                            Rules of Order

1330.1    Amendment/Suspension of Bylaws and Policies
1330.2    Quorum

1350                            Voting Method

1350.1    Quorum
1350.2    Voting

1360                            Minutes

1360.1    Open Meeting Minutes 
1360.2    Closed Meeting Minutes

1370                            Public Participation

1370.1    Courtesy during Public Participation

1510                            Bylaw and Policy Development System (Cf. 5140)

1510.1    Adoption
1510.2    Dissemination
1510.3    Policy Development System
1510.4    Adoption and Amendment of Bylaws

1515                            Board Member Access to Personnel Records
1517                            Board Member Files
1520                            Transfer of Territory

1520.2    Eligible Property
1520.3    Extent of Transfer
1520.4    Notice of Transfer
1520.5    Transfer of Property Located in Multiple Counties
1520.6    Effective Date
1520.7    Bonded Indebtedness
1520.8    Remapping of the Districts
1520.9    Refusal of Transfer
1520.10  Appeal

 

1570                            Review of Administrative Regulations (Cf. 2750)
1575                            Administration in Absence of Policy
1600                            Board Records and Reports

1600.1    Records
1600.2    Reports

1650                           Association Memberships

 

1750                            Board Self-Assessment/Evaluation
1950                            Board Member Ethics (Cf. 1035)
1952                            Board Member Conflict of Interest

1952.1    Financial Conflict of Interest

1955                            Indemnification

 

 

 

1001  DEFINITIONS                                                                                                              

The Bylaws of the Board of Education of this District incorporate quotations from the laws and administrative code of the State of Michigan. Such quotations may be substantively altered only by appropriate legislative, judicial, or administrative action.

Whenever the following items are used in these Bylaws and policies, they shall have the meaning set forth below:

            Administrative Guideline

A statement, based on policy, usually written, which outlines and/or describes the means by which a policy should be implemented and which provides for the management cycle of planning, action, and assessment or evaluation.

            Agreement

A collectively negotiated contract with a recognized bargaining unit.

Board

The Board of Education.

Bylaw

Rule of the Board for its own governance.

Constituent Local District

The following local school Districts that comprise the COOR Intermediate School District:

Crawford AuSable Schools
Fairview Area Schools
Gerrish-Higgins Schools (Roscommon Area Public Schools)
Houghton Lake Area Schools
Mio AuSable Schools
West Branch-Rose City Area Schools

District

The COOR Intermediate School District.

Due Process

Procedural due process requires prior knowledge (a posted discipline code), notice of offense (accusation), and the opportunity to respond.

Procedural due process may require right to counsel and/or confrontation or cross examination of witnesses, depending upon the situation.

            Full Board

Authorized number of voting members entitled to govern the District.

May

This word is used when an action by the Board or its designee is permitted but not required.

Meeting

Any gathering which is attended by or open to all of the members of the Board, held with the intent on the part of the members of the body present to discuss or act as a unit upon the specific public business of that body.

OAG Opinion #6752, 6499, 6835

Parent/Guardian

The natural or adoptive parents or the party designated by the courts as the legal guardian or custodian of a student under the age of eighteen (18). Both parents will be considered to have equal rights unless a court of law decrees otherwise.

Policy

A general, written statement by the governing Board that defines its expectations or position on a particular matter and authorizes appropriate action that must or may be taken to establish and/or maintain those expectations.

President

The Chief Executive Officer of the Board of Education. (See Bylaw 1150)

Professional Staff Member

An employee who implements or supervises one (1) or more aspects of the District’s program and whose position requires a professional credential from the State.

Secretary

The chief clerk of the Board of Education. (See Bylaw 1150)

Shall

This word is used when an action by the Board or its designee is required. (The word “will” or “must” signifies a required action.)

Student

A person who is officially enrolled in a school or program of the District.

Superintendent

The Chief Executive Officer of the School District. In policy, this implies delegation of responsibilities to appropriate staff members.

Supervisor

The educational leader of one or more District programs. In policy and administrative guidelines, implies authority to delegate responsibilities to appropriate members of his/her staff.

Support Employee

An employee who provides support to the District’s program and whose position does not require a professional certificate.

Treasurer

The Chief Financial Officer of the District. (See Bylaw 1150) The Treasurer may delegate day-to-day duties of his/her office to the Superintendent.

Voting

A vote at a meeting of the Board of Education. The law requires that Board members must be physically present in order to have their vote officially recorded in the Board minutes.

Citations to Michigan Compiled Laws Annotated (MCL) are shown as MCL followed by the Section Number (e.g. MCL 380.601a). Citations to the Michigan Administrative Code are prefaced AC Rule (e.g. AC Rule R380.221). Citations to the Federal Register are noted as FR and to the Code of Federal Regulations as CFR. Citations from the Michigan Attorney General’s Office are shown as OAG.

 

1003    DISTRICT NAME

The Board of Education of this District shall be known officially as the COOR Intermediate School District Board of Education.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.605

 

 

1005    ADDRESS                                                                                            

The official address of the Board of Education shall be 11051 North Cut Road, Roscommon, Michigan 48653.

Approved:       December 11, 2002

 

 

1007    PURPOSE

The District exists to serve as a liaison agency between the local school Districts in Crawford, Ogemaw, Oscoda, and Roscommon Counties and the State Department of Education and to provide those educational programs and services requested by the constituent Districts or mandated by the State.

Approved:       December 11, 2002

 

1009    AUTHORITY, POWERS, AND PURPOSES

The Board is responsible to the patrons and endeavors to administer, adequately, the needs of education in the District according to their will. In order to function as efficiently as possible, control shall be centralized so that there may be accountability and coordination of effort and decisions.

Approved:       December 11, 2002

 

1011    DISTRICT LEGAL STATUS

The legal basis for the COOR Intermediate School District is vested in the will of the people as expressed in the Michigan Constitution, the statutes pertaining to education, various court interpretations, and the powers implied by the above.

The official name of the school District shall be the COOR Intermediate School District – Crawford, Oscoda, Ogemaw, and Roscommon, Michigan.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.604

 


 

1015    PHILOSOPHY OF THE BOARD

An Intermediate District Board of Education is a legal entity for providing specialized educational services within a geographic area of the State of Michigan. The system was created by, and is governed by, State statutes. Members of a Board are chosen by citizens to represent them and the State in the governance of the Intermediate School District.

The Board has the dual responsibility for implementing statutory requirements pertaining to public education and for meeting the educational expectations of its constituent Districts. The Board shall exercise their best judgment in determining policies, making decisions, and approving procedures for carrying out the responsibility.

The Board declares and, thereby, reaffirms its intent to:

a.Maintain two-way communications with citizens of the District and the Boards and staffs of the constituent Districts. The Board shall keep these parties informed of the progress and problems of the School District, and the constituent Boards shall be urged to bring their aspirations and concerns about the District to the attention of this body;

 b.   Establish policies and make decisions on the basis of declared educational philosophy and goals;

c.   Act as a truly representative body for citizens and constituent Districts in all matters related to programs and operations. The Board recognizes that ultimate responsibility for public education rests with the State, but the Intermediate Board of Education has been assigned specific authority through statute, and the Board shall not relinquish or fail to exercise that authority; and

d.   Upon request and/or agreement, COOR I.S.D. may act as an operating District, contract with local Districts or other educational institutions, or facilitate the formation or consortia of local Districts or of other educational institutions to provide programs or services.

Approved:                   December 11, 2002

 

 

1030   BOARD MEMBERSHIP

            1030.1     Number

The Board of Education shall consist of seven (7) members.

 

MCL 380.612-.614

 

            1030.2     Electoral Process

Members of the Board shall be elected biennially by the electorate of the school Districts in a manner consistent with State law. In case of a vacancy during the biennium, the Board shall appoint an interim member to serve until the next election.

            MCL 380.614

           

            1030.3     Qualifications

 

Each member of the Board shall be/have:

a.   Citizen of the United States;

b.   Resident of the State of Michigan for at least thirty (30) days;

c.   Attained the age of eighteen (18) years; and

d.   A resident of a constituent District.

                               

            MCL 380.612, 380.614

           

            1030.4     Term

Each Board term shall be six (6) years, except as follows. Terms ending June 2013, 2015 and 2017 will extend until December 31, 2014, 2016 and 2018 respectively with reelection bids in November of the same year.

            MCL 380.614(2)

            Approved:  April 11, 2012

           

            1030.5     Acceptance of Office

The Superintendent shall notify each member-elect of his/her election within five (5) days after the election.

Before assuming membership on the Board and within ten (10) days of notification of election, each newly elected Board member shall file an acceptance of office as well as an affidavit of eligibility and shall take the oath of office.

MCL 380.1102                                                                                         

 

 

1030.6     Vacancies

The office of a Board member shall become vacant immediately upon the occurrence of any one (1) of the following events:

a.   The death of the incumbent or the incumbent is found mentally I                      incompetent by the proper court;

b.   The incumbent’s resignation;

c.   The incumbent’s removal from office;

d.   The incumbent’s conviction of a felony;

e.   The incumbent’s neglect or failure to file the acceptance of office, or to give or renew an official bond required by law;

f.    The incumbent’s ceasing to possess the legal qualifications for holding office;

g.   The incumbent moving his/her residence out of the District; or

h.   A Board member becoming employed by the COOR Intermediate School District.

Notice of a vacancy will be filed with the State Board of Education within five (5) days, and, if not filled within thirty (30) days by the remaining members of the Board, the vacancy shall be filled by the State Board.

MCL 380.1103, 380.1104, 380.614

OAG Opinion #5453

Board of Education v DeVries, 34 Mich App 542; 192 NW2d 58 (1971)

 

 

 

1030.7     Filling a Board Vacancy

If a majority of the Board is still seated, the vacancy shall be filled by the Board using the following procedure:

The Board shall seek qualified and interested candidates from the community through the news media, word of mouth, and contacts with appropriate organizations.

All applicants are to submit a notice of their interest, in writing, to the Board President at the District address.

The Board shall interview all candidates to ascertain their qualifications.

Appointment by the Board to fill a vacancy shall be by majority vote of the full Board.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.621, 380.1254

  

 

1032    BOARD POWERS

School Board members have legal authority only during regular and special meetings.  Their participation in meetings is the basic manner in which they fulfill the duties of their elected office. Accordingly, all members are expected to participate fully in deliberation and voting at meetings unless required to abstain under law or Board policy.

 

No member, including the President, shall have the power to act in the name of the Board outside of Board meetings unless specifically designated to do so by official action of the Board.

 

In regards to school District operation (i.e., access to records, etc.), individual Board members have the same but not greater rights than those granted to the general citizenry of the community.

 

The Board shall make the staff and citizens aware that only the Board, not individual members, has the right to take official action for the District. Board members may be contacted for discussion of District business or for complaints. The Board member may listen, but shall not make a commitment on behalf of the Board. The individual Board member does not and cannot speak for the Board or the Superintendent.

 

If a specific complaint needs attention, the Board member shall explain to District’s chain of command for handling complaints or refer the complainant to the Superintendent. The Board member also shall inform the complainant the process for bringing items to the Board through the Board’s agenda or through the public participation portion of the Board meeting.

 

1032.1     Communications To and From the Board

Staff members, parents/guardians, and community members should submit questions or communications to the Board through the Superintendent. Board members' questions or communications to staff or about programs will be channeled through the Superintendent's office. If contacted individually, Board members will refer the person to the appropriate channel of authority, except in unusual situations. Board members shall not take private action that might compromise the Board or administration.

 

1032.2     Functions of the Board

The Board considers its most important legal functions fall into the following categories:

  1. Legislative or Policy Making - The Board is responsible for the development of policy and for the employment of a Superintendent and other administrators as the Board deems necessary, who shall carry out its policies through the development and implementation of regulations. The Board shall act as a legislative body and shall appraise the work and programs of the District. The Board shall oversee and review its policies as the needs arise.
  2. Educational Planning and Appraisal - The Board is responsible for acquiring and requiring reliable information from responsible sources that shall enable it to make the best possible decisions about the scope and nature of the educational program. The Board is responsible for requiring appraisals of the results of the educational program.
  3. Staffing and Appraisal - The Board is responsible for employing a chief executive officer (the Superintendent of schools) and the staff necessary for carrying out the instructional program, for establishing salaries and salary schedules and other terms and conditions of employment, and for establishing personnel policies District-wide in application.  The Board is responsible for appraising the effectiveness of its staff by providing for their regular evaluation.
  4. Selection of Superintendent – The Board of Education shall exercise its executive power in part by the appointment of a Superintendent who shall enforce the statutes of the State of Michigan, rules of the State Board of Education, and policies of this Board.
  5. Financial Resources – The Board is responsible for adopting a budget that will provide the financial basis for buildings, staff, materials, and equipment that will enable the District to carry out the educational program. The Board is responsible for exercising control over the finances of the District to assure proper use of and accounting for all District funds.
  6. School Facilities – The Board is responsible for determining school-housing needs, for communicating these needs to the community, for purchasing and disposing of properties and for approving building plans that will support and enhance the educational program.

    The Board shall have the management and custody of the schools and property of the District and may regulate the use and occupancy of the District’s properties.
     
  7. Communication with Public – The Board is responsible for providing adequate and direct means for keeping the local citizenry informed about education.
  8. Judicial - The Board is responsible for acting as a court of appeal for school staff members, students and the public when issues involve Board policies and their fair implementation.

 

The Board of Education assumes jurisdiction over any dispute or controversy arising within this Intermediate District and concerning any matter in which authority has been vested in the Board by statute, rule, a contract, or policy of this Board.

 

0132.16In furtherance of its adjudicatory function, the Board may hold hearings, which shall offer the parties to a dispute, on notice duly given, a fair and impartial forum for the resolution of the matter.

The Board may exercise the above legal powers and duties only when convened in a legally constituted meeting.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

 

 

1035    PUBLIC EXPRESSION OF BOARD MEMBERS  (Cf. 1950)

From time to time individual Board members make public statements on school matters:

                        a.   To local media; or

                        b.   To local officials and /or State officials.

Sometimes the statements imply, or the readers (listeners) infer, that the opinions expressed or statements made are the official positions of the Board. The misunderstandings that can result from the incidents can embarrass both the member and the Board. Therefore, Board members should, when writing or speaking on school matters to the media, legislators, and other officials, make it clear that their views do not necessarily reflect the views of the Board or of their colleagues on the Board.

a.   This bylaw shall apply to all statements and/or writings by individual Board members not explicitly sanctioned by a majority of its members, except as follows:

1.Correspondence, such as legislative proposals, when the Board member has received official guidance from the Board on the matters discussed in the letter;

 

2.Routine, not for publication, correspondence of the Superintendent or other Board employees;

 

3.Routine “thank you” letters of the Board;

 

4.Statements by Board members on non-school matters (providing the statements do not identify the author as a member of the Board); and

 

5.Personal statements not intended for publication.

                        b.   Copies of this bylaw shall be sent to local media by the Board                                       President.

 

Approved:       December 11, 2002

 

 

1150   BOARD OFFICERS

            1150.1     Term of Office

The officers of the Board shall be the President, Vice-President, Secretary, and Treasurer, and such Assistant Secretary and Assistant Treasurers as the Board determines. The President, Vice-President, Secretary and Treasurer shall be Board members. Assistant Secretaries and Assistant Treasurers need not be Board members.

Election of officers shall be by a majority of the full Board. Where no such majority exists on the first ballot vote, a second vote shall be cast for the two (2) candidates who received the greatest number of ballot votes.

Officers shall serve for one (1) year and until their respective successors are elected and shall qualify. An officer may be removed by a majority vote of the full Board. The Board shall fill a vacancy in either office within thirty (30) days of the occurrence of the vacancy.

            1150.2     Duties of Officers

President

The President shall perform or delegate the following duties:

  1. Preside at all meetings of the Board;
  2. Countersign orders legally drawn by the Secretary upon the Treasurer for money to be disbursed on behalf of the Board;
  3. He/She shall appoint all committees unless otherwise ordered by the Board;
  4. Perform all other duties as prescribed by law and determined by the Board; and
  5. Function as spokesperson for the Board.

The President is permitted to participate in all Board meetings in a manner equal to all other Board members, including the ability to make and second motions.

Vice President

The Vice President shall perform or delegate the following duties:

  1. Preside at meetings of the Board when the President is not able to attend;
  2. Perform other duties appropriate to the duties of the office of Vice President in the management of the schools as the Board determines; and
  3. In case of a vacancy in the office of President, succeed to the office of President for the balance of the unexpired term.

 

Secretary

The Secretary shall perform or delegate to the Superintendent the following duties:

 

a.Handle all official correspondence for the Board;

 

b.Record and sign the minutes of meetings, order, resolutions, and other proceedings of the Board in proper record books;

 

c.Notify all Board members in writing of all meetings;

 

d.Be the chief election officer of the school District with authority to delegate election duties to a member of the administrative staff;

 

e.Prepare the annual report of the school District and other reports required by the state Board;

 

f.Draw and sign orders upon the District Treasurer for money to be disbursed by the school District. Each order shall be properly numbered and dated, shall specify the sources of the funds called for, the purpose for which, and the fund upon which the order is drawn; and

 

g.Perform other duties required by law or by the Board of Education.

Treasurer

The Treasurer shall perform or delegate to the Superintendent the following duties:

a.  Have care and custody of all monies of the School District.     The Treasurer shall deposit funds of the District with a bank or banking corporation or trust company designated by the Board in the proportion and manner directed by the Board;

b.   Pay orders of the Secretary when lawfully drawn and countersigned by the President out of money belonging to the fund upon which the orders are drawn;

c.   Cause a record book to be kept in which money received and disbursed shall be entered, the sources from which money is received, and the person to whom and the objects for which money is paid;

d.Present the Board at the close of the school year a written report containing a statement of money received during the year and of each disbursement made; and

e.   Perform other duties required by law or by the Board.

Approved:       December 11, 2002

LEGAL REF: MCL 380.613

 

1160    NEW MEMBER ORIENTATION

The Board believes that the preparation of each Board member for the performance of Board duties is essential to the effective functioning of the Board. The Board shall encourage each new Board member to understand the functions of the Board, acquire knowledge of matters related to the operation of the District, and learn Board procedures. Accordingly, the Board shall give to each new Board member (no later than two [2] weeks from election or appointment) the following items for his/her use and possession during their term on the Board:

a.   A copy of the Board policy manual;

b.   A copy of each current negotiated agreement; and,

c.   The current budget statement, audit report, and related fiscal materials.

The Board will access publications and reference materials for the use of Board members.

Each new Board member shall be invited to meet with the Board President and the Superintendent to discuss Board functions, policies, and procedures.

The Board shall encourage the attendance of each new Board member at orientation and training meetings. Newly elected and newly appointed Board members shall be encouraged to attend workshops for new Board members. Staff may be involved in the orientation process.

Approved:       December 11, 2002

 

1162    BOARD MEMBER DEVELOPMENT OPPORTUNITIES

            Board Conferences, Conventions, and Workshops

The Board recognizes the value of membership and attendance at conferences and meetings at the Local, County, State, and National level. Board member attendance will be in accordance with the following:

a.   Travel expense reimbursement shall be in accord with current policy on reimbursement of expenses;

b.   Attendance at Local, county, and State and National workshops and conferences are encouraged;

c.   Each Board member is expected to report to the Board after attending a conference at District expense; and

d.   Travel and personal expenses of spouse, children, or other guest(s) traveling with a Board member, shall be the responsibility of the Board member or of the individual. Expenses for convention functions attended as a group will be borne by the District, within budgetary limits. 

The following specific categories of duties and functions are approved as reimbursable expenses:

a.Educational conferences and business meetings, including registration and expenses incurred for attendance at Board-approved, education-related conferences, seminars, continuing education classes, and workshops at the local, state, and national levels;

b.Reimbursement for mileage shall be paid at the prevailing IRS rate.

 

Approved:       December 11, 2002    

LEGAL REF: MCL.380.1254

 

1167    COMPENSATION

Board members shall receive $30 per meeting, including regular posted meetings, posted special meetings, posted committee meetings for which they are a member; recognition functions and COOR sponsored events such as COOR Graduation and the Talent Search Awards. No more than one compensated event per day shall be remunerated. Any proposed increase in the amount of compensation must be approved by a majority vote of the Board in accordance with procedures established in statute. Expenses of a Board member shall be reimbursed when incurred in the performance of his/her duties or in the performance of functions authorized by the Board and duly vouchered.

Approved:       December 11, 2002

LEGAL REF: MCL 380.621, 380.1254

 

1168    REIMBURSEMENT FOR EXPENSES (Cf. 3600, 5330)

The following guidelines have been established by the Board of Education to ensure appropriate and proper reimbursement of expenses for Board members:

a.Expenses will be reimbursed only for activities authorized by the Board;

 

b.Reimbursement for mileage will not exceed the current rate established by the Internal Revenue Service;

 

c.When possible, attendance at Board-approved conferences should be at the location closest to the District;

 

d.When attending a Board-approved conference, all fees, parking, mileage, meals, and housing may be reimbursed;

 

e.Purchase of any printed or other materials relating to Boardsmanship will be reimbursed if pre-purchase approval is given by the Board. If such approval is not possible or feasible, a voucher must be submitted to the Board for approval;

 

f.When the Board attends a community or school-related event as a Board function, or if a Board member attends as a designated representative of the Board, any incurred expenses, including mileage, will be reimbursed by the Board. If a Board member attends such events as a private citizen, no incurred expenses are to be paid by the Board;

 

g.No entertainment expenses or purchases of alcoholic beverages are reimbursable; and

 

h.A voucher detailing the amount and nature of each expense must be submitted to the Board for approval.

1168.1     Reimbursement for Board Expenses

Board members shall be reimbursed for actual and necessary expenses incurred in discharging their official duties and in performing functions authorized by the Board, as permitted by this policy.

 

1168.2           Schedule of Specific Categories

The following specific categories of duties and functions are approved as reimbursable expenses:

a.Educational conferences and business meetings, including registration fees and expenses incurred for attendance at Board approved education-related conferences, seminars, continuing education classes, and workshops at the local, state, and national levels. Reimbursement for pre-approved Board expenses will be at the appropriate prevailing IRS “Low-Cost” rates and adjusted accordingly each January;

b.County and regional education-related association or inter-governmental meetings;

c.Attendance at educational or civic programs and functions where the Board member is designated as the Board’s official representative, delegate, or spokesperson. This category does not include political activities of any kind;

 

d.School business travel: air travel at coach rate; automobile mileage at the Internal Revenue Service approved rate per mile, plus tolls; taxi or rental car allowances at current prevailing rates for travel outside the District when necessary to attend a function on this schedule;

 

e.   Intermediate School District funds or other public funds under the control of the Intermediate School District may not be used for purchasing the following:

 

  • Alcoholic beverages
  • Jewelry
  • Gifts
  • Fees for golf
  • Any item the purchase or possession of which is illegal

 

f.    When possible, attendance at Board-approved conferences should be at the location closest to the District.

 

Approved:       February 8, 2006

 

1168.3     Expense Report

To receive reimbursement, a Board member shall obtain pre-approval, post approval of the Superintendent or Designee for any overnight travel expenses, and submit an expense report with supporting receipts or other evidence to verify each expense incurred.

 

Approved:       May 11, 2005

 

1168.4     Spouses and Other Family Members

Expenses of spouses and other family members accompanying Board members in discharging their official duties or performing authorized functions are not reimbursable.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.1254; OAG Opinion # 5272

1168.5     Meal Expenses

The upper limit of District paid expenses for meals is as follows:  Breakfast - $15.00; Lunch - $25.00; Dinner - $35.00.

Approved:       December 8, 2004

 

1168.6     Board Expense Review

When a question arises regarding the per diem expenses of a board member, those expenses will be brought to the attention of the Board President for final disposition. His or her decision will be final in all cases. If the President is unavailable, the Treasurer will act in the place of the President.

 

Approved:       December 8, 2004

 

1168.7      Out of State Travel (PA 234)

Out of state travel for Board and ISD employees requires pre-approval and post approval of the Board or Superintendent if that travel is to be reimbursed.

Approved:       May 11, 2005

 

1168.8      Overnight Travel

 All travel by a COOR school board member or employee that includes at least one overnight stay and is paid for or reimbursed by the ISD requires approval of the board or its superintendent for both a pre-travel authorization form detailing estimated expenses and a post travel for detailing and verifying actual expenses.

Approved:       July 12, 2006

     

1180    BOARD COMMITTEES

Committees of Board members shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board and act in an advisory capacity, but shall not take action on behalf of the Board, unless authorized by a quorum of the Board of Education.

The President is authorized to appoint, as soon after the organizational meeting as practicable, members of the Board to the standing committees where they shall serve a term of one (1) year.

Ad hoc committees may be created, charged, and discharged at any time by the President.

a.Members of ad hoc committees shall serve until the committee is discharged;

b.The Superintendent shall serve as an ex officio member of each committee;

c.Committees shall consist of no more than three (3) members;

d.A member may request (or refuse) appointment to a committee;

e.If more than three (3) members desire to be on a committee, they may choose to serve as a committee member alternate;

f.Alternates may be given consideration for committee membership the following year;

g.If interest exists by more than three (3) members for a committee meeting topic, a meeting for the Committee of the Whole may be posted.

Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee.

Each Board committee shall be convened by a chairperson who shall report for the committee and may be appointed either by the President or members of the committee.

Board Committees must comply with the relevant portions of the Open Meetings Act.

Approved:       November 14, 2007

 

LEGAL REF: MCL 15.263; 380.11a; OAG, 1977-1978, No 5183, p 21 (March 8, 1977); OAG, 1977-1978, No 5183A, p 97 (April 18, 1977); OAG, 1977-1978, No 5286, p 403 (March 31, 1978); Schmiedicke v Clare School Board, 228 Mich App 259 (1998)

 

1191   ATTORNEY

The Board may employ attorneys to represent the School District or Board in actions brought for or against the District and to render other legal services for the welfare of the School District.

The attorney or legal firm may render a written opinion on a legal question when requested by the Board.

Only the President or Superintendent is authorized to contact the attorney on legal matters concerning the District.

The Board’s legal counsel shall not provide personal legal assistance to individual Board members, the Superintendent, or members of the staff unless specifically authorized by the Board.

In any dispute or potential divergence of interests between the Board and Superintendent, the Superintendent shall not utilize the District's counsel to represent his/her interest.

Approved:       December 11, 2002

 

1200    INDEPENDENT AUDITOR                                                                                   

The independent auditor shall:

a.Examine the general purpose financial statements of the intermediate District at the close of its fiscal year and the related statements of transactions in the various funds for the fiscal year then ended;

 

b.Conduct such examination in accordance with generally accepted auditing standards and to include such tests of the accounting records and such other auditing procedures as are necessary in the circumstances;

 

c.Render an opinion on the general purpose financial statements prepared as at the close of the fiscal year;

 

d.Make such recommendations to the Board concerning its accounting records, procedures, and related activities as may appear necessary or desirable; and

 

e.Perform such other related services as may be requested by the Board.

 

Approved:       December 11, 2002

 

1220    CONSULTANTS (Cf. 4015)

The employment of consultants to advise the Board, directly,  (such as, but not limited to, consultants for policy development or Superintendent Search) shall require approval of the Board. Before making any commitment, the Board may require the submission of a written proposal that can be incorporated into a written contract. The proposal shall detail:

a.The specific objectives to be accomplished by the consultant;

b.The specific tasks to be performed;

c.The procedures to be used in carrying out the tasks;

d.The target dates for completion of the task;

e.The method used to report results to the Board and/or delivery of the "product" to the Board; and

f.The consultant's compensation, if any.

Neither the Superintendent nor any member of the staff is authorized to engage a consultant for pay to advise the Board, directly, without the prior consent of the Board.

 

Approved:       December 11, 2002

 

1300    MEETINGS

All meetings (as defined by the Open Meetings Act) of the Board shall be open to the public and shall be held in a place available to the public, except with respect to closed sessions permitted and held under law.

All business performed by the Board and all decisions made by the Board shall be conducted or made at a public meeting, unless exempted under law.

1300.1     Organizational Meeting

The Board shall meet annually in July to organize and elect officers for each fiscal year. The member who served as President of the Board during the previous year shall preside. If he/she is no longer a member of the Board, the Vice-President, Secretary, or Treasurer of the previous year shall preside.  If there are no returning officers, the Board shall elect the Board member having the greatest length of service on the Board as a chairperson pro tem to chair the organizational meeting until a President is elected.

 

The Board, at the organizational meeting, shall:

a.Designate depositories for school funds;

b.Designate those persons authorized to sign checks, contracts, agreements, and purchase orders;

 

c.Designate a day, place and time for regular meetings which shall be held at least once every month; and

d.Designate an administrator to assume specified responsibilities of the Secretary.

1300.2     Regular Meetings

The Board shall hold at least one regular meeting each month. A schedule for regular monthly meetings shall be adopted at the organizational meeting of the Board. A notice of the regular meeting schedule shall be posted at the entrance of the Principal office of the Board, the Principal office of the School District and other appropriate places as may be designated by the Board, within ten days after the organizational meeting.

Within ten (10) days after the Organizational Board Meeting, the Board shall cause to be posted in the Board office and in such other locations considered appropriate by the Board, a notice listing the date, time, and place of each regularly scheduled meeting of the Board. The notice shall also contain the name and address of the District and its telephone number.

Upon the written request of an individual, organization, firm, or corporation, and upon the requesting party's payment of a yearly fee of not more than the estimated reasonable cost for printing and postage of each notice as shall be determined annually by the Board, the District shall send to the requesting party by first class mail a copy of any notice required to be posted by these Bylaws. The news media shall be entitled to receive, at their request, copies of such notices free of charge.

1300.3     Change of Regular Meetings

The schedule of regular meetings, or the regular meeting date, may be changed by the Board as provided in current law.

1300.4     Closed Sessions

The Board may meet in closed session as provided for under current law. The minutes of any closed session shall be kept separate from the minutes of the regular or special meeting and shall not be a matter of public record except as provided for under current law.

Any Board action taken because of a closed session shall be taken in a public meeting and recorded as such.

The Board may meet in closed session only for the following purposes:

a.   To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against, or to consider a periodic personnel evaluation of, a public officer, employee, staff member, or individual agent, if the named person requests a closed hearing;

b.   To consider the dismissal, suspension, or disciplining of a student and if the student’s parent or guardian requests a closed hearing;

c.   For strategy and negotiations sessions if either party requests a closed hearing;

d.   To consider the purchase or lease of real property;

e. To consult with its attorney regarding trial or settlement strategy in connection with specific pending litigation;

f.    To review the specific contents of an application for employment or appointment to a public office if the candidate requests that the application remain confidential; and

g.   To consider material exempt from discussion by state or federal statute.

 

1300.5     Information/Work/Study Sessions

Information/work or study sessions of the Board shall be held as called by the President. Such sessions shall be open to the public and properly posted as Board meetings. Normally, the Board will not take action at these meetings.

 

1300.6     Adjourned Meetings

Any meeting of the Board may be adjourned to another time and place. Any meeting which is recessed for more than 36 hours shall be reconvened only after a notice stating the date, time, and place of the adjourned meeting as sell as the name, address, and telephone number of the District has been posted at least 18 hours before the time the meeting is to be reconvened.

 

1300.7     Special Meetings

Special meetings of the Board may be called by the President (Chair) of the Board, or by three (3) Board members by providing the other Board members a written notice of the date, time, and place of the special meeting.

The notice may be served by delivering the notice to the Board member personally, or by leaving the notice at each member’s residence with a person of the household at least eighteen (18) hours before the meeting is to take place. The notice also may be served by mail addressed to the member at the member’s address on file in the District office, at least seventy-two (72) hours before the meeting is to take place. Service of the notice may be by a Board member or an employee of the District.

 

MCL 15.265

1300.8     Emergency Meetings

In the event of a severe and imminent threat to the health, safety, or welfare of the District, its employees, or students, any member of the Board may call an emergency session provided two-thirds (2/3) of the members of the Board concur that delay would be detrimental to efforts to lessen or respond to the threat. No notice of any emergency meeting shall be required.    

MCL 15.265

1300.9     Recess

Any meeting of the Board may be recessed to another time and place. Any meeting which is recessed for more than thirty-six (36) hours shall be reconvened only after a notice stating the date, time, and place of the recessed meeting as well as the name, address, and telephone number of the District has been posted on the front door of the Administrative Office Building and such other place as the Board may determine for at least eighteen (18) hours before the time the meeting is to be reconvened.

MCL 15.265

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.613; 380.623, 380.1201; 380.1221; 15.261-275

 

1320    AGENDA                                                                                                                 

The Board agenda shall be compiled by the Superintendent in cooperation with the Board President and shall include a period of time when the public may speak to the Board.

The Superintendent shall prepare and submit to each Board member a written agenda before each regular meeting and each special meeting, unless otherwise directed by the Board. The agenda shall list the various matters to come before the Board and shall serve as a guide for the order of procedure for the meeting. Individual Board members may include items on the agenda upon the concurrence of the Board President.

The agenda of the regular monthly meeting or special meetings shall be accompanied by a report from the Superintendent on information relating to the District with such recommendations, as he/she shall make.

The agenda for each regular meeting shall be mailed or delivered to each Board member to provide proper time for the member to study the agenda. Generally, the agenda should be mailed no later than three (3) business days before the meeting of the Board, or delivered to provide time for the study of the agenda by the member. The agenda for a special meeting shall be delivered at least twenty-four (24) hours before the meeting, consistent with provisions calling for special meetings.

The Board shall transact business according to the agenda prepared by the Superintendent and submitted to all Board members in advance of the meeting. The order of business may be suspended or altered at any meeting by a majority vote of the members present.

Items not placed on the agenda upon the request of a member or the public may be added to the agenda by the unanimous vote of the members present if the item is an action item. Generally, it shall be the Board’s policy to add items for action only in critical or urgent situations. Discussion items may be added by a majority vote of those members elected to and serving on the Board.

A request by the public to place an item on the Board agenda must be made to the Superintendent or President at least seven (7) days in advance of the meeting at which it is desired to have the item discussed. The request should include a brief statement of the matter to be brought before the Board, along with any background information available, which may be provided to the Board in advance of the meeting.

 

1320.1     Consent Agenda

The Board shall use a consent agenda to keep routine matters within a reasonable period.

                  The following routine business items may be included in a single resolution for consideration by the Board:

 

a.Minutes of previous meetings; including appropriate amendments;

 

b.Payment of bills; including summation by department;

 

c.Personnel issues – Hiring, firing, resignations, leaves of absence (by policy or negotiated agreement), retirement resolutions;

 

d.Annual renewal of relationships contracts, i.e., with outside consultants, auditors, etc.;

 

e.Resolutions that require annual adoption, such as bank signatories; (unless there are changes) and

 

f.Board members’ attendance at non-MASB conferences.

The following items may be included in the consent agenda for the Organizational meeting or other meetings as might be necessary.

  1. Calling of Special Meeting;                                                                                             

b.Designating Bank Depositories;

 

c.Signing of Checks – Checking Accounts;

 

d.Signing of Checks – Payroll Accounts;

 

e.   Districts Investment Funds;

 

f.    Signing of Hand-Issued Checks;

 

g.   Extend Retainer Agreements;

 

h.   Newspapers of Record;

 

i.    Board Per Diem – Establish Board Per Diem;

 

j.    Professional Dues; and

 

k.   Board members’ attendance at MASB conferences and MASB classes for the fiscal year.

 

The following will be used as guidelines in preparing/executing the consent agenda:

a.Items in the consent agenda will be individually listed;

 

b.   Background information will continue to be provided in advance for items on both the consent and regular agenda, where necessary;

 

c.   A single member’s request shall cause an item on the consent agenda to be relocated as an action item immediately following the vote on the consent;

 

d. Before pulling an item from the consent agenda, the Board member must contact the Superintendent or the Board President;

 

e.   A vote of the Board will not be necessary to remove an item from the consent agenda;

 

f.    A roll call vote will be taken on the agenda.

Approved:       December 11, 2002

 

1330    RULES OF ORDER                                                                                              

The Board shall be governed by rules of procedure as adopted by the Board.  In no event shall the Board adopt Robert’s Rules of Order. The presiding officer may, at his/her discretion, use Robert’s Rules of Order as a “guideline” in the conduct of meetings. The purpose of this parliamentary procedure is to ensure the minority has rights that cannot be changed by the majority.

The President (or Vice President in the absence of the President) shall preside at all meetings. In the absence of both the President and Vice President, the Secretary or Treasurer, in that order, shall serve as a President pro-tempore who will serve only for that meeting or for that part of the meeting in which the President and Vice President are absent.

Any member of the Board who wishes to make a motion, second a motion or discuss pending business will first secure recognition of the Board President.

The President will present each agenda item for discussion or designate the Superintendent or other staff member who will represent the agenda item.

The Board will take all formal actions by ordinary motions unless a formal resolution is required.

A motion must be before the Board in order to discuss an agenda item that has been presented by the Board President for consideration.

The following motions will be in order:

a.To recess;

b.To take action;

c.To amend a motion made to take action, but such amending motion will be disposed of before any other motion to amend the main motion will be in order;

d.To defer action, either finally or to a specific time, date and place;

e.To go into closed session; and

f.To adjourn, either finally or to a specific time, date or place.

 


 

1330.1     Amendment/Suspension of Bylaws and Policies

The Board, by a vote of a majority of its members, may amend the Bylaws or suspend the operation of the Bylaws but such amendment or suspension shall not relieve the Board from complying with applicable law. Policies shall be adopted, amended, or repealed only by a majority vote of the Board.

 

1330.2     Quorum

A majority of the members appointed/elected and serving on the Board shall constitute a quorum.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.11a; 380.1201; OAG, 1981-1982, No 6057, p 622 (April 20, 1982); OAG, 1981-1982, No 6091, p 711 (August 18, 1982)

 

1350    VOTING METHOD                                                                                              

1350.1   Quorum

A majority of the members appointed/elected and serving on the Board shall constitute a quorum. A majority of the members elected to and serving on the Board is required to approve a motion.

1350.2   Voting

The Board shall take action by way of motions. No motion may be acted upon until it has been duly seconded by a member of the Board. The vote on all motions shall be by "aye" or "no" or a roll call vote. For any motion voted on in which the vote is not unanimous, the vote shall be recorded for each Board member. Following each vote, the President shall announce that the motion carried or failed by a vote of ___________.  The minutes shall indicate whether a motion passed or failed.

All members shall vote on motions before the Board unless a member is required to abstain from voting because of an existing legal or ethical/personal conflict of interest. Board members who are disqualified, legally or ethically, from voting shall not be counted for purposes of establishing a quorum.

 

Each Board member may have the privilege of explaining for the record any vote, be it affirmative, negative or abstaining at the discretion of the President.

Approved:       December 11, 2002

 

1360    MINUTES

The Secretary or temporary Secretary of the Board shall be responsible for keeping the minutes or seeing to it that minutes of every meeting of the Board are kept. A recording Secretary, not a member of the Board, may be appointed by the Board and shall attend all meetings and record all actions of the Board. Such minutes shall be reviewed and signed by the Secretary of the Board or acting Secretary. The minutes shall include the date, time, place, members present, members absent, all motions made at open meetings and action taken thereon, the purpose(s) for which closed sessions are called, all votes taken, a reference to reports presented, a record of those speaking at the public comment session and the topic on which they spoke, and items discussed when no action is taken. The minutes shall not usually contain comments from the Board members.

Copies of proposed minutes of an open meeting shall be provided upon request to members of the public within eight (8) business days of the meeting and copies of the approved minutes within five (5) business days of the meeting at which they were approved. Minutes shall be presented for approval at the next meeting of the Board and copies shall be sent to all Board members before said meeting.

Minutes of closed meetings shall not be made public except as specified by current law.

 

1360.1     Open Meeting Minutes

The Secretary, or a temporary Secretary appointed by the presiding officer, shall designate a person to keep minutes of each meeting showing the date, time, place, members present, members absent, any decisions made at a meeting open to the public, and the purpose or purposes for which a closed session is called. These minutes must be approved by the Board and endorsed by the Secretary at the next meeting. Proposed minutes shall be available for public inspection not later than eight (8) business days after the meeting to which the minutes refer. Approved minutes shall be available for public inspection not later than five (5) business days after the meeting at which the minutes are approved. The minutes shall be available for inspection at the Superintendent’s office and shall be available for inspection not later than five (5) business days after the meeting at which the minutes are approved. The minutes shall be available for purchase at a fee estimated by the business office to cover the cost of printing and copying.

 

The official minutes shall be bound together by years and kept in the office of the Board of Education.

Minutes of the preceding meetings shall be approved by the Board as its first order of business at its next meeting.

The minutes shall show only action taken as well as a brief summary of relevant information.

1360.2     Closed Meeting Minutes

The Board shall designate a person to keep separate minutes of each closed meeting of the Board. These minutes shall be retained by the Secretary of the Board, but shall not be available to the public and shall only be disclosed if required by a civil action filed under MCL 15.270 et seq. These minutes may be destroyed one (1) year and one (1) day after approval of the minutes of the regular meeting at which the closed session was held.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a; 380.1201, 380.1202, MCL 15.267; 15.269, 15.270-71,                               156.273; OAG Opinion #6353

 

1370    PUBLIC PARTICIPATION

The Board of Education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on District matters. Any person or group wishing to place an item on the agenda shall register their intent with the Superintendent no later than five (5) working days before the meeting and include:

a.Name and address of the participant;

b.Group affiliation, if and when appropriate; and

c.Topic to be addressed.

An individual wishing to make public comment may speak for a total of not more than five (5) minutes. 

If a delegation is present to address the Board, the delegation may select up to five representatives to speak on its behalf, for a total of not more than fifteen (15) minutes.   Such requests shall be subject to the approval of the Superintendent and the Board President.

To permit fair and orderly public expression, the Board shall provide a period for public participation at every regular meeting of the Board and publish rules to govern such participation in Board meetings.

            1370.1     Courtesy during Public Participation

Individuals addressing the Board should take into consideration the rules of common courtesy. The public participation portion of the meeting cannot be used to make personal attacks against a Board member or District employee that are totally unrelated to the manner in which the Board member or employee performs his/her duties. If the comments constitute a complaint against a Board member or employee, the Board member or employee has a right to request a closed hearing.

Complaints shall first be considered through proper channels before being considered by the Board. The Board shall not hear complaints at an open meeting about named District personnel unless the named person requests the Board to hear the complaint at an open session.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a; 380.1808, 15.263(1), 15.268

 


 

1510    BYLAW AND POLICY DEVELOPMENT (Cf. 5140)

The Board shall, on a regular basis, review its policies and shall, as needs dictate, delete, amend and supplement existing policies and adopt new policies (by majority vote).

At least once a year, the Superintendent shall present to the Board his/her recommendation concerning the proposed policy changes.  The yearly report shall be in writing and shall indicate which policies should be amended, deleted or supplemented and shall contain his/her recommendations and rationale for new policies. In addition, the Superintendent, as the need arises, shall advise the Board when a policy should be changed or supplemented and present to the Board the reasons therefore.

Should there by any question of a proposed policy being in conflict with the General School Laws of Michigan, the Superintendent shall submit it to the school attorney for his/her opinion.

 

1510.1   Adoption

The Superintendent, after meeting with the Policy Committee, shall submit proposed policies to the Board in writing, at an official meeting, for first reading and discussion. Recommendations for change, which have the consensus of the Board, shall be made known to the Superintendent.

The final version of the proposed policy shall be presented for second reading/adoption at the next regular meeting of the Board, unless otherwise ordered.

Under unusual circumstances, the Board may take immediate action on a proposed policy. Policies shall take effect at the time of approval, unless otherwise specified.

 

1510.2   Dissemination

The Superintendent shall establish and maintain an orderly plan for preserving, updating, and making accessible the policies adopted by the Board and the administrative rules and regulations needed to implement the policies.

 

              1510.3     Policy Development System

All approved policies and administrative regulations shall be available for examination by any employee or any interested citizen. Current copies shall be distributed among District buildings and personnel as designated by the Board or Superintendent

1510.4     Adoption and Amendment of Bylaws

 

The Board shall adopt new Bylaws and delete or modify existing Bylaws as the need arises.

 

Adoption and/or amendments to the Bylaws of the Board shall be made after two readings by the Board. The Bylaws of the Board may then be amended at any regular, special, or adjourned meeting of the Board by a majority vote of the members elected to and serving on the Board.

Approved:       December 11, 2002

 

1515    BOARD MEMBER ACCESS TO PERSONNEL RECORDS

Board member access to District personnel records shall be subject to the following rules:

a.Examination of employee personnel records by the Board of Education shall be done in accordance with the Open Meetings Act;

b.Personnel records shall, in their entirety, be returned to the custody of the Superintendent at the conclusion of the examination;

c.Information obtained from employee personnel records by members of the Board shall be used only for the purpose of aiding the members in fulfilling their legal responsibilities in making decisions in such matters as appointments, assignments, promotions, demotions, remuneration, discipline, and dismissal or to aid the development and implementation of personnel policies, or for such other uses as are necessary to enable the Board to carry out its legal responsibilities; and

d.If a Board member acting as an individual requests access to an individual’s personnel records, the request will be handled in the same manner as is required by the Freedom of Information act.

Approved:       December 11, 2002

 

1517    BOARD MEMBER FILES

Board member files will be purged after six months of a member leaving office.

Approved:  July 12, 2006

 

1520    TRANSFER OF TERRITORY                        

It shall then become the responsibility of the administrative staff of the District to complete all legal requirements in matters of transfer of territory.

1520.1   Authority

State law provides the Board of Education may, in its discretion, detach territory from one District and attach it to another when requested to do so by:

a.Resolution of the Board of any District whose boundaries would be changed by such action: (resolution must be taken at a regular or special Board meeting);

 

b.When petitioned by not less than two-thirds (2/3) of the resident owners of the land to be transferred;

 

c.Board action must be taken within sixty (60) days of the receipt of such resolution petition.

1520.2  Eligible Property

Only property contiguous to the requested Districts may be detached or set over.

1520.3  Extent of Transfer

The Board may transfer property whose total valuations do not exceed ten (10) percent of the District from which detached. If the valuation of the detached property is in excess of ten (10) percent of the valuation, such transfer must be approved by an affirmative vote of the majority of the school-tax electors of the District from which property is being detached.

1520.4  Notice of Transfer

Upon receipt of requests for property transfer, the Superintendent shall call a meeting of the Board to act on the proposed transfer. Notice of such meeting shall:

a.Be given at least ten (10) days before meeting;

b.Contain the proposed alterations in school District boundaries; and

c.Be published in a newspaper of general circulation in the territory of the affected Districts.

1520.5  Transfer of Property Located in Multiple Counties

When the Districts involved in the transfer extend into more than one (1) county, or when the transfer would result in the extension of school Districts boundaries into two (2) or more counties, the petition may be addressed to and filed with the ISD Board of any one of the affected counties.

The Superintendent so notified shall call a joint meeting of the affected Boards and provide the proper notices. At the joint meeting of the ISD Boards, a Chairman and another Secretary shall be elected.

1520.6  Effective Date

The resolution of the Intermediate Board or the Intermediate Boards ordering the transfer of property shall indicate the effective date of such transfer. This date shall not be less than ten (10) days from the date of the resolution.

1520.7  Bonded Indebtedness

If the territory is transferred from a District which has bonded indebtedness incurred after December 8, 1932, such territory shall continue to assume its proportionate share of the existing bonded indebtedness of that District and shall not be liable for any bonded indebtedness of the District to which it is attached that exists at the time of transfer until the existing bonded indebtedness of the District from which detached has been retired.

1520.8  Remapping of the Districts

Upon the alteration of the District boundaries, the Board(s) shall prepare a map showing the boundaries of the District before alteration, and another map showing the boundaries following the alteration. Such map must bear the certification of the ISD Superintendent or the Secretary of the joint Board and be filed with:

a.The Secretary of each affected School District;

b.The affected township supervisor or other assessing officials; and

c.The State Department of Education.

 

1520.9  Refusal to Transfer

The Board will refuse property transfers when requested for such reasons as:

a.Dislike of a particular teacher, administrator, or Board member;

b.Attempted transfer because of anticipated lower taxed;

c.Attempted transfer in the belief the property would then become more             saleable;

d.Feelings of loyalty because some member of the family attended school in the District to which annexation is requested; or

e.Relative financial status of the District involved.

1520.10  Appeal

Any resident owner of land considered for transfer or the Board of any District whose boundary is affected may appeal the action of the Intermediate Board in transferring such land or in failing to transfer such land. Such appeal should be filed with the State Board of Education within ten (10) days after such action or lack of action by the Intermediate Board or Boards. Appeals should be addressed to the Superintendent of Public Instruction, Secretary of the State Board of Education.

If the Intermediate Board fails to take action within sixty (60) days upon a petition or resolution to transfer territory, the owners of the territory or the Board of any affected District may appeal directly to the State Board of Education.

Approved:       December 11, 2002

LEGAL REF: MCL 380.976; MSA 15.4951 through 15.4976

 

1570    REVIEW OF ADMINISTRATIVE REGULATIONS (Cf. 2750)

The Superintendent may prepare administrative guidelines for the administration of the Intermediate District, which are not inconsistent with statutes or regulations of the State Board or the policies of this Board.

All rules/regulations or procedures developed pursuant to the Board’s policies shall conform to the intent of the policies. The Board shall not normally approve or adopt administrative rules/regulations or procedures except those instances in which the Superintendent or legal counsel believe such formal adoption shall be necessary or desirable because of potential litigation, public attitudes, or possible student or staff reaction. The Board gives the Superintendent authority to develop and implement all necessary rules/regulations or procedures authorized by Board policy or state statute. Rules/regulations or procedures shall be published in the appropriate staff and student handbooks.

Such administrative rules/regulations or procedures shall be binding on the employees and the students of this District when issued.

Approved:       December 11, 2002

1575    ADMINISTRATION IN ABSENCE OF POLICY

The Superintendent shall be delegated the authority to take necessary action in circumstances not provided for in Board policy, provided that such action shall be reported to the Board at the meeting next following such action.

Approved:       December 11, 2002

LEGAL REF: MCL 380.653, 380.1300

 

1600    BOARD RECORDS AND REPORTS

1600.1     Records

The Board delegates to the Superintendent the authority to establish and maintain a system of records in accordance with the Michigan Freedom of Information act. Every effort shall be made to provide public access to these public records subject to disclosure under the act.

1600.2     Reports

The Board shall publish or maintain reports as required by law. In addition, the Board shall publish other reports it deems necessary to keep the community and governmental authorities adequately informed on the operation of the District.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1202, 380.1203, 380.1204; 380.1213; OAG Opinion # 5505                  

 

1650    ASSOCIATION MEMBERSHIPS

The Board of Education may maintain institutional memberships in educational organizations that the Board finds to be of benefit to members and District personnel.

The materials and other benefits of these memberships will be distributed and used to the best advantage of the Board and staff.

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

1750   BOARD SELF-ASSESSMENT/EVALUATION                                                            

The primary purpose for Board self-evaluation is for the improvement of Board leadership. In evaluation the Board’s functions and roles, the Board may focus attention to the following:

a.The Board shall assess the needs of the District’s students, establish priorities, and allocate the personnel and financial resources to meet the student’s needs;

b.The Board shall know the standards against which they will evaluate themselves and be involved in the development of those standards;

c.The evaluation should include a discussion of strengths and  weaknesses; and

d.The Board should be free to comment on any area related to its function of directing the District.

The Board and Superintendent may cooperatively develop an evaluation plan that annually evaluates the various aspects of the Board’s functions, duties and roles.

Approved:       December 11, 2002

 

1950    BOARD MEMBER ETHICS (Cf. 1035)

As members of the Board of Education, Board members will strive to improve public education and to that end, they will:

a.Remember always that their first and greatest concern must be for educational welfare of the students attending the public schools;

b.Attend all regularly scheduled Board meetings insofar as possible, and become informed concerning the issues to be considered at those meetings;

c.Recognize that they should endeavor to make policy decisions only after full discussion at publicly held Board meetings;

d.Render all decisions based on the available facts and independent judgment, and refuse to surrender that judgment to individuals or special interest groups;

e.Encourage the free expression of opinion by all Board members, and seek systematic communications between the Board and students, staff and all elements of the community;

f.Work with the other Board members to establish effective Board policies and to delegate authority for the administration of the District to the Superintendent; inform themselves about current educational issues by individual study and through participation in programs providing needed information, such as those sponsored by the State and National School Boards Associations;

g.Support the employment of those persons best qualified to serve as school staff, and insist on a regular and impartial evaluation of all staff;

h.Avoid being placed in a position of conflict of interest, and refrain from using their Board positions for personal or partisan gain; and

i.Take no private action that will compromise the Board or administration, and respect the confidentiality of information that is privileged under applicable law.

 

The Board shall make the staff and citizens aware that only the Board, not individual members, has the right to take official action for the District. Board members may be contacted for discussion of District business or for complaints. The Board member may listen, but shall not make a commitment on behalf of the Board. The individual Board member does not and cannot speak for the Board or the Superintendent.

If a specific complaint needs attention, the Board member shall explain the District’s chain of command for handling complaints or refer the complainant to the Superintendent. The Board member also shall inform the complainant of the process for bringing items to the Board through the Board’s agenda or through the public participation portion of the Board meeting.

 

Approved:       December 11, 2002

LEGAL REF: OAG Opinion #5286. Source: Board of Directors, National School Boards Association

 

1952    BOARD MEMBER CONFLICT OF INTEREST

Preamble

ISD Board members and administrators shall perform their duties in a manner free from conflict of interest to assure the proper performance of school business as well as to earn and keep public confidence.

No ISD Board member or administrator shall engage in or have financial interest in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities.

The ISD Board shall direct the administration to draft additional guidelines to conform to the intent of this policy.

Substantial Conflict of Interest

If an ISD Board member or administrator has a substantial conflict of interest in a proposed contract for services, supplies or equipment, the Board shall not enter into that contract.  A “substantial conflict of interest” means “. . .a conflict of interest on the part of an Intermediate School Board member or Intermediate School District administrator in respect to a contract with the Intermediate School District that is of such substance as to induce action on his or her part to promote the contract for his or her own personal benefit.

An ISD Board member or administrator is prohibited from entering into a contract if the member or administrator has a substantial conflict of interest. Excluded from substantial conflict of interest are situations as described in section 380.634(5) of the Revised School Code.

Conflict of Interest Disclosure

An ISD Board member, administrator or employee involved in the contracting process who is employed by or under contract with a business enterprise with which the ISD is considering entering into a contract, or knows that he or she has a family member who has an ownership interest or is employed by that business enterprise, the Board member, administrator, or employee is required to disclose this information to the ISD Board at a public meeting before the ISD Board enters into the contract. The ISD Board is required to vote at the public meeting on whether or not it considers the relationship to be a conflict of interest. A “family member” means “. . . a person’s spouse or spouse’s sibling or child; a person’s sibling or sibling’s spouse or child; a person’s child or child’s spouse; or a person’s parent or parent’s spouse, and includes these relationships as created by adoption or marriage.” Determination of the existence of a conflict of interest does not prohibit the Board from entering into the contract.

Contracts of Public Servants with Public Entities Act

An ISD Board member and administrator shall comply with the requirements of the Contracts of Public Servants with Public Entities Act (1968 PA 317, MCL 15.321-15.330).

Approved:       February 8, 2006

 

1952.1     Financial Conflict of Interest

Before voting on any contract, each Board member shall determine whether he/she has a direct or indirect personal interest in the contract.  If a personal interest exists, the Board member shall disclose the conflict of interest and shall abstain from voting on the contract. The minutes must record his/her abstention. 

 

If the Board member will benefit financially from the contract by $250 or more, or by 5% or more of the public cost of the contract, he or she shall disclose his/her interest to the Board in the following manners, unless the contract is for emergency repairs or services:

 

a.   If the benefit of the contract to the Board member is $5,000 or more, the Board member shall disclose his/her interest at a School Board meeting. The Board shall not vote on the contract at the meeting where this disclosure is made, but shall schedule another meeting for the vote. The Board shall wait at least 7 days following the meeting at which the conflict is disclosed before voting on the contract.

b.   If the benefit from the contract to the Board member is at least $250 or 5% or more of the contract cost, but not more than $5,000, the Board member shall make a written disclosure to the President of the Board at least 7 days before the meeting at which a vote will be taken on the contract (this disclosure must be made public in the same manner that public notice is given for the Board meeting); or as an alternative, the Board member may choose to disclose the benefit at a school Board meeting in the same manner as required in paragraph "A".

In both cases, the disclosure shall become a matter of record in the minutes. The minutes must also show: 

1.   The name of each party involved in the contract;

2.   The terms of the contract (duration, financial consideration, facilities or services of the school District included in the contract, and nature and degree of assignment of District employees for fulfilling the contract); and

3.   The nature of any pecuniary interest.

The motion to approve the contract must then pass by a 2/3 vote of the Board members elected to and serving on the Board without the vote of the abstaining member.

 

0132.17If the amount of the direct benefit to the Board member is less than $250 and less than 5% of the public cost of the contract, the Board member shall file a sworn affidavit with the Board stating so. In this instance, or if the contract involved is for emergency repairs or services, the Board member shall, as a minimum, disclose the conflict of interest at the meeting at which the matter is to be voted on.

Approved:       December 11, 2002

LEGAL REF: MCL 388.1769b; 15.231-330, as amended by Public Act 145 of 1997

 

1955    INDEMNIFICATION

The Board may hold harmless, indemnify, pay, settle, or compromise a judgment against a Board member to the extent allowed under the law.

Approved:       December 11, 2002

LEGAL REF:  MCL 691.1408 et seq. Detroit Area Agency on Aging v Office of Services

                        To the Aging, 210 Mich App 708; 534 NW2d 229 (1995)

2000- General School Administration

TABLE OF CONTENTS

2020                            Administrative Organization

2030                            District Authority

2100                            School Superintendent

                                          2100.1       Duties and Responsibilities

2110                            Qualifications

2130                            Recruitment

2140                            Superintendent Appointment

2150                            Board/Superintendent Relationship

2170                            Professional Development Opportunities

2200                            Consulting Activities (Cf. 5645)

2250                            Superintendent Evaluation (Cf. 2430)

2260                            Non-Reemployment of the Superintendent

2270                            Resolution Regarding Employee Resignations

2400                            Administrative Personnel (Cf. 5410)

                                          2400.1       Compensation Guides and Contracts
                                          2400.2       Qualifications and Duties
                                          2400.3       Orientation
                                          2400.4       Supervision 
                                          2400.5       Job Descriptions
                                          2400.6       Time Schedules
                                          2400.7       Temporary Administrators
                                          2400.8       Personnel
                                          2400.9              Travel Expense

2430                            Administrative Evaluation (Cf. 2250, 5520)

2450                            Non-Discrimination and Complaint Procedure (Cf. 5030, 8015)

2550                            Handbooks and Other Publications

2590                            Professional Development Opportunities-Administrators

                                    (Cf. 2170, 5190, 5330)

2700                            Policy Implementation

2750                            Administrative Rules (Cf. 1570, 5140)

                                   2750.1       Development of Administrative Rules
                                   2750.2       Rules Adoption

2760                            Indemnification - Board Members and Others

2780                            Administration of Medication by School Personnel (Cf. 8670)

                                   2780.1       Management of Students with Asthma in the School Setting
                                   2780.2              Exercise Induced Asthma Attacks
                                   2780.3              Diabetic Emergencies

2790                            School Safety Information Policy Implementation

                                   2790.1          Incidents to be Reported

2800                            Records 

2805                            Electronic Mail Retention

2810                            Public Review and Inspection of Records

                                   2810.1          Fees
                                   2810.2          Appeals

2020    ADMINISTRATIVE ORGANIZATION 

The Board of Education recognizes that the grouping of services within the facilities of the District can assist the efficient operation of the District and help achieve a more effective instructional program.

The legal authority of the Board shall be transmitted through the Superintendent to other positions through an approved organizational structure.

The Superintendent shall continually monitor the effectiveness of the District organizational plan and recommend to the Board such modifications in the plan which are in the best interests of the students, make wisest use of District resources, and serve the educational goals of the Board.

Modifications in the organizational plan may be made by the Board upon the recommendation of the Superintendent.

The Superintendent shall be the chief executive officer and spokesperson for the District. The Superintendent shall define and recommend those administrative positions required to implement the educational system and program of learning established by the Board. In each case, the Board will approve the broad purpose and function of the position in harmony with state law and regulations.

Responsibility shall flow clearly from the Superintendent through the administrative staff to the operational personnel.

It shall be the responsibility of the Superintendent to determine the need for and define operational requirements sufficient to ensure the smooth functioning of the District. Maintenance of an efficient, skilled operational staff is essential to the effective performance of the system.

It is the Board’s intent to maintain an operational and technical staff with a level of competence sufficient to ensure accomplishment of District goals and objectives.

(Organizational Chart Follows)

Approved:       December 11, 2002
LEGAL REF: MCL 380.653; 380.654

 

2030    DISTRICT AUTHORITY

The Board recognizes that many of the subject topics found in this policy manual may be subject to negotiations under the Michigan Public Employment Relations Act.  It is not the intent of the Board to, in any way, circumvent the negotiations process, but, rather, to establish direction and general and long-range operational procedures for the care and custody, establishment, maintenance, management and carrying on of the public schools and property of the District as authorized under current law.

Whenever the word “Superintendent,” “Director,” or “Administrator” appears in these policies and rules, the words “or designated representative” shall be assumed to follow.  The delegation of authority of administrative actions does not relieve the Superintendent of the responsibility of the actions of such designated representatives.

Approved:       December 11, 2002
LEGAL REF: MCL 380.601a

 

2100    SCHOOL SUPERINTENDENT

The Superintendent shall be the chief administrative head of the District and shall have, under the direction of the Board, general supervision of all programs of the District and of all the personnel and various personnel departments of the District. The Superintendent is responsible for the management of the Intermediate School District under Board policies and is accountable to the Board. The Superintendent is responsible for the general supervision of agreed upon services provided jointly by the ISD and the LEAs.

The Superintendent, at his/her discretion, may delegate to other school personnel the exercise of any powers and the discharge of any duties imposed upon the Superintendent by these policies or by vote of the Board. The delegation of power or duty, however, shall not relieve the Superintendent of responsibility for the action taken under such delegation.

The Superintendent shall strive to achieve District goals by providing educational direction and supervision to the professional staff and supervision to the support staff and by acting as a proper model for staff and students, both in and outside of the District.

            2100.1     Duties and Responsibilities

The Superintendent shall be directly responsible to the Board of Education for the performance of assigned duties and responsibilities and shall:

a.Ensure that all aspects of District operation comply with State laws and regulations, as well as Board contracts and policies;

b.Establish and maintain any written educational plan that may be required by law and consistent with the educational goals adopted by the Board;

c.Ensure proper implementation of the current District‑wide instructional plan as it applies to each program;

d.Ensure the efficient use of District resources in the daily operations of the District;

e.Assign staff to achieve the maximum benefit toward the attainment of the educational mission of COOR;

f.Evaluate the progress of the professional and support staff toward the attainment of educational goals;

g.Analyze the results of the instructional program development as it applies to the Board's educational goals;

h.Recommend changes in instructional or staffing patterns based on an analysis of staff and program progress;

i.Work cooperatively with parents/guardians, constituent local Districts, community groups, and other organizations concerned with District programs;

j.Develop personal capabilities in personnel strategies and facility management;

k.Work cooperatively with the Board and administrative staff;

l.Strive toward the highest standards of personal conduct;

m.Keep the Board continually informed on the progress and condition of the Intermediate School District programs;

n.Supervise the preparation for the annual budget and recommend it to the Board for consideration; and

o.Administer the development and maintenance of a positive educational program designed to meet the needs of the community, to keep abreast of the best educational developments and to advise regarding changes in programs.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.653

 

2110    QUALIFICATIONS

The Superintendent shall have:

a.Earned at least a Master’s degree from an approved institution of learning with graduate study in educational administration (although a Doctorate degree is not required, work toward the degree is considered desirable);

b.Acquired at least three years of successful experience in teaching and in the administration of schools;

c.Established him/herself as an educational leader in the profession through active participation in a variety of areas; and

d.Knowledge in the use of educational technology, both at the personal and professional levels.

 

Approved:       December 11, 2002
LEGAL REF: MCL 380.1246

 

2130    RECRUITMENT

 

The Board of Education vests the primary responsibility for administration of this District in the Superintendent of Schools. The appointment of that officer is, therefore, one of the most important functions the Board can perform. The Board will comply with all laws and regulations in the hiring process (i.e. the Open Meetings Act).

Whenever the position of Superintendent shall be vacant, the Board shall appoint a Superintendent pro tempore as chief executive officer and fix his/her salary and term of office that shall be no more than four (4) years.

The Board shall actively seek the best-qualified and most capable candidate for the position of District Superintendent. It may be aided in this task by the services of professional consultants and/or the counsel of the retiring Superintendent or a person selected by the Board.

Recruitment procedures shall be prepared in advance of the search and may include:

a.Preparation of a written job specification for the position of            Superintendent;

b.Preparation of written specifications of qualifications;

c.Preparation of informative material describing this District and its  educational goals;

d.The requirement that selected candidates for the position be interviewed by Board members in a format that encourages them to express their educational philosophy;

e.Solicitation of applications from a wide geographical area; and

f.Consideration of all applicants fairly without discrimination as established by law.

Approved:       December 11, 2002
LEGAL REF:  MCL 380.1246; 37.1101; 37.2101

 

2140    SUPERINTENDENT APPOINTMENT 

No person may be employed as Superintendent of this District unless he/she has signed an employment contract with the Board.

Such contract shall include, but not be limited to:

a.The term for which employment is contracted, included beginning and ending dates, said term shall not exceed five (5) years;

b.The salary that the Superintendent shall be paid and the intervals at                      which he/she shall be paid;

c.The benefits to which he/she is entitled;

d.A provision for the termination of the contract; and

e.Such other matters as may be necessary to a full and complete understanding of the employment contract.

All contract offers of employment, or continued employment, shall be made by the Board contingent upon review of the contract by legal counsel and subject to final approval by the Board.

The Board shall not award tenure to the Superintendent in said position or in any administrative position in the District.

The Superintendent’s contract shall be considered for renewal at a meeting prior to the April Board meeting. It is the responsibility of the Board President to see that the Superintendent’s contract is properly executed and signed. A copy of the contract shall be on file at the Board office.

Approved:       December 11, 2002

LEGAL REF: MCL 15.268(8f); 38.91; 380.471a; 380.1246; 380.623(b), 380.653, 380.1229, 380.1246; OAG #5183

 

2150    BOARD/SUPERINTENDENT RELATIONSHIP                                                             

The Board of Education believes that, in general, it is the primary duty of the Board to establish policies and of the Superintendent to administer such policies. The Superintendent should be given the latitude to determine the best method of implementing the policies of the Board.

The Superintendent, as the chief administrative officer of the Intermediate School District, is the primary professional advisor to the Board. He/she is responsible for the development, supervision, and operation of the school program and facilities. His/her methods should be made known to the staff through the administrative guidelines of the District. The Board shall retain oversight supervision of such administrative guidelines.

The Superintendent, and those administrators directed by the Superintendent shall attend all Board meetings, when feasible. Administrative participation shall be by professional counsel, guidance, and recommendation ‑ as distinct from deliberation, debate, and voting of Board members.

The Board is responsible for determining the success of the Superintendent in meeting the goals established by the Board through annual evaluations of the Superintendent's performance. The Board, in formulating its position with regard to the performance of the Superintendent, shall rely, whenever possible, on the objective outcomes of its evaluations, rather than on subjective opinions.

 

Approved:       December 11, 2002

LEGAL REF:             MCL 380.1805; Thompson v District Bd of School Dist No 1 of Moorland  in, 252 Mich 629; 323 NW 439 (1930) AG Opinion #1926, 1928

 

2170    PROFESSIONAL DEVELOPMENT OPPORTUNITIES

The Board shall offer the Superintendent encouragement and assistance for his/her professional development. The Board shall encourage him/her to attend educational conferences, seminars, workshops and other professional meetings; visit other school systems; and use other means to keep abreast of modern educational thought and practice.

Approved:       December 11, 2002

LEGAL REF:             MCL 380.1246(2); 380.1254; 380.1525; OAG, 1977-1978, No 5272, p 365 (February 24, 1978)

 

2200    CONSULTING ACTIVITIES (Cf. 5645) 

The Superintendent shall devote his/her time, skill, labor, and attention to the direction and supervision of the District and, during the term of his/her employment, shall not be engaged in any other business. 

By agreement with the Board, the Superintendent may undertake, for remuneration, consultative work, speaking engagements, writing, lecturing, membership, and office in educational organizations, or other professional duties and obligations.

Approved:       December 11, 2002

 

2250    SUPERINTENDENT EVALUATION (Cf. 2430)           

The Board of Education believes it is essential that it evaluate the Superintendent's performance periodically in order to assist both the Board and the Superintendent in the proper discharge of the his/her responsibilities and to enable the Board to provide the District with the best possible leadership.

Before the April meeting, the Board shall evaluate the performance of the Superintendent. Such evaluation shall include an assessment of:

a.The progress toward the educational goals of the District;

b. The working relationship between the Board and the Superintendent;

c. The Board's own effectiveness in providing direction to the

            Superintendent.

Such assessments will be based on defined quality expectations developed by the Board for each criteria being assessed.

The Board and the Superintendent, jointly, at the outset of each evaluation, determine the method by which the evaluation shall be conducted. Such method may include:

a.The Superintendent's own self‑analysis of the current status of the District;

b.The active participation of each Board member;

c.The recommendation of a Board committee, after meeting(s) with

            the Superintendent;

d.The compilation of assessments on a prepared standard form by individual Board members, which shall then be reviewed jointly by the Board and the Superintendent;

e.Evaluation interviews between the Board and Superintendent

during which no other business is discussed;

f.The Superintendent's assessment of Board efficiency and effectiveness; and

g.  The Board and Superintendent may meet in Closed Session, at the request of the Superintendent for the summary evaluation. After the Superintendent’s summary evaluation has been prepared by the Board, the Board shall adopt, by vote, the summary evaluation at an open meeting.  After the Board’s adoption, the Superintendent’s summary evaluation shall be made available as provided under current law.

As an outcome of the evaluation of the Superintendent's performance, the Board should be prepared to judge the advisability of retention of the Superintendent and:

 

            a.          Be helped in the determination of the Superintendent's salary;

b.         Identify strengths and weaknesses in District operations and                                   determine means by which weaknesses can be reduced while                                 strengths are maintained;

c.         Establish specific objectives, the achievement of which will                                     advance the District toward its goals; and

d.         Be better able to improve its own performance as the public body                            ultimately charged with the educational responsibility of this District.

Approved:       December 11, 2002

LEGAL REF: MCL 15.268; 15.243(1) (m); OAG, 1977-1978, No 5262, p 338

(January 31, 1978); OAG, 1979-1980, No 5608, p 496 (December 17, 1979); OAG, 1989-1990, No 6668, p 409 (November 28, 1990)

 

2260   NON-REEMPLOYMENT OF THE SUPERINTENDENT                                                       

The Board of Education has an obligation to the citizens of this District to employ the professional leadership best trained and equipped to meet the educational needs of their children. It shall meet that obligation by retaining a highly qualified person as Superintendent for this District.

If the services of the Superintendent are found to be unsatisfactory to the Board, he/she shall be notified by the President and given an opportunity to correct the conditions. Unless written notice of non-renewal of a contract is given at least 90 days before the termination of the contract, the contract is renewed for an additional one-year period, by law.

The contract of the Superintendent may be terminated during its term in accordance with the statutory process.

Approved:       December 11, 2002
LEGAL REF: MCL 380.132; 380.247; 380.346

 

2270    RESOLUTION REGARDING EMPLOYEE RESIGNATIONS                                   

The Board authorizes and directs the Superintendent to accept all employee resignations on behalf of the District. Upon acceptance, resignations shall be irrevocable. The Superintendent shall inform the Board of any resignations on a monthly basis.

Approved:       December 11, 2002
LEGAL REF: MCL 38.111; 380.1131; 380.1231

 

2400    ADMINISTRATIVE PERSONNEL (Cf. 5410)

The Board shall employ such administrative personnel, as the needs of the District require.

 

2400.1       Compensation Guides and Contracts

All administrative personnel shall be compensated for their services in conformity with an administrative salary as determined by the Board.

 

2400.2       Qualifications and Duties

The Superintendent shall develop appropriate job descriptions for each administrative position in the District.  Such documents shall be filed in the central office.

 

2400.3 Orientation

The Superintendent shall conduct an appropriate administrative orientation program designed to acquaint such personnel with the District, Board policies, duties and responsibilities and other such activities as time and the needs of the District require.

 

2400.4       Supervision

The Superintendent shall be responsible for the supervision of all administrative personnel.

 

2400.5       Job Descriptions

The Board of Education authorizes the Superintendent to maintain job descriptions which shall be brief, factual, and, wherever possible, generically descriptive of similar jobs.

 

The job description for the Superintendent shall be defined as a policy of the Board. All other job descriptions shall be defined as administrative guidelines of the Superintendent.

Revisions to job descriptions shall be reviewed with the employees affected before their use.

Each employee will be provided with a copy of his/her job description at the time of employment and given any revisions thereto.

            Employees will be evaluated, at least in part, against their job descriptions.

2400.6 Time Schedules

Administrative time schedules and workloads will be dictated by the terms of the employment contract and by assigned responsibilities.

2400.7 Temporary Administrators

The Superintendent shall designate a staff member to serve as chief administrator of the District in his/her absence.

2400.8       Personnel

The administrative staff shall fill only those positions authorized by the Board.

2400.9       Travel Expense

Travel expense for administrative staff shall be provided in accordance with 3600.

Approved:       December 11, 2002

LEGAL REF: MCL 38.91

 

2430    ADMINISTRATIVE EVALUATION (Cf. 2250, 5520)

All administrative personnel shall be evaluated in writing annually by the Superintendent or by their supervisor. The administrator’s evaluation can be reviewed by the Board and shall be made available to those authorized by law when so requested.

Approved:       December 11, 2002

LEGAL REF: MCL 15.231-244; 15.268

 

2450    NON-DISCRIMINATION AND COMPLAINT PROCEDURE           (Cf. 5030, 8015)

It is the policy of the Board of Education that the District will not discriminate against any person based on sex, race, color, national origin, religion, height, weight, marital status, handicap, age, or disability. The District reaffirms its long-standing policy of compliance with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; Title IX of the Educational Amendments of 1972, 20 U.S.C. §§ 1681, et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; the Handicappers’ Civil Rights Act, MCL §§ 37.1101, et seq.; and the Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.

The administrator in charge of Special Education is appointed the Civil Rights Coordinator regarding complaints of disability/handicap discrimination involving educational services, programs, and activities. The Superintendent is appointed the Civil Rights Coordinator regarding discrimination complaints made by students (grades Pre-K through 12) and/or their parent(s)/guardian(s), and involving sex, race, color, national origin, religion, height, weight, age, or marital status. The Superintendent is appointed the Civil Rights Coordinator regarding all other complaints of discrimination.

Inquiries or complaints by students and/or their parents/guardians related to discrimination based on disability/handicap should be directed to:

 

The Administrator in Charge of Special Education

COOR Intermediate School District

11051 N. Cut Road, PO Box 827

Roscommon, MI  48653-0827

(989) 275-9557

Inquiries or complaints made by students (grades Pre K through 12) and/or their parent(s)/guardian(s) related to discrimination based on sex, race, color, national origin, religion, height, weight, age, or marital status should be directed to:

The Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
(989) 275-9538

 

All other inquiries related to discrimination should be directed to:

The Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road
PO Box 827
Roscommon, MI  48653-0827
(989) 275-9538

The Civil Rights Coordinators, as specified herein, are designated to receive and resolve complaints from any person who believes that he/she may have been discriminated against in violation of this policy. Any person who believes he/she has been discriminated against in violation of this policy should file a written complaint with the Civil Rights Coordinator within ten (10) calendar days of the alleged violation. The Civil Rights Coordinator will take the following action: First, cause an investigation of the complaint to be commenced. Second, arrange for a meeting to occur with the complainant, which may include School District staff who are knowledgeable of the facts and circumstances of the particular complaint or who have particular expertise that will assist in resolving the complaint. Third, complete the investigation of the complaint and provide, in writing, a reply to the complainant. If the Civil Rights Coordinator determines that a violation has occurred, he/she shall propose a fair resolution of the complaint and deliver the determination to the complainant and the Superintendent. In the event the complaint is against the Superintendent, a copy of the determination shall be delivered to the President of the Board of Education. The complainant may appeal the Civil Rights Coordinator’s determination to the Superintendent, or, in the case of a complaint against the Superintendent, to the President of the Board, by so notifying the Superintendent or Board President in writing within the (10) calendar days of the Civil Rights Coordinator’s determination. The Superintendent or Board President may conduct additional investigation of the facts and circumstances surrounding the complaint.

The Board President may elect to secure the services of an outside party to investigate the facts and circumstances surrounding any complaint against the Superintendent. The Superintendent, or Board President in the case of a complaint against the Superintendent, shall affirm or reverse the Civil Rights Coordinator’s decision and, if warranted, implement the Civil Rights Coordinator’s proposed resolution or a modification thereof.  The Superintendent or Board President's decision shall be final.

If the complainant is not satisfied with the Civil Rights Coordinator’s written decision, he/she may appeal to the Superintendent. If not satisfied, complainant may appeal to the Office for Civil Rights, Department of Education, Washington, D.C. 20202.

 

2550    HANDBOOKS AND OTHER PUBLICATIONS           

In order that pertinent Board policies and administrative rules/regulations or procedures are known by all staff members and students, District administrators and directors are granted authority to develop and issue staff and student handbooks.

The Superintendent shall review all handbooks prior to publication to ensure that the contents conform completely to Board policy and current law.

Approved:       December 11, 2002

 

 

2590    PROFESSIONAL DEVELOPMENT OPPORTUNITIES-ADMINISTRATORS

(Cf. 2170, 5190, 5330)           

Line and staff administrators of the District shall make every effort to stay abreast of the latest developments in their respective fields. The Board may require or otherwise encourage administrators to attend summer sessions, conferences, workshops, or other activities that will directly benefit the District’s schools. 

Expenses of tuition, (at a pre-established rate), room and Board, travel, and other incidental expenses, will be paid by the District to attend State, national and local meetings approved by the Superintendent in accordance with money budgeted for this purpose; to attend periodic in-service workshops sponsored by the District; to improve skills in personnel management, supervision and improvement of instruction, public relations and other aspects of school management. Whenever feasible, building administrations should participate with their staff.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1525

 

2700    POLICY IMPLEMENTATION    

The administrative staff shall carry out and enforce all policies duly adopted by the Board and all regulations of state authorities.

Failure of any administrative employee to implement the policies of the Board may result in suspension, demotion, probation, or other action.

Approved:       December 11, 2002

 

2750    ADMINISTRATIVE RULES (Cf. 1570, 5140)    

            2750.1     Development of Administrative Rules

The Board of Education delegates to the Superintendent the function of designing and implementing the guidelines, required actions, and detailed arrangements under which the District will operate. The administrative guidelines shall be consistent with the policies adopted by the Board.

The Board itself will formulate and adopt administrative guidelines and rules only when required by law, or when the Superintendent recommends actual Board adoption.

In the development of rules/regulations, procedures and arrangements for the operation of the District, the Superintendent shall include representatives at the planning stage who will be affected by such provisions.

The Superintendent may also issue such administrative and student handbooks as he/she may consider necessary for the effective administration of the schools and distribute them to employees and students and/or their parents/guardians.

As long as the provisions of these administrative guidelines and handbooks are consistent with Board policies or with federal/state law, they will be considered an extension of the policy manual and binding upon all employees and students.

A copy of the District's administrative guidelines manual and a copy of each handbook shall be made a part of the Board's reference materials maintained in the District office.

The Superintendent shall maintain a current organizational chart to which immediate reference can be made by the Board or any employee of the Board. (Cf. 2020)

2750.2 Rules Adoption

All administrative rules/regulations or procedures, which originate from the administrative staff must be approved by the Superintendent before adoption or modification. All administrative rules/regulations or procedures recommended by the Superintendent shall be reviewed but need not be approved by the administrative staff before implementation.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

 

2760    INDEMNIFICATION - BOARD MEMBERS AND OTHERS                         

The District may agree to indemnify, save harmless and defend a current or prior Board member, Superintendent or other administrator from claims, actions, suits (civil or criminal) and judgments caused by his/her action if the action:

a.   Was taken in good faith within the course of employment, or serving on the Board; and

b.   Was within the scope of his/her authority.

Approved:       December 11, 2002

LEGAL REF:  MCL 691.1408

 

2780    ADMINISTRATION OF MEDICATIONS BY SCHOOL PERSONNEL (Cf. 8670)

Whenever possible, medications for students and consumers should be taken in the home environment.  As a service to the family, student, or persons  served, the Superintendent shall establish procedures for the administration of medication by school personnel in circumstances where such administration is deemed necessary for the individual’s well-being by the individual’s family, physician or representative.

Any and all “biohazards” generated, such as, but not limited to: sharps, bandages, gauze, towelettes, and discarded live or attenuated vaccines, due to the administration of medications by school personnel shall be disposed of in accordance with the Michigan Medical Waste Regulatory Act, 1978 PA 368, R 325.1545(10). Students who “self administer” medications shall be responsible for returning any biohazardous wastes to their home for student/parent/guardian disposal. The Superintendent shall be responsible for providing staff members with written procedures to implement this requirement.

A school administrator, teacher or other school employee authorized to do so by the school administrator, may administer medication to a pupil in the presence of another adult employee or in an emergency that threatens the life or health of the pupil, pursuant to written permission of the pupil’s parent(s) or guardian(s), and in compliance with, the written instructions of a physician. If the employee is a licensed registered professional nurse, medications may be administered without another adult present. It is recognized that medication will continue to be taken independently by pupils who are competent to do so in their parent’s/guardians judgment without involvement of the schools. 

 

            2780.1     Management of Students with Asthma in the School Setting

The District will honor the parental/guardian request and doctor's written instructions that allow a child to carry and self-medicate for asthma. If needed, school administrators may have direct communication with the child's health care provider in order to resolve individual problems that may arise because of a child's asthma. All staff shall be informed about the early warning signs of an acute asthma episode and should be aware of emergency procedures and contacts in case a child needs medical assistance. Copies of the "Signs of an asthma emergency," as published by the Michigan Department of Education, will be distributed to all staff and shall be posted on appropriate bulletin Boards in school buildings.

 

2780.2Exercise Induced Asthma Attacks

 

Teachers and support staff are to be informed that exercise can induce acute episodes for many students with asthma. The administration shall inform school staffs, who are responsible for students during physical activity, of the identity of those students who have exercise-induced asthma. A child with exercise-induced asthma shall be allowed to stop any physical activity if they are having difficulty.

The Superintendent will promulgate rules and guidelines to implement this policy.

2780.3 Diabetic Emergencies

 

Staff shall be made aware of the symptoms of a diabetic emergency.  Staff with diabetic students should know the signs of possible side effects of diabetic medications, and also be aware which side effects are serious enough to warrant reporting to the child’s parent(s)/guardian(s) or health provider.

Approved:       December 11, 2002, Amended March 9, 2016

LEGAL REF:  MCL 380.1178; MCL380.1179; OAG, 1979-1980, No 5679, p 7-0 (April 11, 1980); OAG, 1993, No 6746, (January 13, 1993); MDE Bulletin, October 18, 1999, PA 378, 1978, Medical Waste Regulatory Act, R 325.1545(2)

 

 

2790    SCHOOL SAFETY INFORMATION POLICY IMPLEMENTATION

The Superintendent is hereby designated as the official District contact Person for receiving information from law enforcement, prosecutors, and courts relative to any matters concerning school crime and violence in the COOR Intermediate School District.  The Superintendent shall see that a file of all incident reports or law enforcement records is kept in accordance with law and the Statewide School Safety Information Policy.

2790.1 Incidents to be Reported

 

Reportable incidents for purposes of this policy shall be those as listed in the "Index of Reportable Incidents" as found in the School Safety Response Guide published in the Statewide School Safety Policy.

Incidents reported involving students of the District shall be reviewed under the District's Student Code of Conduct relative to possible disciplinary consequences up to and including expulsion.

Local Agreement to Share School Safety Information 

The COOR Intermediate School District shall endeavor to enter into an agreement with Districts within the COOR ISD to share school safety information. The Superintendent shall contact other school Districts within the COOR ISD in an effort to solicit their commitment to such an agreement.

           For the purposes of this policy, "law enforcement" means:  A regularly employed member of a police force of a city, county, township or village, the Michigan State Police, or a Michigan Indian tribal police force, who is responsible for the prevention and detection of crime and the enforcement of the general criminal laws of this state.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1308

 

2800    RECORDS

The District shall establish and maintain a system of records as required by law and as necessary or pertinent to the performance of any function related to the operation of the District.

In addition to those records required to be kept by law, the Superintendent shall be responsible for the designing and keeping of such other records as are necessary for the efficient operation of the District.

Records shall be stored as a blend of printed, bound and electronically recorded (i.e., audio tape, video tape, micro-fiche, computer disk) material. The securing, cataloging and storing of all records shall be the responsibility of the Superintendent.

Approved:  September 9, 2009

LEGAL REF:  MCL 15.231 et seq. (Freedom of Information Act); MCL 380.601a; 380.623; 380.862; MDE Bulletin 522 - Records Retention and Disposal Schedule for Michigan Public Schools, revised Sept. 2006

 

2805    ELECTRONIC MAIL RETENTION

In order for government to function administratively, undergo periodic audits, provide for its legal requirements and document its heritage, it must manage its records properly. Therefore, the C.O.O.R. Intermediate School District requires its employees to retain and destroy e-mail messages that are sent and received in the course of conducting official business in accordance with the “Michigan Department of History, Arts and Libraries Records Management Services Electronic Mail Retention Guidelines” Retention and Disposal Schedule.

Approved:  September 9, 2009

 

2810    PUBLIC REVIEW AND INSPECTION OF RECORDS          

The Superintendent shall establish and publish rules for public inspection and copying of records in accord with the Michigan Freedom of Information Act, and shall serve as FOIA Coordinator for the District. Inspection of records by the public shall be limited to the regular office hours of the building or office that houses the records. Copies of records that are not exempt from disclosure will be available on request.

2810.1 Fees

The Superintendent shall charge a fee to cover actual costs of providing access to and/or copies of public records in accord with law, except that disclosure to any of the following person(s) is in the public interest and shall be exempt from the first $20.00 of fees incurred in a school fiscal year:

a. News media organization for dissemination to the public;

b. A member of the Board;

c.  A minor for use in a school or community organization civics project (ex. Boy Scout Citizenship merit badge), and/or

d.         Other person(s) approved by the Superintendent.

2810.2    Appeals

If a request for disclosure of record(s) is denied, procedures for appeal of the decision shall be provided along with the denial.

Approved:       December 11, 2002

LEGAL REF: MCL 15.231 et seq. (Freedom of Information Act)

 

 

3000 - Fiscal Management

TABLE OF CONTENTS

3050                            Budget Planning
                                       3050.1    Budget Preparation

3100                            Annual Operating Budget
                                       3100.1    Priorities
                                       3100.2    Deadlines and Schedules
                                       3100.3    Encumbrances
                                       3100.4    Recommendations
                                       3100.5    Preliminary Adoption Procedures
                                       3100.6    Hearings and Reviews 
                                       3100.7    Local Districts Budget Review

3170                            Line Item Transfer Authority

3200                            State and Federal Funding Proposals and Applications

3230                            Budgeting Other than General Fund Income–Non-Supplanting

3280                            Borrowing and Debt Service
                                       3280.1    Borrowing
                                       3280.2    Short Term Loans
                                       3280.3    Sale of Bonds
                                       3280.4    Debt Service

3290                            Summer Property Tax Levy

3300                            Investment of Funds

3310                            Investment Policy

3340                            Fees, Payments, and Rentals (Cf. 9250)
                                       3340.1    Rental and Leasing of District Property
                                       3340.2    Gate Receipts and Admissions
                                       3340.3    Income and Payments from Sales and Service

3400                            Depository of Funds

3410                            Safeguarding of Monies and Equipment

3420                            Monies in School Buildings

3430                            Bonded Employees

Inventories – Fixed and Controlled Assets

                                 3490.1    Fixed Asset Accounting System

3500                            Audits

3520                            Anti-Fraud Policy

3550                            Authorized Signatures

3570                            Petty Cash Accounts

3575                            Trust and Agency Fund

3580                            Payroll Procedures and Schedules

3600                            Reimbursement of Expenses (Cf. 1168, 3605, 5330)
                                       3600.1    Expense Reports
                                       3600.2    Out of State Travel (PA 234)
                                       3600.3    Meal Expenses

3605                            District Credit Cards (Cf. 1168, 3600)
                                       3605.1    Issuance
                                       3605.2    Documentation
                                       3605.3    Lost Credit Cards
                                       3605.4    Return of Credit Cards
                                       3605.5    Payment
                                       3605.6    Misuse and Unauthorized Use
                                       3605.7    Other Provisions

3610                            Purchasing Goods and Services
                                       3610.1    Purchasing From District Employees
                                       3610.2    Purchases through the District
                                       3610.3    Emergency Purchases

3620                            Administrative Leeway (Cf. 3650, 3660)

3650                            Cooperative Purchasing (Cf. 3620, 3660)

3660                            Bids and Quotations Requirements (Cf. 3620, 3650)
                                       3660.1    Purchasing
                                       3660.2    Bid Specifications
                                       3660.3    Construction Bids

3690                            Local Purchasing

3730                            Vendor Relations 

3750                            Payment Procedures

3800                            Fund Raising and Student Activity Fund (Cf. 8700)
                                       3800.1    Soliciting Funds From and By Students
                                       3800.2    Student Groups
                                       3800.3    Specifics
                                       3800.4    Adult Groups

3810                            Student Charges
                                       3810.1    Charges

3820                            Board Recognitions and Remembrances
                                       3820.1    Board Recognitions
                                       3820.2    Board Remembrances

3900                            Surplus Books, Equipment, and Supplies

3950                            Surplus Land or Buildings

 

 

 

 

3050    BUDGET PLANNING                                                                                           

The Superintendent shall be responsible for planning the District's budget.  The Superintendent shall keep the Board informed during the planning process and secure input from the Board through discussions or workshops.

The Board may approve a special committee to work with the Superintendent in determining budget priorities.

            3050.1       Budget Preparation

The District's operation and educational plan is reflected in its budgets. Each year, the Board of Education will cause to have prepared and then publicly review and approve the following fund budgets:

a.   General Fund, including Career & Technical Education;

b.   Building and Site Fund;

c.   ROOC, Incorporated Fund; and

d.   Special Education.

Each budget shall be designed to carry out District operations in a thorough and efficient manner, maintain District facilities properly, and honor continuing obligations of the Board.

The Board shall attempt to ensure that adequate funds are reserved for General Fund to maintain a secure financial position whereby the fund equity shall be approximately fifteen percent (15%) of the preceding year's expenditures.

A proposed budget requires the critical analysis of every member of the Board prior to approval; once adopted, the budget deserves the support of all members of the Board, regardless of their position before its adoption.

The Board directs the Superintendent  to present the budgets to the Board along with all available information associated with all available information associated with each budget in sufficient time to allow for proper review and discussion prior to the hearing.

When presented to the Board for review and/or adoption, each budget shall include, when appropriate:

a.   The proposed expenditure in each financial category for the ensuing year;

b.   The anticipated expenditure in each financial category for the current year;

c.   The actual expenditure and the approved budget in each financial category for the previous year;

d.   The sources and amounts of anticipated revenues;

e.   The amount of fund equity anticipated at the end of the current            year; and

f.    An appropriations resolution.

Approved:       December 11, 2002

LEGAL REF: MCL 380.624, 141.434 et seq.

 

3100    ANNUAL OPERATING BUDGET                                                                     

The District's budget shall be prepared by the Superintendent in cooperation with selected District employees and shall reflect the educational goals of the District.

The Superintendent shall prepare a detailed cost analysis study of all programs that are funded by the District's budget.

The Superintendent shall follow the adopted budget.

It shall be the goal of the Board to fund the operating budget according to approved fiscal and budgetary procedures adhered to and required by the State of Michigan.  The budget shall be the vehicle by which the educational goals and objectives of the District are to be met.

3100.1    Priorities

The Board shall establish priorities for the District on a short-term, intermediate, and long-range basis.

3100.2    Deadlines and Schedules

In order for the District's budget preparation to proceed in an orderly fashion, the Board shall establish deadlines and time schedules.

3100.3    Encumbrances

Encumbrances shall be made when the purchase is made or when an approved purchase order is processed.  All encumbrances shall be charged to a specific fund.

3100.4    Recommendations

Recommendations of the Superintendent and professional staff concerning the educational program of the District and related budget figures shall be presented to the Board prior to submission of the tentative draft budget.

3100.5    Preliminary Adoption Procedures

The Superintendent, to the Board, shall submit a preliminary draft of the District’s budget as the Board may require.

3100.6    Hearings and Reviews

The Board shall conduct budget hearings according to state law.

Approved:       December 11, 2002

LEGAL REF:             MCL 141.411; 141.421a-440a; 211.209-210; 380.1213-1214; 380.1216; 380.1218; 388.1702

3100.7     Local Districts Budget Review

By May 1 of each year, the ISD shall submit its proposed budget to the local districts for review. If the ISD board receives any specific objections or changes, it shall consider them before final passage of the budget.

Approved:       December 8, 2004

 

3170    LINE ITEM TRANSFER AUTHORITY

The Superintendent is authorized to approve adjustments and/or transfers within line items of the Board adopted operating budget not to exceed $1,000.00 without Board approval.  Such adjustments and/or transfers shall be reported to the Board at the next regular meeting of the Board.  Authorization for such adjustments and/or transfers shall be included annually in the general appropriations act.

Approved:       December 11, 2002

LEGAL REF: MCL 141.421a-440a

 

3200    STATE AND FEDERAL FUNDING PROPOSALS AND APPLICATIONS

It is the objective of the Board of Education to provide equal educational opportunities for all students within the District. Therefore, it is the intent of the Board to have staff study State and Federal legislation to provide better educational opportunities, better educational environment, and better physical and mental growth for each student.

The Superintendent shall assume the responsibility for keeping the Board informed of any revenue sources which could enhance the educational program or operation of the District, and for which the District may be eligible, and make recommendations to the Board for action.

The Superintendent and the Board shall review new State and Federal education legislation and prepare proposals for programs he/she deems would be of aid to the students of the District. The Superintendent shall approve each such proposal prior to its submission, and the Board shall approve all grants resulting from such proposals.

The Board regards available State and Federal sources of aid to local school Districts and communities as a public trust. It forbids the use of State and Federal monies for partisan political activities and for any use that would not be in accord with State and Federal guidelines on discrimination. The Superintendent shall ensure that each draw of State and Federal monies is as close as administratively feasible to the related program expenditures.

Approved:       December 11, 2002

 

3230    BUDGETING OTHER THAN GENERAL FUND INCOME-NON-SUPPLANTING         

Programs funded by county, state or federal agencies, foundation grants, or other public or private agencies, will be placed in the same budget categories and will be accounted for in the same manner as the general fund budget of the District.

The Board shall adopt, publicize and implement these programs through similar budgetary procedures as are used for the general fund budget.

Federal Funds – Non-Supplanting

Participation  in programs  funded in  whole or  in part  by federal funds  requires that the

district demonstrate that the District meets the requirement of comparability between schools that receive federal funding and those that do not receive such funding. Therefore, the District shall provide for equivalency of access to District staffing, equipment, and materials by all District schools, based on student per-capita allocations and individual schools’ needs analyses. In addition, all schools and programs shall have equivalent access to District support operations including but not limited to maintenance, transportation, and warehousing operations support.

Budgets for staffing, textbooks, equipment, supplies, and services for District schools will be provided for at all schools without use of special funding provided from any source with non-supplanting requirements.

Expenditures budgets for schools participating in title I and other state or federally funded or supported programs will be provided for on the same per-capita basis as budgets for schools not participating in the program.

Budgeting Other than General Fund Income – Non-Supplanting

The Superintendent shall promulgate appropriate administrative rules to assure that the intent and purpose of this policy are met.

Approved:       July 9, 2008

 

3280    BORROWING AND DEBT SERVICE                                                               

            3280.1    Borrowing

Upon the initiative of the Board of Education and with the approval of the Municipal Finance Commission or State Department of Education, the Superintendent shall prepare the data and applications regarding the borrowing of State Aid Notes, Tax Anticipation Notes, and Bond Issues.

3280.2    Short-Term Loans

Multiple quotations shall be solicited for all short-term loans that the Board has authorized. Funds shall be borrowed from the responsible organization offering the most favorable terms, as approved by the Board.

3280.3    Sale of Bonds

The Board, upon a favorable vote of the people in compliance with the laws of the State of Michigan, may sell its bonds, if required to do so.  Such bonds shall be duly advertised, prepared, and sold in conformance with the laws of the State of Michigan.

3280.4    Debt Service

It shall be the responsibility of the Superintendent to maintain all records as to the outstanding bonds and debts encumbered against the District. He/she shall keep this information readily available and report periodically to the Board on the condition of these accounts.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1352; 380.1356

 

3290 SUMMER PROPERTY TAX LEVY

The Board, by passing a resolution in order to actuate this policy, shall impose a summer property tax levy.

This tax levy shall commence in the summer of 2002 and continue during each subsequent summer until specifically revoked by the Board.  Each summer property tax levy shall be for one-half of the District's annual school property taxes unless otherwise dictated by law.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1613

 

3300    INVESTMENT OF FUNDS

Annually, the Board shall pass a resolution authorizing the Treasurer to invest surplus funds of the District.  The Board, by resolution, may appoint the Superintendent to perform these duties on behalf of the Treasurer.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1223

 

3310    INVESTMENT POLICY

Section 1.        PURPOSE

The purpose of this Policy is to set forth the investment objectives and parameters for the management of public funds of the COOR Intermediate School District. This investment policy is designed to safeguard funds on behalf of the District, to assure the availability of operating and capital funds when needed, and provide an investment return competitive with comparable funds and financial market indices.

Section 2.        SCOPE

In accordance with The Revised School Code of Michigan, Act 451 380.622, 380.1221 and 380.1223, this investment policy applies to all cash and investments held or controlled by the Board on behalf of the District. This policy does not apply to funds related to the issuance of debt where there are other indentures in effect for such funds. Additionally, any future revenues, which have statutory investment requirements conflicting with this investment Policy and funds held or controlled by Federal or State agencies (e.g., Department of Revenue), are not subject to the provisions of this policy.

Section 3.        INVESTMENT OBJECTIVES

The primary objectives, in priority order, of investment activities shall be safety, liquidity and yield.

Safety of Principal

The foremost objective of this investment program is the safety of the principal of funds. Investment transactions shall be undertaken in a manner to ensure the preservation of capital in the overall portfolio. The objective will be to minimize credit risk and interest rate risk.

Credit Risk (Custodial Credit Risk and Concentration Credit Risk)

The District will minimize Custodial Credit Risk, which is the risk of loss due to the failure of the security issuer or backer, by; limiting investments to the types of securities listed in Section 9 of this Investment Policy; and pre-qualifying the financial institutions, broker/dealers, intermediaries and advisors with which the District will do business in accordance with Section 7 of this Investment Policy.                  

The District will minimize Concentration of Credit Risk, which is the risk of loss attributed to the magnitude of the District’s investment in a single issuer, by diversifying the investment portfolio so that the impact of potential losses from any one type of security or issuer will be minimized.

Interest Rate Risk

The District will minimize Interest Rate Risk, which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates, by; structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities in the open market; and investing operating funds primarily in shorter-term securities, liquid asset funds, money market mutual funds, or similar investment pools and limiting the average maturity in accordance with the District’s cash requirements.

Foreign Currency Risk

The District is not authorized to invest in investments which have this type of risk.

Maintenance of Liquidity

The funds shall be managed such that they are available to meet reasonably anticipated cash flow requirements.

Yield/Return on Investment

Investment portfolios shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. It is understood that return on investment is of secondary importance when compared to the safety and liquidity objectives described above.

Section 4.        MANAGEMENT OF INVESTMENTS

The Superintendent or Designee shall oversee the day-to-day management of District investments. The Investment Officer shall be responsible for the transferring of appropriate funds to affect investment transactions, for the investment of operating funds, operating reserves funds, and bond proceeds, consistent with this policy and actions of the Board. Should the Board elect to select an outside investment advisor, such advisor or firm must be registered under the Investment Advisor’s Act of 1940.

Section 5.        STANDARDS OF PRUDENCE

The standard of prudence to be used by the Investment Officer shall be the “Prudent Person” standard and shall be applied in the context of managing the overall investment program. The Prudent Person standard states:

“Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probably safety of their capital as well as the probable income to be derived from the investment”.

Section 6.        ETHICS AND CONFLICTS OF INTEREST

The Superintendent or Designee shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair one’s ability to make impartial investment decisions. Also, the Investment Officer shall disclose to the Board any material financial interests in Qualified Institutions that conduct business with the Board or the District, and they shall further disclose any material personal financial/investment positions that could be related to the performance of the District’s investment program.

Section 7.        AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS

Only firms meeting one of the following requirements shall be eligible to serve as Authorized Institutions.

The firm must comply with all of the following requirements:

Primary and regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule);
Capital of no less than $10,000,000;
Registered as a dealer under the Securities Exchange Act of 1934.
A member of the National Association of Securities Dealers (NASD);
Registered to sell securities in Michigan; and

The firm and assigned broker have been engaged in the business of effecting transactions in U.S. government and agency obligations for at least five (5) consecutive years; or

Public Depositories qualified in accordance with MCL 380.1221, The Revised School Code of Michigan.

All brokers, dealers and other financial institutions deemed to be Authorized Institutions shall be provided with current copies of this investment policy and shall provide in return to the Board, certification of having read, understood and agreement to comply with this investment policy.

Section 8.        COMPETITIVE SELECTION OF INVESTMENT INSTRUMENTS

The Superintendent or Designee shall obtain bids from at least two (2) brokers or financial institutions on all purchasers of investment instruments on the secondary market. Overnight sweep investment instruments shall not be subject to this section.

Section 9.        AUTHORIZED INVESTMENTS AND PORTFOLIO COMPOSITION

Investments and Depositories are restricted to those complying with MCL 380.622, 380.1221 and 380.1223. These include:

United States Government Securities
United States Government Agencies
Federal Instrumentalities (United States Government-Sponsored Enterprises)
Certificates of Deposit
Repurchase Agreements
Commercial Paper
Bankers’ Acceptances
Registered Investment Companies (Money Market Mutual Funds)
Investment pools, as authorized by the surplus funds investment pool act, 1982 PA 367, MCL 129.111 to 129.118, composed entirely of instruments that are legal for direct investment by an intermediate school district.

Section 10.      POLICY CONSIDERATIONS

Any investment held at the time of the implementation of this policy that meets the requirements of MCL 380.622, 380.1221 and 380.1223, but does not meet the guidelines of this policy, shall be exempted from the requirements of this policy. At maturity or liquidation, such monies shall be reinvested only as provided by this policy.

Amendments

This policy shall be reviewed from time to time. The District Board of Education must adopt any changes to this policy.

Approved:       February 8, 2006

 

3340    FEES, PAYMENTS AND RENTALS (Cf. 9250)                                                

Proceeds from fees for building or equipment use or rental shall be credited to a fund specified by the Board.

3340.1    Rental and Leasing of District Property

The Board may authorize the rental or lease of District property not used for instructional purposes.

3340.2    Gate Receipts and Admissions

The Board shall set admission fees to various District activities.  These fees shall be reviewed annually.

3340.3    Income and Payments from Sales and Service

Students may undertake jobs or projects for private individuals or community groups.  The facilities of the District may be used for such activities.  All receipts shall be deposited in the general fund and used as a reimbursement for materials and/or to purchase additional supplies and cover expenses of a department.

Approved:       December 11, 2002

LEGAL REF: MCL 380.431

 

3400    DEPOSITORY OF FUNDS                                                                                   

At the annual organizational meeting, the Board shall, in accordance with state law, designate, by resolution, the financial institutions[1] in which the funds of the District shall be deposited and the proportion of funds to be deposited in each.  The Treasurer shall deposit or cause to be deposited, funds of the District in the institutions as authorized by the Board and in the proportions authorized by the Board.

[1] MCL 129.15 includes credit unions as an appropriate place of deposit and uses the term “financial institutions,” not just banks or trust companies.

Approved:       December 11, 2002

LEGAL REF: MCL 21.143; 129.12; 129.15; 380.1221-1222

 

3410    SAFEGUARDING OF MONIES AND EQUIPMENT                                        

The Superintendent shall be responsible to see that administrative regulations are established and carried out so that all monies and equipment within all of the District’s facilities are safeguarded and accounted for in an efficient manner at all times.

Approved:       December 11, 2002

 

3420    MONIES IN SCHOOL BUILDINGS

The Superintendent shall establish procedures to permit daily deposit of monies collected which will not require monies to be left in school buildings overnight. The District will not be responsible for monies remaining in school buildings overnight.

Approved:       December 11, 2002

 

3430    BONDED EMPLOYEES

The Board shall purchase a blanket or surety bond for school employees.  The Board shall prescribe the amount of the bond.

Approved:       December 11, 2002

 

3490    INVENTORIES – FIXED AND CONTROLLED ASSETS                              

An accounting will be made annually for property, real and personal, owned by the District in accordance with law, governmental regulations, and District rules.

3490.1    Fixed Asset Accounting System

The administration shall maintain a fixed asset accounting system in accordance with law, governmental regulations, and the District’s needs.

Approved:       December 11, 2002

LEGAL REF: Governmental Accounting Standards Board, Statement No. 34.

 

3500    AUDITS        

The Board of Education requires that, after the close of the fiscal year (June 30), an audit of all accounts of the District be made annually by an independent certified accountant. The audit examination shall be conducted in accordance with generally accepted auditing standards and shall include all funds over which the Board has direct or supervisory control.

The Superintendent  shall also file a copy of its annual financial audit report, including management letter, with the Michigan Department of Treasury by no later than Nov. 15 of each year.

The audit report shall be reviewed and approved annually by the Board at a public meeting.  The management letter and recommendations of the auditor shall be brought to the attention of the Board, along with recommendations of the Superintendent, as to the feasibility of implementing the recommendations.  The Superintendent shall be responsible for filing the audit reports with all appropriate authorities as prescribed by law or regulation.

Approved:       December 11, 2002

LEGAL REF: MCL 388.1418; 388.1618

 

3520    ANTI-FRAUD POLICY    

Introduction

The COOR Intermediate School District is committed to the highest possible standards of openness and accountability. It is determined to maintain a culture of honesty and opposition to fraud.

Fraud is defined as “Deception by persons internal or external to the COOR Intermediate School District, which is carried out to conceal the misappropriation of assets or otherwise for gain”.

We understand that a successful Anti-Fraud Policy depends upon the internal control systems to make sure that responsibilities and duties are regularly reviewed and reinforced.

Expected Behavior

Dishonest and illegal activity will not be tolerated. Our Superintendent and Board of Education will deal firmly and quickly with anyone who is responsible for fraud. The Superintendent may refer matters to the policy if any criminal activity is suspected. We will deal with all information received as fairly and confidentially as possible.

We will ensure that any investigative process is not misused and, therefore, any abuse, such as raising unfounded malicious allegations, will be dealt with as a disciplinary matter.

Preventing Fraud

It is essential that we have clear rules and procedures within which staff can work.

Although the size of the COOR Intermediate School District staff limits the extent of separation of duties, certain steps will be taken. The Superintendent must make sure that suitable levels of internal checks are included in working procedures, particularly financial procedures. It is important that duties are organized so that no one person can carry out a complete transaction without some form of checking process being built into the system such as:

Two signatures required on checks
Review of the bank reconciliation
Compare the reconciliation to the prior period for items outstanding for an extended period
Concur the reconciled balance to the general ledger balance
Concur the bank statement balance to the reconciliation

Allegations

Allegations will be dealt with in a firm and controlled manner.

The allegation will be investigated internally and within 10 working days of the concern being received, the Superintendent or Designee will write to the complainant:

Acknowledging that the concern has been received
Giving an estimate of how long it will take to provide a final response

The investigation will be planned giving due consideration to the following:

Legal status of the allegations
Internal disciplinary procedures
Level of evidence required
Protection of data and documents required
Minimizing the effect on staff and third parties
Recovery of any lost funds and minimizing the potential for further loss
Review of any improvements required to prevent reoccurrence
Laws governing the rights of employees and others

We appreciate that individuals who report the alleged fraud need to be assured that the matter has been properly addressed. Thus, where appropriate and subject to legal constraints, they will receive information about the outcome of any investigation.

Should the allegation impact directly upon a third party, the Superintendent or his/her Designee will directly contact the senior member of that company.

Procedure for Referring Matters to the Police

This procedure does not supersede other internal disciplinary codes. Any offenders will be subject to general disciplinary procedures as well as referral to the police. A minimum of two individuals should be involved when deciding whether to refer an incident to the police.

In deciding whether an incident should be reported, the following factors will be taken into account:

The extend of the fraud in financial terms
The sufficiency and adequacy of the evidence

Approved:       February 8, 2006

 

3550    AUTHORIZED SIGNATURES                                                                            

At the annual organizational meeting, the Board shall authorize the signatures of those persons who may sign checks upon the various accounts of the District.  Facsimile signatures may be used as authorized by the Board.

Approved:       December 11, 2002

 

3570    PETTY CASH ACCOUNTS         

The Board of Education recognizes the convenience afforded to day‑by‑day operations by the establishment of one (1) or more petty cash funds. The Board shall require the imposition of such controls as will prevent abuse of such funds.

All petty cash funds will be closed out for audit at the end of the school year and unused funds will be returned to the depository.

The Superintendent shall establish rules and procedures for handling these accounts.

Approved:       December 11, 2002

 

3575    TRUST AND AGENCY FUND                                                                                       The Board of Education directs the establishment of a trust and agency fund for the financial administration of scholarship and other trusts operated for the benefit of students and duly approved by the Board.

The Superintendent shall be responsible for the administration of the trust and agency fund. The fund will be audited annually and will be administered under appropriate accounting controls. The books of account will record income and expenses separately for each approved area.

Approved:       December 11, 2002

 

3580    PAYROLL PROCEDURES AND SCHEDULES

All employees shall be paid according to a specific schedule that shall be determined annually by the Board.  All salaries, supplements, and payments for extra duties shall be paid from the payroll account through the District's business office.  No payments shall be made directly to any school personnel for services rendered from any supplementary school fund.

The most substantial payment of public funds for the operation of the School District is that which is made to the employees of the Board of Education for services rendered. To ensure that each person so compensated is validly employed by this District and that the compensation remitted fairly represents the services rendered, this policy is promulgated.

Payroll authorization for all District personnel whether by the year, term, month, week, day, or hour in contract, temporary, or substitute form must be approved by the Board except where authority to appoint certain personnel of the District has been delegated to the Superintendent. All data must be presented on a timely basis for Board consideration.

Each motion of the Board to employ or reemploy a staff member shall include the name of the individual, the position title, the compensation to be paid as prescribed in a negotiated collective bargaining agreement or determined by a wage guideline, and the fringe benefits to which the person is entitled.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1224

 

3600    REIMBURSEMENT OF EXPENSES (Cf. 1168, 3605, 5330)    

District personnel, or members of the Board, who incur expenses in carrying out their authorized duties shall be reimbursed by the District to the extent approved or provided in Board policies or duly negotiated agreements upon submission of an approved expense report and supporting receipts.  Such expenses may be approved and incurred in line with budgetary allocations for the specific type of expense.

Approved:       February 8, 2006

LEGAL REF: MCL 380.1254

 

            3600.1             Expense Reports

To receive reimbursement, a Board member shall obtain pre approval and post approval of the Superintendent or Designee for any overnight travel expenses and submit an expense report with supporting receipts or other evidence to verify each expense incurred.

            Meal Expenses

The upper limit of District paid expenses for meals may be up to $100 per day on an exception basis subject to the approval of the Superintendent and submission of itemized meal receipts.  Care should be taken to minimize these expenses.

            Out of State Travel (PA 234)

Out of state travel for Board and ISD employees requires pre-approval and post approval of the Board if that travel is to be reimbursed.

Approved:       May 11, 2005

LEGAL REF:             MCL 380.1254

 

3605    DISTRICT CREDIT CARDS (Cf. 1162, 1168, 3600)                                         

The Board of Education recognizes the value of an efficient method of payment and record keeping for certain expenses.

The Board, therefore, authorizes the use of District credit cards by the Superintendent and members of the Board.

3605.1    Issuance

A Board member may be issued a District credit card for actual and necessary expenses incurred as a result of attendance at Board-approved workshops, seminars, conferences, or conventions.

District employees may be issued a District credit card that shall be used solely for the purchase of goods and/or services needed for official business of the District. 

3605.2    Documentation

When a Board member or employee uses a District credit card, documentation shall be provided the Superintendent, within 10 calendar days, detailing the goods or services purchased, the cost of such goods or services, the date of purchase, and the purpose for which such goods or services were purchased.

3605.3    Lost Credit Cards

Each Board member or employee issued a credit card is responsible for the protection and custody of the District’s credit card.  If a District credit card is lost or stolen, the Superintendent shall be notified immediately.

3605.4    Return of Credit Cards

A Board member who leaves the Board or a District employee who is no longer employed by the District shall return the credit card upon termination to the Superintendent, but no later than five calendar days after termination.

3605.5    Payment

The Board shall approve all District credit card invoices prior to payment.  Such payments shall be made no later than 60 days after receipt of the initial statement date.

3605.6    Misuse and Unauthorized Use

A Board member who violates a provision of this policy shall have his/her use of that card revoked by the Board.  An employee who violates a provision of this policy shall be subject to disciplinary action as determined by the Superintendent.

If the Superintendent violates a provision of this policy, he/she shall be subject to disciplinary action as determined by the Board.

3605.7    Other Provisions

The Superintendent shall develop administrative guidelines that specify the types of expenses that can be paid by credit card and their proper supervision and use.

Approved:       December 11, 2002

LEGAL REF: MCL 129.243; 380.1254

 

3610    PURCHASING GOODS AND SERVICES                                                         

The Superintendent shall be the sole purchasing agent for the District.

3610.1    Purchasing from District Employees

The Board shall not purchase equipment or supplies from an employee of the District, nor from a member of a household of an employee, nor from any firm in which an employee or member of his/her household holds a 10 percent or greater financial interest.

3610.2    Purchases through the District

Board members and employees shall not make any purchases through the District for personal use.  The name of the District or school, or an employee’s position, shall not be used in such manner that discounts or cost preferences are given to such person.  Purchasing equipment and supplies by the District for resale to employees is prohibited.

3610.3    Emergency Purchases

Emergency purchases may be made without using the quotation or bidding process.  Such emergencies may arise because of an accident or other unforeseen occurrence that could affect the life, health, welfare, or safety of the District's students or employees.

It is the policy of the Board of Education that the Superintendent seeks at least three (3) price quotations on purchases of more than $2000 for a single service, except in cases of emergency.

The Board shall bid the professional services of an appropriately licensed and/or certified insurance provider and auditor.  Services shall be bid following the procedure adopted by the Superintendent.

Appropriate job descriptions and duties shall be developed by the Superintendent for each of the professional services authorized by the Board.  Such duties shall be used as a basis for request for bids to be sent by the Superintendent to interested individuals or firms.

Approved:       December 11, 2002

LEGAL REF: MCL 15.321-330

 

3620    ADMINISTRATIVE LEEWAY (Cf. 3650, 3660)                                               

In the event of an emergency such as a power failure, severe cold weather or other such natural disasters, the Superintendent shall have the authority to purchase capital equipment needed to keep the schools of the District open or to reopen the schools.  The Board, at a special or regular meeting as soon as possible after the purchase is made, shall approve any such purchases.

Such purchases shall not be made to circumvent the purposes of the competitive bid law.

Approved:       December 11, 2002

 

3650    COOPERATIVE PURCHASING (Cf. 3620, 3660)                                             

The Board of Education recognizes the advantages of centralized purchasing in that volume buying tends to maximize value for each dollar spent.

The Board, therefore, encourages the administration to seek advantages in savings that may accrue to this District through cooperative purchasing with the governing body(s) of other governmental units.

The Board authorizes the Superintendent to create or negotiate such joint purchase agreements with governmental contracting units for services, supplies, and equipment as may be required from time to time by the Board. Such agreements shall be in accordance with State law, the policies of this Board, and the dictates of sound purchasing procedures.

Cooperative or joint purchases require an agreement approved by the Board and the participating contracting body(s) which shall specify the categories of equipment and supplies to be purchased, the manner of advertising for bids and of awarding contracts; the method of payment by each participating party; and such other matters as may be deemed necessary to carry out the purposes of the agreement. Such agreements are subject to all legal bidding requirements.

Cooperative purchasing also pertains to what is commonly referred to as “third party bids.”  Third party bidding shall constitute a competitive bid for purposes of policy 3660, Competitive Bids.

Approved:       December 11, 2002

LEGAL REF: MCL 124.1 et seq.

 

3660    BIDS AND QUOTATION REQUIREMENTS (Cf. 3620, 3650)                       

All purchases requiring competitive bids shall be made in accordance with current statutes, the creation of bid specifications, and adherence to the District's bidding procedure by the District's purchasing agent.

The purchasing agent shall develop and maintain lists of potential bidders for various types of materials, equipment, and supplies.  Such bid lists shall be used in the development of mailing lists for distribution of specification and invitations to bid.

Any supplier may be included in the list upon request.  The purchasing agent shall review all bid lists annually.

A copy of this policy shall be given to all bidders upon creation of bid lists and upon request.

            3660.1    Purchasing

It is the policy of the Board of Education that the Superintendent  seek at least three (3) price quotations on purchases of more than $2,000.00 for a single item, except in cases of emergency, or when the materials purchased are of such a nature that price negotiations would not result in a savings to the District.

When the purchase of ‑ and contract for ‑ single items of supplies, materials, or equipment exceeds the amount designated by statute (380.623a), the Superintendent shall obtain competitive bids.

Bids shall be sealed and shall be opened by the Superintendent in the presence of at least one (1) witness. All orders or contracts should be awarded to the lowest responsible bidder; however, consideration can be given to:

a.   The quality of the item(s) to be supplied;

b.   Its conformity with specifications;

c.   Suitability to the requirements of the District;

d.   Delivery terms; and

e.   Past performance of the vendor.

The Board reserves the right to reject any bids.

The Board shall be informed of the terms and conditions of all competitive bids and shall award contracts as a consequence of such bids.

The Superintendent is authorized to purchase all items within budget allocations.

The Superintendent is authorized to make emergency purchases without prior approval of those goods, services, and/or purchases of capital equipment needed to keep the schools in operation.  Such purchases shall be brought to the Board for ratification at the next regular Board meeting.

In order to promote efficiency and economy in the operation of the District, the Board requires that the Superintendent periodically estimate requirements for standard items or classes of items and make quantity purchases on a bid basis to procure the lowest cost consistent with good quality.

Whenever storage facilities or other conditions make it impractical to receive total delivery at any one time, the total quantity to be shipped but with staggered delivery, dates shall be made a part of the bid specifications.

Before the Superintendent places a purchase order, he/she shall check as to whether the proposed purchase is subject to bid, whether sufficient funds exist in the budget, and whether the material might be available elsewhere in the District. All purchase orders shall be numbered consecutively.

In the interests of the economy, fairness, and efficiency in its business dealings, the Board requires that:

a.   Opportunity is provided to as many responsible suppliers as possible to do business with the School District;

b.   A prompt and courteous reception, insofar as conditions permit, be given to all who call on legitimate business matters;

c.   Where the requisitioner has recommended a supplier, the Superintendent may make alternate suggestions to the requisitioner if, in his/her judgment, better service, delivery, economy, or utility can be achieved by changing the proposed order; and

d.   Upon the placement of a purchase order, the Superintendent, shall commit the expenditure against a specific line item to guard against the creation of liabilities in excess of appropriations.

The Superintendent shall determine the amount of purchase and type of purchase that shall be allowed without a properly signed purchase order. Employees may be held personally responsible for anything purchased without a properly signed purchase order or authorization.

The Board may acquire equipment as defined in law by lease, by installment Payments, by entering into lease‑purchase agreements, or by lease with an option to purchase, provided the contract meets the requirements of the school code.

3660.2    Bid Specifications

The District’s purchasing agent shall write all bid specifications in a clear and concise manner.  Such specifications shall include, when necessary:  required performance, surety, bid and statutory bond information; compliance with preferential bid law; financial statements; the Board’s right to reject any or all bids; compliance with all federal, state and local laws, ordinances and regulations; the date, time and place for the opening of bids; and other items as the Board directs.

 

Approved:       December 11, 2002

LEGAL REF: MCL 380.1267; 380.1274; 380.1267, 380.1274 et seq.

           35 Mich App 441; 193 Md 64 (1971)

           222 Mich 442; 192 MW 714 (1923)

                        AG Opinion 05507, 6734

 

3660.3     Construction Bids (PA 232)

The Superintendent shall obtain competitive bids before beginning construction on a new or existing school building as required by law.

The superintendent shall advertise for the bids required by the Revised School Code under Section 380.1267, Subsection 1, by placing an advertisement for bids at least once in a newspaper of general circulation in the area where the building or addition is to be constructed or where the repair or renovation of an existing building is to take place and by posting an advertisement for bids for at least 2 weeks on the department of management and budget website on a page on the website maintained for this purpose or on a website maintained by a school organization and designated by the department of management and budget for this purpose.

The ISD will need to include the following required information in their advertisement:

The date and time bids must be received;

The date, time and place of a public meeting where the board or designee will open and read aloud the bids received by the due date and time;

State that the intermediate school board will not consider or accept a bid received by the board after the date and time specified for bid submission;

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the intermediate school board or intermediate superintendent of the intermediate school district. The intermediate school board shall not accept a bid that does not include this sworn and notarized disclosure statement.

Approved:       December 8, 2004

 

3690    LOCAL PURCHASING    

The Board of Education recognizes its position as a major purchaser in various communities of the District, and while it is the intention of the Board to purchase materials and supplies of quality at the lowest possible cost through widespread competition, if all other considerations are equal, the Board prefers to purchase within the District from established local merchants.

The Board authorizes the Superintendent  to award purchases placed in accordance with law, this policy, and all policies of the Board otherwise applicable to local merchants when their quotation or bid is competitive, maintenance service may be required, and promptness of delivery is a consideration provided that all statutes pertaining to public purchasing are duly observed.

Approved:       December 11, 2002

 

3730    VENDOR RELATIONS                                                                                        

The Board of Education shall not enter a contract knowingly with any supplier of goods or services to the District under which any Board member or officer, employee, or agent of this School District has any pecuniary or beneficial interest, direct or indirect, unless the person has not solicited the contract or participated in the negotiations leading up to the contract. This prohibition shall not prevent any person from receiving royalties upon the sale of any textbook of which he/she is the author and which has been properly approved for use in the schools of this District.

For the purpose of this policy, 'beneficial interest" shall be determined in accordance with MCL 15.321 et. seq.

Board members and school personnel shall not accept any gifts or favors from vendors that might be reasonably deemed to influence their recommendations on the eventual purchase of equipment, supplies, or services.

All sales persons, regardless of product, shall clear with the Superintendent’s office or before contacting any teachers, students, or other personnel of the School District. Purchasing personnel shall not show any favoritism to any vendor. Each order shall be placed in accordance with policies of the Board based on quality, price, and delivery with past service a factor if all other considerations are equal.

Approved:       December 11, 2002

LEGAL REF: MCL 15.321 et seq.

 

 

3750    PAYMENT PROCEDURES                                                                                 

The Board of Education directs the prompt payment of legitimate claims by suppliers of goods and services to the School District.

Each bill or obligation bf this Board must be itemized fully and verified before a warrant can be drawn for its payment.

When an invoice is received, the administrator in charge of Planning and Finance shall verify that a voucher is submitted properly, that acceptable goods were received or satisfactory services rendered, that the expenditure is included in the Board's budget and funds are available for its payment, and that the amount of the invoice is correct.

All payments, other than those stipulated by Board resolutions and approval, shall be submitted for Board review in the form of a listing that includes:

a.   The vendor name;

b.   The number and amount of the check;

c.   The description of the item; and

d.   Date of receipt.

The Board designates the Superintendent to pay bills in advance of any Board meeting in order to avoid a penalty for late payment or to take advantage of an early payment discount.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1274; 214 Nw2d 840, 51 Mich App 304(1914)

 

3800    FUND RAISING AND STUDENT ACTIVITY FUND (Cf. 8700)                   

3800.1    Soliciting Funds From and By Students

The Board recognizes the existence of many worthwhile community and student activities that require the raising of funds either by the sale of merchandise, tickets, or perhaps direct request for money.  Because of the need to safeguard students in the educational program, the Board limits participation of students to those activities that have the Superintendent’s approval.

It is the responsibility of the Board to provide the necessary basic texts, materials, supplies, equipment, uniforms, buildings and outdoor facilities to conduct the approved educational and co curricular programs of the Agency.  Community and school fund raising organizations may contribute to the enrichment of these basic programs through the contribution of funds and/or items considered non-necessities as long as those contributions have been determined consistent with the above and approved by the Superintendent through the appropriate building or program administrator.

If a fund raising project is conducted to sponsor a specific purchase, activity or trip, the purchase or trip must be approved prior to initiation of the fund raising effort.  This shall apply to school related groups as well as to school organizations.

3800.2    Student Groups

The administration must approve all fund raising events in advance.  Requests must be on an approved application form and submitted to the program director or supervisor at least one month prior to the proposed activity. 

Only school-sponsored groups may sell or solicit in a school building and then only with the school housing the group, during non-instructional time.

School sponsored organizations may not have more than one money-raising event a year that would involve going into the community.  Cards, letters, or other identifying literature shall be provided all students authorized for sales in the general community.

3800.3    Specifics

    a.   Fund raising projects carried on for special trips or special projects should not be started until approval of the trip or project is granted.  Trips covered by this policy shall include out-of-state and overnight trips, as well as trips to foreign countries.

   b. Any sale of commercial products or the solicitation of funds in a door-to-door campaign and/or through contracts with businesses shall require approval of the appropriate program administrator before any oral commitment, written agreement, or contract is made or any advance publicity or group promotional activity is undertaken.  Once approved however, before sales begin or solicitations are made, contract agreements must be signed by the program administrator.

   c.   Fund raising projects shall be compatible with the Agency’s purposes, goals, and general community expectations, but shall not unduly conflict with local business enterprises.

   d.   The Agency shall transfer funds remaining in accounts of student organizations that have been inactive for one year to accounts of other co-curricular organizations or to the Agency's general fund upon recommendation of the Superintendent.

Adult Groups

School related organizations that are primarily adult, and the funds being raised are to be used primarily for the improvement of the educational program, must submit a written request to the Superintendent.  This request should be submitted one month in advance and identify the nature of the activity and the date of the activities. 

Fund raising activities should not commence until approval has been granted.  The purpose is not to limit the activities of these groups, but rather to:

a.   Assure that students are not being “used” or their educational program interrupted;

Assist with coordination of activities so that similar activities are not in conflict with each other; and

c.   Assure the appropriateness of the activity and that all fund raising activities comply with local and/or state regulations.

Since some courts have ruled that the Board is liable for fund raising activities of such groups, funds raised are to benefit the school or its organizations.

Approved:       December 11, 2002

 

3810    STUDENT CHARGES                                                                                                      

Any activity that involves the expenditure of public funds shall be subject to prior approval of the Board.

            3810.1       Charges

When school property, equipment, or supplies are damaged, lost, or taken by students in a regular course, a charge will be assessed. The charge will be reasonable, seeding only to compensate the school for the expense or loss incurred.

Approved:       December 11, 2002

 

3820    BOARD RECOGNITIONS AND REMEMBERANCES                                                   

            3820.1       Board Recognitions        

The purpose of this policy is to permit the Board of Education to honor its staff, former Board members, and other non-employee persons with plaques, pins, token retirement gifts and awards, and other amenities.

Public funds may be used for purchasing the following for the recognition of an employee, volunteer, or pupil, if the value of the purchase does not exceed $100 per recipient:

Plaque
Medal
Trophy
Other awards

The $100 monetary threshold amount is adjusted for inflation each year and announced by the Department of Education on or before December 15 of each year.

Approved:  February 8, 2006

            3820.2       Board Remembrances

The Board authorizes the Superintendent to provide suitable remembrances on behalf of the Board or the District in situations or circumstances deemed necessary by either the Board President or the Superintendent.

In the case of death or serious illness involving a Board member or staff member, or student, or a member of such person’s immediate family, the Superintendent may provide a suitable remembrance on behalf of the Board or District. Such remembrance shall be in a form suitable to the circumstance and may take the form of, by way of illustration and not limitation; flowers, cards, plaque, etc.

The Board hereby affirms that the expenses incurred as listed above do serve a public purpose. The Board believes that "public purpose" serves for the promotion of education, rapport with the business community, community relations, and the encouragement of non-employees to serve as volunteers as well as furthering other interest.

The funds shall be made available from appropriate departmental budgets.

Approved:       December 11, 2002

 

3900 SURPLUS BOOKS, EQUIPMENT AND SUPPLIES

The Superintendent is authorized to dispose of surplus, obsolete books, equipment, and supplies.  All transactions shall be reported to the Board and an equal opportunity for any purchases shall be given to everyone.

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

 

3950    SURPLUS LAND OR BUILDINGS                                                                     

The sale or disposal of District land or buildings shall require Board authorization.  The Board shall determine the method and procedure of disposal.

Approved:       December 11, 2002

LEGAL REF: MCL 380.601a

 

 

4000- Business Management

TABLE OF CONTENTS

4005        Employee Conflict of Interest - Purchases

4010         Buildings and Grounds Management
                 4010.1 Maintenance

4015         Insurance Program (Cf. 1220, 8460)
                 4015.1 Insurance Consultant

4020         Joint Self-Insurance Pool

4040         Safety (Cf. 8590)
                  4040.1 Reporting Accidents

4050          Environmental Health and Safety - Employee Indemnification
                   4050.1 Toxic Hazards and Asbestos
                   4050.2 Toxic Hazards
                   4050.3 Asbestos
                   4050.4 Hygienic Management

4060            Energy Policy

4080            Emergency Closings/Evacuations
                    4080.1 Dismissal Precautions

4090            Traffic and Parking Controls (Cf. 8640)

4100            Environment

4101            Pest Control

4110            Security

4120            Thefts and Vandalism

4170             Records

4250             Printing and Duplicating Service – Copyright 
                     4250.1 Employee Produced Material
                     4250.2 Copyright Compliance and Computer Software – Copyright
                     4250.3 Printing and Duplicating Service - Copyright

4300            Student Transportation Management  

4320            School Vehicles
                     4320.1 Liability
                     4320.2 Safety
                     4320.3 Safety Inspection
                     4320.4 Records
                     4320.5 Licensing of Drivers
                     4320.6 School Bus Safety Program

4350            Student Transportation in Private Vehicles
                     4350.1 Field Trips      
                     4350.2 Student Self-Transportation

4365            Special Use of Transportation Services

4450            Vending Machines

4455            Food Service

4460            Food Allergies           
                    4460.1       Dealing with Food Allergic Students

4470            Free or Reduced-Price Meals

4480            Bidding the Food Service Program                        

4500            Technology
                     4500.1 New Programs
                     4500.2 Upgrades
                     4500.3 Data Management
                     4500.4 Education and Instruction

Side note: For policies of a general nature on the generation and control of statistical and other information as desired by the District and/or required by state and federal regulations.  See also “Records” and “Report,” in Index.

4510             Computer Network (Cf. 4520)
                     4510.1 Personal Accounts
                     4510.2 System Integrity
                     4510.3 Network Use
                     4510.4 Web Page(s)
                     4510.5 Limiting Access
                     4510.6 Use of Computers in a School District Library

Side note:  Includes new construction as well as related activities such as acquiring sites, plant remodeling or modernizing and leasing or renting property to meet expansion needs.

4520             Filtering Software (Cf. 4510)

4601             Facilities Development Goals

4650             Planning - Long-Range (Cf. 4601)

4700             Retirement of Facilities
                     4700.1 Obsolescence Determination

4710             Disposition of Surplus Property
                      4710.1 Instructional Material
                      4710.2 Equipment
                      4710.3 Disposition

4720             Disposition of Real Property

4750             Naming New Facilities

4770             Selection of an Architect (Cf. 4890, 4910)

4800             Educational Specifications

Side Note:  Detailed, precise, expert presentation of a plan or proposal for educational facilities including equipment, classrooms, laboratories, curriculum, etc.

4890                Supervision of Construction (Cf. 4770, 4910)

4900                Fair Employment Clause

4910                Affidavits and Guarantees (Cf. 4770, 4890)

4950                Board Inspection of New or Remodeled Facilities

4970                Public Dedication of New Facilities

4975                Dedication Plaques

 

 

 

 

4005    EMPLOYEE CONFLICT OF INTEREST - PURCHASES                         

Employees in a position to influence decisions on purchases shall not have a personal financial interest either directly or indirectly in purchase for the District, or benefit directly or indirectly from any financial transaction, unless that interest has been fully disclosed and the person involved has removed himself/herself from the decision-making process.

Purchases of, or use of District property, materials and manpower, by employees, shall be accomplished in accordance with good business practices, and within the framework of applicable laws, regulations, and Board policies.

The Superintendent and his/her cabinet and any other administrator deemed by the Superintendent to be in a position to influence the purchase of any goods or services, shall periodically sign and file a conflict of interest disclosure document.

Approved:       December 11, 2002

LEGAL REF: MCL 15.322-323

 

4010    BUILDINGS AND GROUNDS MANAGEMENT

All buildings and surrounding property shall be maintained and inspected by the Superintendent on a regular basis.

            4010.1    Maintenance

The Board of Education recognizes that the fixed assets of this District represent a significant investment of this community and their maintenance is of prime concern to the Board.

The Board directs the conduct of a continuous program of inspection, maintenance, and rehabilitation for the preservation of all District buildings and equipment. Whenever possible and feasible, maintenance shall be preventive.

The Superintendent  shall develop, for implementation by the custodial and maintenance staff, a maintenance program which shall include:

            a.   A regular program of facilities repair and conditioning;
            b.   An equipment replacement program;
            c.   A long‑range program of building modernization; and
            d.   Repair or replacement of equipment or facilities for energy, conservation, safety, or other environmental factors.

The Superintendent  shall develop and promulgate to the custodial staff such guidelines as may be necessary for the ongoing maintenance and good order of the physical plant and for the expeditious repair of those conditions which threaten the safety of the occupants or the integrity of the plant.

The Superintendent will report to the Buildings & Grounds Committee the condition of school buildings and grounds on an ongoing basis.

Approved:       December 11, 2002

 

4015    INSURANCE PROGRAM (Cf. 1190, 1220, 8460)                                              

The Board of Education shall purchase with District funds the type and amount of insurance necessary to protect the District from major financial losses.

Insurance purchased shall include, but need not be limited to, the following:

a.   Negligent acts or omissions that cause personal injury or wrongful death;
b.   Fire and extended coverage on buildings and contents;
c.   Comprehensive bodily injury, property damage on automobiles, vehicles, and trucks;
d.   Boiler and machinery;
e.   Special coverage for equipment not ordinarily covered under a standard policy;
f.    Employee insurance coverage as specified in the Master Agreement(s) or by Board action;
g.   Worker's compensation coverage; and
h.   Legal liability for Board members and employees.

Insurance for a given coverage shall be obtained at the lowest possible cost, assuming that service and company reliability are satisfactory. The Superintendent shall administer the insurance program.

 

            4015.1    Insurance Consultant

An insurance consultant, licensed in the State of Michigan, may be employed by the District to analyze the insurance needs of the District in light of current circumstances. Such an analysis shall include the status of current coverage regarding all types of insurance required of the Board under current law or as desired by the Board as the needs of the District dictate.

An insurance consultant shall assist the Superintendent in the preparation of bid specifications and shall be available to the Board to explain all aspects of the District’s insurance needs.  Said insurance consultant or his/her company shall not be eligible to bid for the District’s insurance if said consultant has been instrumental in the development of the District’s insurance bid specifications.

Approved:       December 11, 2002    

LEGAL REF: MCL 380.1269; 380.1332; 691.1405-1409

 

4020    JOINT SELF-INSURANCE POOL                                                                          

The Board of Education recognizes the benefits to the District of joining with other Boards of Education and political subdivisions in providing coverage for the insurance needs of this District and in participating in programs of risk management to prevent loss, reduce expenses, and to control liability.

The Board may provide insurance for:

a.   Loss or damage to District property, real or personal;
b.   Loss or damage from liability resulting from the use of District property;
c.   Loss or damage from liability for the acts and omissions of District officers or employees;
d.   Loss or damage from liability established by the Workers' Compensation statutes;
e.   The expenses of defending any claim against the Board members, officers, or employees of this District arising out of and in the course of the performance of their duties; and
f.    Hospital and medical insurance coverage.

The Board may upon formal resolution duly adopted, become a member of a self‑insurance group in order to participate in any joint self‑insurance fund or funds, risk management program, or related services offered or provided by the group. The Board's membership in the group will be governed by the Bylaws of the insurance group, which must be reviewed and approved by the State Superintendent of Insurance in accordance with law.

Trustees of the school Board self‑insurance pool shall be selected in accordance with the Bylaws of the insurance group. If the Bylaws do not provide for the manner of a trustee's election, the trustee or trustees representing this Board shall be elected by a plurality vote of those Board members present and voting.

Approved:       December 11, 2002

 

4040    SAFETY (Cf. 8590)                                                                                            

The Board of Education believes that the employees and students of this District, as well as visitors, are entitled to function in an environment as free from hazards as can reasonably be provided. In this regard and in accordance with the law, the Board will provide reasonable and adequate protection to the lives, safety, and health of its employees.

The Superintendent shall be responsible for the maintenance of safety standards in the facilities to prevent accidents and to minimize their consequences. He/she shall designate an employee who shall conduct periodic audits of health and safety conditions within the facilities of the District in accordance with the Federal OSHA standards adopted by the State, and take appropriate action on any violations thereof to the Superintendent. Said employee shall also have the authority to organize and direct the activities of a District safety committee.

The Superintendent shall ascertain that the employees and students of this District are aware of their rights to a hazard-free environment, that they are properly trained in safety methods that protective devices and equipment are available to meet safety standards, and that proper rules and records are maintained to meet the requirements of the law.

In the event a representative of the State makes an inspection, the Superintendent shall report the results thereof to the Board following the receipt of the State report.

            4040.1    Reporting Accidents

The Board of Education directs that all reasonable efforts be made to ensure a safe learning and working environment for the students and employees of this District. To that end and to the end that legitimate employee claim for worker's compensation is expedited, the Board requires that accidents are reported and evaluated. Any accident that results in an injury, however slight, to a student, an employee of the District, or a visitor to the schools must be reported promptly and in writing to the District business office. Injured persons shall be referred immediately to the appropriate personnel for such medical attention as may be needed.

The injured employee or visitor or the staff member responsible for an injured student shall complete a form that includes the date, time, and place of the incident; the names of persons involved, the nature of the injury to the extent that it is known; and a description of all relevant circumstances.   

Any employee of the Board who suffers a job‑related injury must report the injury and its circumstances to the building administrator or job supervisor, as appropriate, with twenty‑four (24) hours following the occurrence of the injury. The failure of an employee to comply with this mandate may result in disciplinary action in accordance with standards set forth in a negotiated collective bargaining agreement.

Approved:       December 11, 2002    

LEGAL REF: MCL 29.19; 380.1288; R 340.1301-1305; Ross v Consumers Power Co, 420 Mich 567; 363 NW2d 641 (1984)

 

4050    ENVIRONMENTAL HEALTH AND SAFETY – EMPLOYEE INDEMNIFICATION

4050.1    Toxic Hazards and Asbestos

The Board of Education is concerned for the safety of the students and staff members and will attempt to comply with all Federal and State statutes and regulations to protect them from hazards that may result from industrial accidents beyond the control of school officials or from the presence of asbestos materials used in previous construction.

4050.2    Toxic Hazards

These hazards exist in chemicals and other substances used in the school setting such as in laboratories, science classrooms, kitchens, and in the cleaning of rooms and equipment.

The Superintendent will appoint an employee to serve as Toxic Hazard Preparedness (THP) Officer. The THP Officer:

a.   Identifies potential sources of toxic hazard in cooperation with material suppliers who shall supply the THP Officer with material safety data sheets (MSDS's);

b.   Ensures that all incoming materials, including portable containers, are properly labeled with the identity of the chemical, the hazard warning, and the name and address of the manufacturer or responsible party;

c.   Maintains a current file of MSDS for all hazardous materials present on District property;

d.   Designs and implements a written communication program which:

1.  Lists hazardous materials present on District property;
2.  Details the methods used to inform staff and students of the hazards; and
3.  Describes the methods used to inform contractors and their employees of any hazardous substances to which they may be exposed and of any corrective measures to be employed.

e.   conducts a training program for all District employees to include such topics as detection of hazards, explanation of the health hazards to which they Could be exposed in their work environment, and the District's plan for communication, labeling, etc.

In fulfilling these responsibilities, the THP Officer may enlist the aid of county and municipal authorities and, if possible, the owners or operators of identified potential sources of toxic hazard.

4050.3       Asbestos

In its efforts to comply with Asbestos Hazard Emergency Response Act (AHERA), Michigan Occupational Safety, and Health Act (MIOSHA,) and the Asbestos Abatement Contractors Licensing Act, the Board recognizes its responsibility to:

             a. Inspect all District buildings for the existence of asbestos or  asbestos‑containing                             materials;

             b.   Take appropriate actions based on the inspections;
             c.   Establish a program for dealing with friable asbestos, if found;
             d.   Maintain a program of periodic surveillance and inspection of facilities or equipment                          containing asbestos; and
             e.   Comply with EPA regulations governing the transportation and disposal of asbestos and                    asbestos‑containing materials.

The Superintendent shall appoint a person to develop and implement the District's Asbestos‑Management Program that will ensure proper compliance with Federal and State laws and the appropriate instruction of staff and students.

The Superintendent shall also ensure that, when conducting asbestos abatement projects, each contractor employed by the District is licensed pursuant to the Asbestos Abatement Contractors licensing Act.

Nothing in this policy should be construed in any way as an assumption of liability by the Board for any death, injury, or illness that is the consequence of an accident or equipment failure or negligent or deliberate act beyond the control of the Board or its officers and employees.

The District may provide, however, legal representation and indemnification against civil liability with regard to claims or actions resulting from or arising out of negligence or alleged negligence of those persons responsible for inspecting, monitoring, removing, treating asbestos or material containing asbestos, or supervising these activities, provided the employee was performing the duties while in the course of his/her employment or while acting within the scope of his/her authority. The District reserves the right to deny representation and indemnification in those circumstances wherein the employee's actions demonstrate gross negligence or willful and wanton misconduct.

 

            4050.4       Hygienic Management

The Board of Education recognizes that the health and physical well‑being of the students and staff of this District depends in large measure upon the cleanliness and sanitary management of the facilities.

The Board directs that a program of hygienic management be instituted and explained annually to all staff members. Particular emphasis is to be given to cleanliness and sanitation as an important factor in the control of the spread of contagious disease.

The Superintendent shall request that each facility be inspected for cleanliness and sanitation by the appropriate county health department not less than twice each year.

The Superintendent shall prepare procedures for the handling and disposal of body wastes and fluids. Such procedures shall include the protection of staff members who clean or handle blood or blood‑soaked items, vomitus, saliva, urine, or feces, the disinfection of surfaces and items in contact with such matter; the disposal of such matter in sealed containers; and the frequent and thorough cleansing of hands and any other body parts that contact such matter.

The Superintendent shall develop and supervise a program for the cleanliness and sanitary management of the District buildings in District grounds, and District equipment pursuant to law.

Approved:       December 11, 2002    

LEGAL REF: MCL 380.623(b); 380.1256(1)(2); 388.864; 408.1001 (Michigan Occupational Safety and Health Act); A.C. Rule R340.1301

 

4060    ENERGY POLICY

The Superintendent shall develop and implement both short and long-range plans designed to conserve energy resources of the District.

Progress reports on the implementation of energy conservation measures shall be made as needed to the Board.

Members of the District staff and student body are encouraged to make suggestions to the Superintendent and building program administrators that might aid in the conservation of energy.

Approved:       December 11, 2002

 

4080    EMERGENCY CLOSINGS/EVACUATIONS                                                 

The Superintendent may close the schools, delay the opening of school, or dismiss school early when such alteration in the regular session is required for the protection of the health and safety of students and staff members. He/she shall prepare rules for the proper and timely notification of concerned persons and parents/guardians in the event of any emergency closing or evacuation of the schools.

The Superintendent shall have the authority to determine which school‑related activities may be conducted if the school is closed for a period. He/she shall prepare appropriate guidelines for communication to students, parents/guardians, and others regarding the scheduling and conduct of such activities.

            4080.1    Dismissal Precautions

In the event of an emergency of any event during school that interferes with the normal conduct of school affairs, school will be dismissed only upon action of the Superintendent.  The Superintendent shall formulate plans and procedures to instruct all students and their parent/guardian of the rules and regulations pertaining to emergency school dismissal.

Approved:       December 11, 2002

4090  TRAFFIC AND PARKING CONTROLS (Cf. 8640)     

The building Program administrator shall develop plans for accommodating the flow of traffic on school roadways, issue traffic regulations, and have responsibility for the assignment of parking areas to staff, students (if appropriate), and visitors to the schools.  Convenient parking spaces shall be designated for handicapped persons.

No motorcycles, motor-driven cycles, or motor carts may be operated on school grounds.  The Superintendent may specifically authorize exceptions to this policy if such vehicles are used in connection with the District's educational program or are deemed necessary for service and maintenance of the schools.

Approved:       December 11, 2002

LEGAL REF: OAG, 1989-1990, No 6657, p 372 (August 21, 1990)

 

4100    ENVIRONMENT                                                                                                    

In order to establish sound environmental and ecological oriented attitudes throughout the District, the Board recognizes its obligation to consider environmental values in any decision-making or action the Board proposes to take.

The Board shall cooperate with governmental and community agencies in order to increase the awareness and knowledge of environmental problems and possible solutions.

To the extent practical, the Superintendent shall develop administrative procedures relative to purchasing and use of materials, which shall consider the environmental and ecological impact of such purchases and uses.  The development of bid specifications for material used by the District shall consider generally recognized and accepted environmental and ecological concepts and principles.

Approved:       December 11, 2002

LEGAL REF: MCL 324.16901-16909; 324.17101-17107

 

4101    PEST CONTROL

            Integrated Pest Management Policy

The Superintendent shall be responsible for ensuring that an Integrated Pest Management Program (IPM) program is developed in compliance with the law, stating the goals regarding the management of pests and the use of pesticides.

The IPM Program shall incorporate all elements required by law.

 

Integrated Pest Management Coordinator

The Superintendent shall designate an Integrated Pest Management Program Coordinator. The Coordinator will be responsible for implementing the integrated pest management policy. The Superintendent, in cooperation with the IPM Program Coordinator, will develop and disseminate appropriate administrative rules, procedures and forms to implement the IPM Program.

Education/Training

The school community will be educated about potential pest problems and IPM methods used to achieve the pest management objectives.

Approved:  September 9, 2009

LEGAL REF:  MCL 324.8316; R. 285.637.15

 

4110    SECURITY  

The Board shall attempt, through the entire staff, to ensure that staff members, students, patrons and all property owned by the District are protected at all times from possible damage or injury, outside intrusion or disturbances occurring on school grounds or in school buildings.  Security devices and measures, such as, but not limited to, video cameras, audio surveillance devices, motion detectors, metal detectors (stationary or portable) and alarms, may be installed in any or all District buildings, or in District vehicles to protect District personnel, students and property. 

Outside lighting and/or video surveillance devices may be installed and maintained at each attendance center to provide illumination and observation of the immediate grounds. An adequate key control system shall be established which will limit access to buildings to authorized personnel and will safeguard against the potential entrance to buildings by unauthorized persons.  The District shall cooperate with all law enforcement agencies in enforcing security measures.  (See 4120)

Approved:       December 11, 2002

LEGAL REF: MCL 380.1291; 1997 National Fire Protection Association 101, Life   Safety Code: 5-2.1.5.1

 

4120    THEFTS AND VANDALISM

The Board shall institute an on-going program designed to prevent thefts and vandalism.  The costs of thefts and vandalism shall be made known to the student body and the public on a regular basis.

Any known or suspected damage to, or unauthorized removal from, school property, equipment or supplies, shall be promptly reported to the Superintendent, along with any information which may assist in its recovery or replacement.

Approved:       December 11, 2002

LEGAL REF: MCL 600.2913

 

4170    RECORDS                                                                                                               

All records pertaining to District-wide maintenance costs shall be filed in the central office.  To the extent possible, a cost analysis of existing and proposed maintenance program shall be developed by the Superintendent.

Approved:       December 11, 2002

LEGAL REF: MCL 15.231 et seq.

 

4250    PRINTING AND DUPLICATING SERVICE - COPYRIGHT                   

           

4250.1    Employee Produced Material

The Board has certain proprietary right to publications, devices, and instructional materials produced by District employees during their regular and normal workdays while in the employment of the District. All items prepared by District employees on District time including data processing programs, shall be come the property of the District. The Board may elect to copyright or patent such materials, devices or programs in the name of the District. All earnings or profits from such original materials, devices, or programs shall become assets of the District.

The Superintendent shall inform staff, through regulations, of the guidelines for use of copyright materials.

4250.2    Copying Copyrighted Materials

The Board of Education encourages professional staff members to make judicious use of appropriate printed materials, sound recordings, and electronic programs in the curriculum. It recognizes, however, that Federal law, applicable to public school districts, protects authors and composers from the unauthorized use of their copyrighted work.

In order to define the fair and reasonable use that professional staff members may make of copyrighted works for educational purposes without the permission of the copyright owner and to reduce the risk of copyright infringement, the Board directs the Superintendent or designee to provide administrative guidelines regarding the copying and distribution of copyrighted materials for instructional purposes. (17 USC 101 et seq.)

4250.3    Printing and Duplicating Service – Copyright

The Board shall make duplication equipment available for administration and instructional use to the extent that is economically feasible and practical according to the needs of the District.

The extent of production of instructional materials by clerical staff shall be determined by the building administrator, who shall develop guidelines for requesting such services.

The copyright laws of the United States make it illegal for anyone to duplicate copyrighted materials without permission. Severe penalties are provided for unauthorized copying of all materials covered by the act unless the copying falls within the bounds of the “fair use” as set forth in 4250-R.

Approved:       December 11, 2002    

LEGAL REF: 17 USCA §101, et seq. (Copyright Act of 1976)

 

4300    STUDENT TRANSPORTATION MANAGEMENT    

The Board recognizes the potential needs of the District to own or lease vehicles to carry out the instructional program and the business of operating the schools. The Superintendent is authorized to determine the extent to which District owned vehicles may be used for official school business. Such vehicles shall not be used for personal travel unless expressly approved by the Board. Drivers of school owned vehicles shall be properly licensed.

It is the policy of the Board of Education to provide transportation for those students, of appropriate school age, whose distance from residence to school makes this service necessary within the limitations established by State law and the regulations of the State Board of Education.

School buses and student-transportation vehicles shall be purchased, housed, and maintained by the District for the transportation to which they are assigned. However, no vehicle shall be purchased or used to transport students for which there is no applicable, passenger-protection, Federal motor-vehicle safety standards.

All school buses and pupil-transportation vehicles, whether purchased, leased, or contracted for shall comply with specifications defined in State law. Each operator of a school vehicle used by the District shall be licensed for the purpose for which the vehicle is being used and shall operate the vehicles in accordance with Federal and State laws.

The Board reserves the right to terminate transportation based on financial, legal, or other considerations in accordance with an IEPC.

The Superintendent shall establish administrative guidelines to ensure proper implementation of this policy.

Approved:       December 11, 2002

LEGAL REF: MCL 257.1801; 380.1321-1322; 380.1333; 388.1010; R 340.1702; R 340.281-282; Michigan Department of Education Transportation Handbook (Bulletin 431)

 

4320    SCHOOL VEHICLES

School buses or other District owned or leased vehicles shall not be loaned, leased, or subcontracted to any person, groups of persons or organizations except as allowed by law and subject to Board approval.

No school vehicle of any type shall be used by any student, school employee, patron, or any organization to transport anyone to or from a religious activity.

No public funds shall be spent by the Board to hire, rent, or lease any form of transportation to be used by any student, school employee, patron, or any organization to transport anyone to or from a religious activity.

4320.1    Liability  All school vehicles shall be adequately insured.

4320.2    Safety  Every bus driver shall have authority and responsibility for the passengers riding in school buses.

4320.3    Safety Inspection All school vehicles shall be inspected annually prior to the opening of school.

4320.4    Records Every bus or other vehicle driver of school vehicles shall keep accurate records pertaining to each vehicle assigned to him/her.  The types of records shall be developed by the Superintendent.

4320.5    Licensing of Drivers

Michigan laws and regulations of the Michigan Department of Education set standards for the physical fitness, competence, experience, training and proper licensing of school bus drivers.  The Board directs the Superintendent to ensure that these legal requirements and regulations are strictly complied with.

Revocation of license, inability to secure a proper license, or accumulation of traffic violation points shall serve as sufficient cause for immediate dismissal from employment.

4320.6    School Bus Safety Program

The Superintendent and building program administrator shall develop and publish school bus safety rules for bus drivers and students.

Approved:       December 11, 2002

LEGAL REF: MCL 15.231 et seq.; 257.314; 380.1333

 

4350    STUDENT TRANSPORTATION IN PRIVATE VEHICLES                         

4350.1       Field Trips

In scheduling transportation for field trips, the Superintendent may approve the use of private vehicles in situations in which budget or schedule restrictions make it prohibitive or impractical to use school buses.

The Board of Education authorizes the transportation by private vehicle of students of the District subject to the following procedures.

Any such transportation must be approved in advance and in writing by the appropriate administrators. The writing must set forth:

a.   The date, time, and reason for the transportation,
b.   The places from and to which students will be transported; the name and address of the driver;
c.   The number of the drivers license to operate a motor vehicle in the State of Michigan;
d.   The names of the students to be transported;
e.   A brief description of the transportation vehicle;
f.    The signature of the driver; and
g.   The name of the insurance carrier for the vehicle.

The parent/guardian of the participating student will be given, on request, the name of the driver and the description of the vehicle.

No person shall be approved for the transportation of students in a private vehicle who is not an employee of this Board or the parent/guardian of a student enrolled in this District and the holder of a currently valid license to operate a motor vehicle in the State of Michigan.

No person who is not the holder of automobile liability and personal injury insurance in the amount proscribed by Michigan law shall be permitted to transport students. The Board may withdraw the authorization of any private vehicle driver.

Any private vehicle used for the transportation of students must be owned by the approved driver or the spouse of the approved driver and must conform to registration requirements of the State.

The responsibility of teaching staff members for the discipline and control of students will extend to their transportation of students in a private vehicle. Drivers who are not staff members are requested to report student misconduct to the building administrator.

Expenses incurred by drivers of private vehicles in the course of transporting students will be reimbursed by the Board at the approved mileage rate and upon presentation of evidence of costs for tolls and parking fees.

 

4350.2       Student Self-Transportation

In cases where a student is enrolled in a Board approved, shared time program, or District sponsored activity, at another school or program site (Example:  An area career center, gifted and talented program or dual enrollment program with an area junior college, college or university) parents/guardians of the student may request permission for their child to self-transport him/herself to and from that site, subject to rules and regulations established by the administration.

Approved:       December 11, 2002

LEGAL REF: MCL 257.57(c); A.C. Rule 340.279, 340.282

 

4365    SPECIAL USE OF TRANSPORTATION SERVICES             

Transportation service equipment and personnel shall be used primarily to transport to and from school during the day those public and non-public school students eligible for such transportation.

Transportation service equipment and personnel may be used secondarily to provide transportation for field trips for curricular and extracurricular activities, which are part of the educational program.

Transportation equipment and personnel shall not be used for any purpose or activity that is not directly connected with and a part of the regular educational programs within the District.  Exceptions may be granted to governmental agencies sponsoring approved programs for youth in the community as approved by the Board.  Other community groups are prohibited from using school transportation equipment by regulation of the State Board of Education.

The Superintendent shall be authorized to approve the use of buses for field trips for curricular and extracurricular activities upon submission of requests from building administrators, classroom teachers, or faculty sponsors of extracurricular activities.

No fees shall be charged for transportation for field trips which are mandatory or which are a part of the regular classroom or curricular program of the schools.

Fees to cover expenses of non-mandatory and non-credit extracurricular field trips may be charged according to rules promulgated by the State Board of Education or as set by the Board.

Only students enrolled in the District and chaperones authorized by the school shall be allowed to ride buses on curricular or extracurricular field trips.  The Superintendent may authorize parents/guardians and/or other residents of the community to ride buses to school sponsored activities if sufficient space is available.  In all cases, students shall come first.

Use of transportation by governmental agencies sponsoring approved programs for youth in the community may be granted upon the approval of the Board.

Approved:       December 11, 2002
LEGAL REF: MCL 257.682; 380.1332-1333

 

4450    VENDING MACHINES

The Board of Education recognizes that vending machines can produce revenues that are useful to augment programs and services to students and staff. It will authorize, therefore, their use in District facilities providing that the following conditions are satisfied.

The installation, servicing, stocking, and maintenance of each machine are contracted for with a reputable supplier of vending machines and their products.

The District's share of the revenues is managed by the Treasurer in accordance with relevant Board policies and administrative guidelines.

No products are vended which would conflict with or contradict information or procedures contained in the District's educational programs on health and nutrition.

No food or beverages are to be sold or distributed which will compete with the District's food service program.

The Superintendent and the Treasurer shall develop and implement administrative guidelines that will ensure these conditions are adhered to on a continuing basis.

Approved:       December 11, 2002

 

4455    Food Service                                                                                                       

The Board of Education may provide facilities in all school buildings where space and facilities permit, and may provide food‑service for the purchase and consumption of lunch for all students.

Lunches sold by the school may be purchased by students and staff members in accordance with the administrative guidelines established by the Superintendent.

The operation and supervision of the Food Services program shall be the responsibility of the Superintendent with revenue from students, staff, Federal reimbursement, and surplus food. The Board shall assist the program by furnishing available space, initial major equipment, and utensils. Maintenance and replacement of equipment is the responsibility of the program.

A periodic review of the food service accounts shall be made by the auditors. Any surplus funds shall be used to reduce the cost of the service to students.

The Superintendent shall establish administrative guidelines for the conduct of the school lunch program that shall include provisions for:

  1. The maintenance of sanitary, neat premises free from fire and health hazards;  and
  2. The accounting and deposition of food‑service funds.

No foods or beverages, other than those associated with the District's food‑service program, are to be sold during food service hours. Food and beverages not associated with the food­service program may be vended in accordance with Board policy 4450.

The Superintendent shall ensure a wholesome, nutritious food‑service program in the schools of the District and one that reinforces the concepts taught in the classrooms.

Approved:       December 11, 2002
LEGAL REF: MCL. 380.1272 et seq.

 

4460    FOOD ALLERGIES                                                                                               

4460.1       Dealing with Food Allergic Students

The COOR Intermediate School District takes food allergies seriously.  We understand that food allergies can be life threatening.  Recognizing that the risk of accidental exposure to foods can be reduced in the school setting, we are committed to working with students, parents/guardians, and physicians to minimize risks and provide a safe educational environment for food-allergic students. 

Accordingly, the Superintendent shall direct the person in charge of food service programs to act affirmatively and work closely with parents/guardians to assure that the dietary needs of food-allergic students are taken into consideration in menu planning for the District’s food service programs.

Approved:       December 11, 2002
LEGAL REF: The Food Allergy & Anaphylaxis Network’s (FAAN) School Food Allergy Program. 

 

4470    FREE OR REDUCED PRICE-MEALS                                                          

The Board of Education recognizes the importance of good nutrition to each student's educational performance.

The Board shall provide needy children with lunch at a reduced rate or no charge to the student.

Children eligible for free or reduced‑price meals, shall be determined by the criteria established by the Child Nutrition Program. These criteria are issued annually by the Federal government through the State Department of Education.

The Board designates the Superintendent to determine, in accordance with Board standards, the eligibility of students for free or reduced‑price meals.

The District shall annually notify all families of the availability, eligibility requirements, and application procedure for free or reduced‑price meals by distributing an application to the family of each student enrolled in the District and shall seek out and apply for such Federal, State, and local funds as may be applied to the District's program of free or reduced‑price meals.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1272 et seq.; 7 CFR 2 10.1 et seq.

 

4480    BIDDING THE FOOD SERVICE PROGRAM                                                

The Board shall contract with a reputable food service supplier(s) to provide food supplies within the District.

Said service shall be advertised for bid at least every three years.  The agreement with the successful bidder shall continue for one year with options for the yearly renewal of the contract not to exceed two additional years.

Awards shall be made by the Board and shall be based upon the fees charged, experience, reputation, and financial stability of the bidder as well as compliance with the format, terms and conditions of the “Invitation to Bid”.  The procedure for bids shall be the same as outlined in Policy 3660.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1272

 

4500    Technology                                                                                                               

The Board encourages the application of technology to any District function where efficiency, reliability, or student learning will be improved.

4500.1    New Programs

New technologies or new applications of technology within the District shall be implemented only after careful and thorough planning on the part of administrative staff. Whenever possible, the administrative staff should establish pilot project(s) and evaluate their effectiveness prior to implementing a new technological program on a school-wide or District-wide level.  District support shall be given only to those new technologies that substantively improve efficiency, reliability, or learning beyond current or “traditional” practice.

Whenever the Board or a District administrator allocates funds for the purchase of new technological hardware or software, an appropriate portion of the funds allocated shall be designated for the training of staff and the development of necessary supplementary materials and documentation.

4500.2    Upgrades

The Board recognizes the need for ongoing upgrading of technological resources within the District, and shall implement a plan and a budgeting process that ensures the regular replacement of aging equipment and software.

The Superintendent shall develop and submit to the Board annually a plan for upgrading the District's technology resources based on a replacement cycle of not longer than 5 years. The plan shall include recommendations for expansion of resources where appropriate, based on the evaluation of pilot programs, and shall include provisions for staff training and curriculum/materials development.  The plan shall be considered by the Board as a part of the annual budgeting process.

4500.3    Data Management

The Superintendent shall provide for the orderly acquisition of data base software, information processing equipment, networks, and support materials to best use computer technology in support of District administrative functions.  A student database shall be maintained which contains student administrative and instructional information.

The Superintendent shall establish procedures, which ensure the security, safety and confidentiality of District data.  Access to District data in any form, including use of the database by students, staff, and volunteers, shall be limited in accord with the Board policies on District and student records.  District databases shall be implemented in such a way as to facilitate access to subsets or aggregates of the data, which are not confidential.

4500.4    Education and Instruction

The Superintendent shall ensure that all staff and students are informed and instructed on the ethical uses of data and computer technology.

Approved:       December 11, 2002
LEGAL REF: MCL 15.231 et seq.

 

4510    COMPUTER NETWORK (Cf. 4520)       

The Board authorizes the Superintendent to develop services linking computers within and between buildings in the District, and to provide access to the international computer network (Internet) for students, staff and, if requested, members of the Board of Education.  All computer network implementation shall be in line with the Board policy on technology and the District's educational goals.

Use of the computer network(s) as a part of any class or school assignment shall be consistent with the curriculum adopted by the District.  The District's general rules for behavior and communications shall apply when using any computer equipment.

4510.1    Personal Accounts

The Board authorizes the Superintendent to provide personal accounts for students, staff, and, if requested, members of the Board, to access to the District computer network and the Internet, including electronic mail and file server space for developing and publishing material on the world wide web or other networked computer media.  Such access shall be provided in furtherance of the District's educational mission, to enhance student knowledge of and familiarity with technology, and to facilitate communication, innovation, and sharing of resources.  To ensure the integrity of the educational process and to guard the reputation of the District, student and staff expression in public electronic media provided by the school may be subject to review, comment, editing, and/or removal by school officials.

Personal accounts and all use of District computer resources are considered a privilege, not a right, and are subject to the District's rules and policies.  Electronic communications and stored material may be monitored or read by school officials. 

Electronic mail in personal accounts will not generally be inspected by school officials without the consent of the sender or a recipient, except as required to investigate complaints, which allege a violation of the District's rules and policies.  Student electronic mail and electronic storage space, which does not contain material made public by the student, shall be subject to the District's policy and rules on student records.

A fee may be charged by the District to defray the cost of personal accounts.  [Note:  if use of personal accounts is required for a core curricular class, no fees may be charged of a student for the duration of that class.]

 

4510.2    System Integrity

The Superintendent shall designate person(s) trained in computer technology (“system administrators”) at the building and/or District level to implement the District's rules and regulations and to provide computer support for students, staff and Board members.  The Superintendent in concert with the system administrators shall employ hardware and software security to ensure the integrity of the system and to prevent unauthorized access to District and school records.

4510.3    Network Use

The Superintendent shall develop rules and procedures for computer and network use, and shall see to it that rules are published annually for students, parents, guardians, staff, and Board members.

The District's computer and network use rules shall be consistent with the following requirements:

a.       Users may not use District equipment to perform or solicit the performance of any activity that is prohibited by law;

b.      Users may not use the system to transmit or publish information that violates or infringes upon the rights of any other person, or information that is abusive, obscene, or sexually offensive;

c.       The District computer equipment shall not be used for commercial purposes by any user, or for advertisement or solicitation without prior written approval from the Superintendent;

d.      Except with prior authorization from a system administrator or the owner of the record in question, users may not access or attempt to access the records or files of other users, or of the District, nor delete, alter, or otherwise interfere with the integrity of computer-based information or resources;

e.       Users may not use the electronic mail facility to send unsolicited, bulk, chain, harassing, anonymous, or other messages which are an annoyance to the recipient or which may cause a degradation of system performance;

f.       Users may not use the network facility to access or bring into the school environment material which is inconsistent with the educational goals of the District, including but not limited to material which is defamatory, abusive, obscene, profane, sexually explicit, threatening, racially offensive, illegal, or which aids or advocates illegal activity other than non-violent civil disobedience;

g.      Uses of technology and technological equipment may be used for: Student records management, personnel records, financial/fiscal management, record maintenance and management, transportation management, and other areas as may be designed or designated by the Superintendent, in cooperation with the Board's Technology Committee. (Language from P-8300)

4510.4   District Web Page(s)

Any and all Web pages representing the District shall be carried and posted only on the District's server and shall be designed and published in accordance with rules promulgated by the Superintendent.

4510.5    Limiting Access

The administration may make use of technology, which attempts to block access by individual users to networked computers, data, or services that provide content, which, in the opinion of the administration, is not in keeping with the educational aims of the District pursuant to state statute.  The administration is encouraged to pursue such technology for the personal accounts of elementary school children where practical.

Complaints about content of networked information or access to blocked sites shall be handled in accord with the District's policy and procedures for complaints about library and instructional materials.

4510.6    Use of Computers in a School District Library

The Board, pursuant to state statute, requires when a school District library offers use of the Internet or a computer, computer program, computer network, or computer system to the public, that access to minors be restricted in the following manner:

Utilize a system or method that is designed to prevent a minor from viewing obscene matter or sexually explicit matter that is harmful to minors. To accomplish this, a library may use passwords and/or filters that restrict Internet access for those under 18 years of age. 

The Superintendent will develop rules concerning library Internet access in compliance with state law.

Approved:          December 11, 2002
LEGAL REF:    MCL 397.606, amend. June 7, 2000; (For an additional resource, the District is encouraged to go to the Michigan Technology Initiative Project website at http://www.technologyleaders.org/itec.htm  The Technology Leader’s Toolkit is extremely valuable to any school District.)

 

4520    FILTERING SOFTWARE (Cf. 4510)                                                            

The Superintendent shall be responsible for directing appropriate District technology staff, or technology consultant staff, to bring all computers used by children into full compliance with all federal requirements regarding Internet filtering software so as to assure that District discounts under the federal e-rate program are not jeopardized.           

Student Internet activities will be monitored by the District to ensure that students are not accessing inappropriate sites.  Each District computer with Internet access shall have a filtering device or software program that blocks access to visual depictions that are obscene, pornographic, inappropriate for students, or harmful to minors.

Approved:       December 11, 2002
LEGAL REF: H.R. 4577, December 2000 Omnibus Spending Bill; 47 U.S.C. Section 254(h)

         

4601  FACILITIES DEVELOPMENT GOALS                                                        

The Board shall provide the best facilities possible within financial resources available to meet the educational needs of the students in the District.  Such efforts shall not only encompass new construction and expansion when deemed necessary, but also renovation and remodeling of existing facilities to serve specific educational needs of specific groups of students.  It is also necessary, in declining enrollment periods, to determine how facilities may be used and/or the interim use of facilities not needed at a given time.

Decisions pertaining to the planning, construction, renovation and elimination of educational facilities shall be made only after sufficient attempts have been made to consider the viewpoints and needs of students, teachers, parents, guardians, taxpayers, and appropriate members of the administrative staff.

In determining facility needs and/or elimination of facilities, priority shall be given to plans that benefit the largest number of students in the District but consider important matters such as safety, equal opportunity for students enrolled and the economic implications to the District.

Approved:       December 11, 2002

 

4650    PLANNING – LONG RANGE (Cf. 2560)                                                        

The Board and the Superintendent shall, at all times, keep in mind the future building needs of the District and give due consideration to the acquisition of school sites well in advance of need.

Approved:       December 11, 2002

 

4700    RETIREMENT OF FACILITIES                                                                        

4700.1    Obsolescence Determination

The administration is responsible for assessing the use of school facilities and other resources to identify schools that might be discontinued as attendance centers for educational programs.  Once a school that can be closed is identified, an appropriate recommendation will be made to the Board for action.

Approved:       December 11, 2002

 

4710    DISPOSITION OF SURPLUS PROPERTY                                                      

The Board of Education requires the Superintendent  to review the property of the District periodically and to dispose of that material and equipment which is no longer useable in accordance with the terms of this policy.

4710.1       Instructional Material

The District shall review instructional materials (i.e. textbooks, library books, manuals, support materials, etc.) periodically to determine the relevance of such materials to the present world and current instructional programs. The following criteria will be used to review instructional materials for redistribution and possible disposal:

a.   Copyright date ten (10) or more years old;

b.   Contain concepts or content that do not support the current goals of the curriculum;

c.   Information that may not be current;

d.   Worn beyond salvage; and

e.   Inconsistency with the mission of the School District.

4710.2       Equipment

The District shall inspect the equipment used in the instructional program periodically to determine the condition and usability of such equipment in the current educational program. Should the equipment be deemed no longer serviceable or useable, the following criteria will be used to determine possible disposal:

a.   Repair parts for the equipment no longer readily available;

b.   Repair records indicate the equipment has no usable life remaining;

 

  1. Obsolete and/or no longer contributes to the educational program;

d.   Potential for sale at a school auction; and

e.   Creates a safety or environmental hazard.

            4710.3       Disposition

The Superintendent or designee is authorized to dispose of obsolete instructional and other property by selling it to the highest bidder, by donation to appropriate parties, or by proper waste removal. Disposal of surplus property purchased with Federal/State funds shall be disposed of in accordance with applicable Federal/State guidelines.

Approved:       December 11, 2002

 

4720    DISPOSITION OF REAL PROPERTY

The Board of Education believes that the efficient administration of the District requires the disposition of real property and goods no longer necessary for the maintenance of the educational program or the operation of the District.

The Board shall direct the periodic review of all District real property and authorize the disposition by sale, donation, or trade, of any real property not required for District purposes.

All written offers on real property under consideration for disposition shall be presented as an item on the agenda of a public Board meeting. A preliminary review of offers to purchase or lease shall include source of offer, date of offer and expiration date of offer.

Written offers shall be referred to the Board for review and recommendations.

All property considered for disposition (sale) may be subjected to a current, outside, professional appraisal prior to the solicitation of offers.

All property considered for lease or sale shall be reviewed by the Board prior to solicitation of offers. The solicitation of offers by the Board shall include an expiration date.

The Superintendent shall be the authorized agent of the Board to review all purchase or lease offers pertaining to sale or lease of property. The Board shall give final approval of all contracts.

In consideration of the best interest of the District, and of the residents and taxpayers, the Board reserves the right to reject all offers at its sole discretion, regardless of price and terms. Potential purchasers or lessees shall demonstrate financial capability to meet the terms and conditions of their purchase or lease offer.

Approved:       December 11, 2002

 

4750    NAMING NEW FACILITIES        

Whenever a new District facility is approved by the Board, immediate steps shall be taken to name the facility.

Approved:       December 11, 2002

 

4770    SELECTION OF AN ARCHITECT (Cf. 4890, 4910)                                       

The Board shall comply with current law for the selection of an architect for the District's building plans.

Contacts will be made by the Superintendent with qualified architectural firms requesting a submission of information concerning their firms if they wish to be considered.

Approved:       December 11, 2002

LEGAL REF: MCL 388.851-855a

 

4800  EDUCATIONAL SPECIFICATIONS

The Superintendent shall assume the responsibility of working with staff to determine educational specifications for all new or renovated construction.  These specifications shall be approved by the Board and then discussed in conferences with the architect.  Such specifications shall include:

a.   Information concerning the plan of the school organization and estimated enrollment in the proposed building;

b    A description of the proposed curriculum and the teaching methods and techniques to be employed;

c.   A schedule of space requirements, including the indications of relative locations of various spaces;

d.   A desired layout of special areas and the equipment needed for such areas;

      e.   An outline of mechanical features and special finishes desired;

f.    A description of standard codes and regulations (school District, city, county, and state) affecting the particular planning; and

g.   Any other details that may be needed or recommended relative to the specific project.

Approved:       December 11, 2002

 

4890    SUPERVISION OF CONSTRUCTION (Cf. 4770, 4910)                           

Supervision of construction projects shall be primarily the responsibility of the architect and the Superintendent, or a staff administrator assigned by the Superintendent as project director, who shall be responsible to follow closely the progress of the construction project.  The architect shall hold periodic, but not less than monthly, progress meetings during which the administrative representative and all contractors concerned should be present.  Progress reports shall be issued periodically by the architect and in sufficient quantities to supply each member of the Board.

Approved:       December 11, 2002

 

4900    FAIR EMPLOYMENT CLAUSE

It shall be the intent of the Board to award all contracts in excess of $15,000 to qualified contractors and subcontractors who do not discriminate against any employee or applicant for employment because of age, sex, race, color, religion, creed, age, physical handicap, ancestry, national origin, height, weight, or marital status.  Compliance with this policy shall be assured by contractual provisions.

Prior to awarding a bid or purchase order for construction, materials and services, a firm shall be in compliance with all state and federal laws, and verify same.  The Superintendent shall review and evaluate all such plans and his/her approval or disapproval shall be subject to review by the Board.  A bidder has five working days to appeal the decision of the Superintendent.

The above policy shall not apply to those contractors employing less than five persons.

Approved:       December 11, 2002

LEGAL REF: MCL 37.1101-1606 (Michigan Handicappers’ Civil Rights Act); 37.2101-2804 (Elliott-Larsen Civil Rights Act)

 

4910    AFFIDAVITS AND GUARANTEES (Cf. 4770, 4890)                                      

All contractors shall submit proof of their coverage of liability and workers compensation insurance as required by Michigan law to the business office.  All bids on construction projects shall stipulate that the contractor shall provide liability coverages, which total at least $1,000,000.00.

On occasion, and at the Board’s discretion, a contractor may be added to the school District's workers compensation insurance and/or liability insurance plan.

The general contractor shall provide a performance bond equal to at least 25 percent of the contract amount to protect the District from the failure of the contractor or contractors to perform the terms and conditions of the contract.

The architect shall assume the responsibility that all product guarantees, warranties, and workmanship guarantees for materials and performance of services are duly executed and that signed documents are delivered to the District.

Approved:       December 11, 2002

LEGAL REF: MCL 129.201-212 (Contractor’s Bond for Public Buildings or Works); 418.101, et seq. (Worker’s Disability Compensation Act)

 

4950    BOARD INSPECTION OF NEW OR REMODELED FACILITIES              

A building project shall be accepted by the Board only after all details are complete and the architect and project director have certified to the Board that the project has been completed, along with a written approval by the architect for occupancy certifying the approval of all state and local authorities where required.  The architect and representatives of the administrative staff shall complete a preliminary inspection, after which the Board shall inspect the building and give its formal approval and acceptance.

No new or renovated building or addition shall be occupied by students until so authorized by those state and local authorities where approvals for occupancy are required.

Final payments to contractors will be withheld until such a time as the requirements of this policy have been met.

Approved:       December 11, 2002

 

4970    PUBLIC DEDICATION OF NEW FACILITIES                                              

The Board may sponsor open houses or dedication programs for new facilities appropriate to the nature and type of the facility.

The Superintendent shall assume the responsibility for recommending to the Board appropriate dedication programs or activities.  The Superintendent shall work with the appropriate administrator, staff, students, and parents/guardians in planning such program or activity, once it has been approved.

Approved:       December 11, 2002

 

4975    DEDICATION PLAQUES                                                                                    

A dedication plaque shall be placed in each building.  Upon each plaque shall be placed the names of Board members who were holding office at the time the construction contracts were awarded, the name of the Superintendent, the architect, and the major contractors.

Approved:       December 11, 2002

 

5000 - Personnel

TABLE OF CONTENTS                 

5010                Goals and Objectives

5020                Equal Employment Opportunity (Cf. 5430, 5730)

5025                Multiracial Understanding

5030                Non-Discrimination and Complaint Procedure (Cf. 2450, 8015)

5035                Discriminatory Harassment of Employees or Applicants
                        5035.1 Notification

5040                Retaliation and Whistle Blowing (Cf. 5210)                                   

5140                Policies and Rules Development Involvement (Cf. 1510, 2750)

5160                Qualifications and Duties

5170                Recruitment
                        5170.1 Identity and Employment Status
                        5170.2 Non-Discrimination

5175                Criminal History and Background Checks
                         5175.1 Criminal History Checks
                         5175.2 Background Checks-Employment History
                         5175.3 Criminal Convictions

5180                Release of Confidential Information

5185                Social Security Number Confidentiality

5190                Staff Development Opportunities
                         5190.1 Professional Development
                         5190.2 Technology

5200                Staff Conduct
                        5200.1 Staff Appearances

5203                Use of Agency Equipment, Supplies, and Materials (Cf. 9250)

5205                Possessing, Transporting, or Transmitting Dangerous Weapons

5210                Staff Complaints   (Cf. 5030, 5040)

5220                Staff-Student Relations
                        5220.1 Threats to Students
                        5220.2 Student Supervision and Welfare

5230                Conflict of Interest   (Cf. 5695)

5235                Nepotism

5245                Political Activities

5300                Personnel Records
                                    5300.1 General Access to Personnel Files
                                    5300.2 Employee’s Access to His/Her File
                                    5300.3 Records Management

5330                Travel Expenses (Cf. 1168, 3600)

                                    5330.1 Mileage Reimbursement

5340                Staff Health and Safety (Cf. 5370)

5345                Staff Smoking and Tobacco Products

5350                Drug-Free Workplace

5357                Family and Medical Leave

5358                Bus Driver Alcohol and Drug Testing

5370                Communicable Diseases – Staff and Students (Cf. 5340, 8510)

5410                Professional Staff Contracts (Cf. 2400)

SN       Scope of category determined by actual agreements in forceSee Handbook.
                       5410.1 Compensation and Benefits

5430                Hiring (Cf. 5020, 5410)
                        5430.1 Teacher Selection
                        5430.2 Promotions

5480                Teacher Placement

5500                Teaching Staff Probation and Tenure 
                       5500.1 Tenure
                       5500.2 Administrative Tenure

5520                Evaluation (Cf. 2430)
                       5520.1 Availability of Evaluation Documents

5525                Master Teachers

5535                Teacher Discipline

5540                Suspension and/or Dismissal of Professional Staff

5560                Resignation of Professional Staff (Cf. 5850)

5640                Non-School Employment/Outside Activities of Staff
                       5640.1 Non-School Employment
                       5640.2 Outside Activities of Staff

5645                Consulting (Cf. 2200)

5685                Arrangement for Substitutes (Cf. 7840)

5695                Ethics (Cf. 5230)

SN          An information category since ethics are usually determined by a profession and not imposed upon it.

5710                Compensation Guides and Contracts

5725                Qualifications and Duties

SN          Job descriptions listed and coded job-by-job

5730                Recruitment   (Cf. 5170, 5020)

5740                Support Staff Positions

5750                Part-Time and Substitute Non-Certified Staff

5770                Non-Certified Staff Orientation

5780                Non-Certified Staff Probation

5790                Supervision

5800                Evaluation of Non-Certified Staff

5830                Suspension and Dismissal of Non-Certified Staff

                       5830.1 At-Will Employees

5850                Resignation of Non-Certified Staff

5860                Reduction of Non-Certified Staff

5870                Reduction and Recall of Teachers

5880                Fringe Benefits for Non-represented Staff
                       5880.1 Definitions
                       5880.2 Benefit Schedule

5930                Leaves and Absences

Appendix A              Examples of Sexual Harassment

 

5010        GOALS AND OBJECTIVES

The goals of the personnel policies set forth in this policy and rule section are to create the best possible educational climate for the students of the Agency.  To this end, these personnel policies are designed to prevent misunderstanding by Agency personnel about their duties and privileges.  In order to develop, further, a climate of trust and understanding, the Board seeks the involvement of all personnel in the development of policies affecting their positions.

Approved:       December 11, 2002

 

5020    EQUAL EMPLOYMENT OPPORTUNITY (Cf. 2400, 5410, 5430, 5730)

The Board shall be an equal opportunity employer.  The objective of the Board is to attract and retain individuals qualified and/or trainable for the positions in the system by virtue of job-related standards of education, training, experience, and personal qualifications.

The Superintendent is responsible for ensuring compliance and continued implementation of this policy.

Approved:       December 11, 2002

LEGAL REF: 42 USCA 2000e-8, 2000e-12; 44 USCA 3501 et seq.; 42 USCA 12117 (The Equal Employment Opportunities Act); 29 USCA §§627, 630 (Age Discrimination in Employment Act); 42 USCA §1981 et seq. (Civil Rights Act); 28 FCR §4241; 28 CFR §42.405 (Title VI of the Civil Rights Act); 42 USCA §2000e, et seq. (Title VII of the Civil Rights Act); 20 USCA §1681; 34 CFR §106.8; 24 CFR §106.9 (Title IX of the Education Amendments); MCL 37.1101-1607 (Michigan Handicappers’ Civil Rights Act); 37.2101-2804 (Elliott-Larsen Civil Rights Act); Michigan Constitution Article I, §2

 

5025        MULTIRACIAL UNDERSTANDING     

The Agency recognizes that racism is an instructional and societal problem and, therefore, shall strive to create and maintain an atmosphere of mutual understanding and respect among students, employees, and the public. This will be reflected through all its programs and practices that shall actively promote cultural awareness, inter-group relations, and the understanding of racial and ethnic groups within the Agency.

Approved:       December 11, 2002

 

5030    NON-DISCRIMINATION AND COMPLAINT PROCEDURE (Cf. 2450, 8015)

It is the policy of the Board of Education that the Agency will not discriminate against any person based on sex, race, color, national origin, religion, height, weight, marital status, handicap, age, or disability.  The Agency reaffirms its long-standing policy of compliance with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; Title IX of the Educational Amendments of 1972, 20 U.S.C. §§ 1681, et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; the Handicappers’ Civil Rights Act, MCL §§ 37.1101, et seq.; and the Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.

The administrator in charge of Special Education (or other appropriate administrator named by the Agency) is appointed the Civil Rights Coordinator regarding complaints of disability/handicap discrimination involving educational services, programs, and activities.  The Superintendent (or other appropriate administrator named by the Agency) is appointed the Civil Rights Coordinator regarding discrimination complaints made by students (grades Pre-K through 12)and/or their parent(s)/guardian(s), and involving sex, race, color, national origin, religion, height, weight, age, or marital status. The Superintendent (or other appropriate administrator named by the Agency) is appointed the Civil Rights Coordinator regarding all other complaints of discrimination.

Inquiries or complaints by students and/or their parents/guardians related to discrimination based on disability/handicap should be directed to:

The Administrator in Charge of Special Education
COOR Intermediate School District
11051 North Cut Road
PO Box 827
Roscommon, MI  48653-0827
(989) 275-9557

Inquiries or complaints made by students (grades Pre K through 12) and/or their parent(s)/guardian(s) related to discrimination based on sex, race, color, national origin, religion, height, weight, age, or marital status should be directed to:

The Superintendent of Schools
COOR Intermediate School District
11051 North Cut Road
PO Box 827
Roscommon, MI  48653-0827
(989) 275-9538

All other inquiries related to discrimination should be directed to:

Superintendent of Schools
COOR Intermediate School District
11051 North Cut Road
Roscommon, MI  48653-0827
(989) 275-9538

The Civil Rights Coordinators, as specified herein, are designated to receive and resolve complaints from any person who believes that he/she may have been discriminated against in violation of this policy. Any person who believes he/she has been discriminated against in violation of this policy should file a written complaint with the Civil Rights Coordinator within ten (10) calendar days of the alleged violation. The Civil Rights Coordinator will take, then, the following action:  First, cause an investigation of the complaint to be commenced. Second, arrange for a meeting to occur with the complainant, which may include School Agency staff who are knowledgeable of the facts and circumstances of the particular complaint or who have particular expertise that will assist in resolving the complaint. Third, complete the investigation of the complaint and provide, in writing, a reply to the complainant. If the Civil Rights Coordinator determines that a violation has occurred, he/she shall propose a fair resolution of the complaint and deliver the determination to the complainant and the Superintendent. In the event the complaint is against the Superintendent, a copy of the determination shall be delivered to the President of the Board of Education. The complainant may appeal the Civil Rights Coordinator’s determination to the Superintendent, or, in the case of a complaint against the Superintendent, to the President of the Board, by so notifying the Superintendent or Board President in writing within the (10) calendar days of the Civil Rights Coordinator’s determination. The Superintendent or Board President may conduct additional investigation of the facts and circumstances surrounding the complaint. The Board President may elect to secure the services of an outside party to investigate the facts and circumstances surrounding any complaint against the Superintendent. The Superintendent, or Board President in the case of a complaint against the Superintendent, shall affirm or reverse the Civil Rights Coordinator’s decision and, if warranted, implement the Civil Rights Coordinator’s proposed resolution or a modification thereof.  The Superintendent or Board President's decision shall be final.

If the complainant is not satisfied with the Civil Rights Coordinator’s written decision, he/she may appeal to the Office for Civil Rights, Department of Education, Washington, D.C. 20202.

Approved:       February 8, 2006
LEGAL REF:  Included in text

 

5035        DISCRIMINATION HARASSMENT OF EMPLOYEES OR APPLICANTS          

Discriminatory harassment of School Agency elected officials, employees, or applicants for employment by Board of Education Members, School Agency employees, vendors, contractors or other doing business with the School Agency, students, parents, guardians, invitees, volunteers or guests will not be tolerated.

Discriminatory harassment includes unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct relating to an individuals’ sex, race, color, national origin, age, religion, height, weight, marital status or handicap/disability when:

a.       Submission to such conduct or communication is made a term or condition, either explicitly or implicitly, to obtain employment;

b.      Submission to, or rejection of, such conduct or communication by an employee/applicant is used as a factor in decisions affecting such employee/applicant’s employment (including but not limited to compensation, promotion, or assignment of work); or

c.       Such conduct or communication has the purpose or effect of substantially interfering with an employee’s employment, or creating an intimidating, hostile, or offensive employment environment, or otherwise adversely affects an employee’s employment opportunities.

Any employee or applicant who believes that he or she has suffered harassment shall immediately report the incident(s) to:

Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road , PO Box 827
Roscommon, MI  48653-0827
(989) 275.9538

The School Agency guarantees that an employee, or applicant for employment, reporting an incident(s) of discriminatory harassment will not suffer any form of reprisal.

In determining whether the alleged conduct constitutes discrimination or harassment, the totality of the circumstances, the nature of the harassment and the context in which the alleged incident(s) occurred will be investigated.  The Superintendent has the responsibility of investigating complaints of discriminatory harassment of employees or applicants.  In cases where the alleged harassment involves a member of the Board of Education in their capacity with COOR I.S.D., the School Agency will appoint outside legal counsel to investigate the complaint.

The results of an investigation and any action taken thereon will be communicated to the complaining person.

In the event the complaint is against the Superintendent, the President of the Board shall be automatically designated as the recipient and investigator for such complaints.  The President of the Board may, at his/her sole discretion, elect to employ Agency legal counsel or other qualified, independent investigators to assist him/her in the investigation.

The School Agency considers discriminatory harassment on the basis of religion, race, color, national origin, age, sex, height, weight, marital status, handicap or disability to be a major offense, which will result in disciplinary action of the offender.  Disciplinary action against a School Agency employee may include termination of employment.  Disciplinary action against a student may include expulsion.  Disciplinary action against a Board of Education member may range from Board of Education public censure to removal of the Board Member from an officer position he/she may hold.

 

5035.1     Notification

Notice of this policy will be periodically circulated to all school buildings and departments within the Agency, and incorporated in teacher, student and parent/guardian handbooks.  All new hires of the Agency will be required to review and sign off on this policy and its related complaint procedure.

Training sessions on this policy and the prevention of sexual harassment shall be held for all Board members, administrators, teachers and employees of the Agency.  In addition, students will have available as part of their curriculum and instructional program, sessions on this policy and the prevention of student-to-student sexual harassment.  See Appendix A of this section for examples of sexual harassment.

Approved:       February 8, 2006, Amended March 9, 2016

LEGAL REF: MCL 37.2101 et seq., (Elliott-Larsen Civil Rights Act); 380.11a; 20 USCA §1681; 34 CFR §106.8; 34 CFR §106.9 (Title IX of the Education Amendments)

 

5040        RETALIATION AND WHISTLE-BLOWING (Cf. 5210)

Employees are encouraged to report suspected illegal activity to appropriate School Agency administrators, or the Board of Education.  The Board of Education will not tolerate any form of reprisal, retaliation or discrimination against:

a.       Any employee, or applicant for employment, because he/she opposed any practice that he/she reasonably believed to be made unlawful by federal or state laws prohibiting employment discrimination on the basis of sex, race, color, national origin, age, religion, height, weight, marital status, handicap or disability;

b.      Any employee, or applicant for employment, because he/she filed a charge, testified, assisted or participated, in any manner, in an investigation, proceeding or hearing under federal or state laws prohibiting employment discrimination on the basis of sex, race, color, national origin, age, religion, height, weight, marital status, handicap or disability or because he/she reported a suspected violation of such laws according to this policy; or,

c.       Any employee or applicant because he/she reported, or was about to report, a suspected violation of any federal, state or local law or regulation to a public body (unless the employee knew that the report was false) or because he/she was requested by a public body to participate in an investigation, hearing or inquiry held by that public body or a court.

An employee or applicant for employment who believes that he/she has suffered reprisal, retaliation or discrimination in violation of this policy shall report the incident(s) to the Administrator in Charge of Personnel and Employee Relations.  The Board of Education guarantees that no employee or applicant for employment who makes such a report will suffer any form of reprisal, retaliation or discrimination for making the report.

The Board of Education considers violations of this policy to be a major offense that will result in disciplinary action against the offender, regardless of the offender’s position within the School Agency.

Approved:       December 11, 2002

LEGAL REF: MCL 15.361 - 369, “The Whistleblowers' Protection Act.”

 

5140 POLICIES AND RULES DEVELOPMENT INVOLVEMENT (Cf. 1510, 2750)

In the development of personnel policies, rules and regulations, which are not mandatory subjects of negotiations under the Public Employee Relations Act, the Board shall, to the fullest extent possible, utilize and involve the employees of the Agency with respect to their ideas, comments and criticism.

Approved:       December 11, 2002

 

5160    QUALIFICATIONS AND DUTIES

A job description for each classification of employees shall be developed by the Superintendent.  Such job description shall be on file in the central office and not incorporated within the Board policy handbook.

Approved:       December 11, 2002

 

5165    CREATING A POSITION                                               

The Board recognizes the need to establish positions which, when filled by competent, qualified professional and support staff members, will assist the agency in achieving the educational goals set by the Board. The agency employs only U.S. citizens and others lawfully authorized to work in the United States.

Upon the recommendation of the Superintendent, the personnel office shall verify all new employees' and substitutes' right to work in the United States according to the Federal Immigration Reform and Control Act of 1986.

The Board reserves the right to:

a.   Create new positions;
b.   Provide each with a job description clearly descriptive of the duties for which the position was created;
c.   Provide each with a title that conforms with their appropriate certification, licensure, or training insofar as possible;
d.   Specify the number of persons to be employed with each professional or non-professional job category; and
e.   Set the initial salary for a new position not currently covered by a valid salary schedule.

In the exercise of its authority to create new positions, the Board shall give primary consideration to the special needs of the community and the operational services of the agency.

The Board shall, upon the recommendation of the Superintendent, consider the advisability of creating a new position or increasing the number of professional or non-professional support staff members in an existing position.

Approved:       December 11, 2002

 

5170    RECRUITMENT                                                                                                

The Superintendent shall have the authority to establish a procedure for the recruitment of well-qualified personnel to staff the schools.  The Superintendent may request Program Supervisors or other staff members to assist in this effort.

 

5170.1     Identity and Employment Status

All potential employees of the Agency shall verify their identity and employment status to the Superintendent.

The Superintendent shall maintain a file on all of the Agency's employees hired after November 6, 1986, proving that each employee has verified his or her identity, employment status, U.S. citizenship, or legal alien status to the Superintendent’s satisfaction.  Evidence to be used to verify identity, employment status, U.S. citizenship, or legal alien status should include at least two of the following documents, one of which contains a current photo of the employee:  U.S. birth certificate, social security card, and a current driver’s license; a state or military identification card; or one of the following:  U.S. passport, certificate of U.S. citizenship, certificate of naturalization, unexpired foreign passport, or resident alien card.

5170.2          Non-Discrimination

The Board shall not discriminate in its policies and practices with respect to compensation, terms or conditions of employment because of such individual’s race, color, religion, sex, national origin, height, weight, age, marital status, political belief, disability, or handicap which does not impair an individual’s ability to perform adequately in that individual’s particular position or activity.

The Superintendent shall have in place all appropriate procedures relative to the Americans with Disabilities Act.  This statement of non-discrimination shall be published and disseminated to all students, parents, guardians, employees, applicants and the general public in a manner determined by the Superintendent.

Approved:       December 11, 2002

LEGAL REF: 42 USCA §1981 et seq. (Civil Rights Act); 42 USCA 2000e-8, 2000e-12; 44 USCA 3501 et seq.; 42 USCA 12117 (The Equal Employment Opportunities Act); 42 USCA §2000e, et seq. (Title VII of the Civil Rights Act);  20 USCA §1681; 34 CFR § 106.8; 34 CFR §106.9 (Title IX of the Education Amendments); 42 USCA 12116 (The Americans with Disabilities Act); MCL 37.1101-1607 (Michigan Handicappers’ Civil Rights Act); 37.2101-2804 (Elliott-Larsen Civil Rights Act)

 

5175    CRIMINAL HISTORY AND BACKGROUND CHECKS                               

5175.1     Criminal History Checks

Upon an offer of initial employment by the Board or upon learning that an individual has been assigned to regularly and continuously work under contract in any of the District’s schools, the individual shall have undergone both a criminal history and records check performed by the State Police and FBI. The results shall have been received before the individual is employed unless, under the guidelines in current law, the person may be employed prior to the results being received.

No later than July 1, 2008, the Board shall have requested both a criminal history and records check through the State Police and the FBI for all individuals, as of January 1, 2006, employed by the District or assigned to regularly and continuously work under contract in any of the District’s schools.

Only those persons who have been offered a position or contract by the Board and/or Superintendent must undergo a criminal history and records check, not all applicants.

No individual shall be employed, in any capacity, who has been convicted of a listed offense under the Michigan Sex Offenders Registration Act. An individual shall not be employed, in any capacity, who has been convicted of a felony, unless the Superintendent and the Board specifically approve the work assignment in writing.

If the District obtains notice from an authoritative source that an individual has been convicted of a listed offense, the individual shall not be employed, in any capacity, or allowed to regularly and continuously work under contract in any of the District’s schools.

If the District is notified or learns that a teacher employed with the District has been convicted of a crime listed in MCL 380.1535a(1)-(2), the Superintendent or Board President shall notify the Superintendent of Public Instruction within 15 days after learning of the conviction.

5175.2     Background   Checks    -   Employment   History   -   Unprofessional Conduct        

Upon an offer of initial employment by the Board, all persons shall have undergone an unprofessional conduct background check.  A staff person may be hired prior to the results of the unprofessional conduct background check following the guidelines in current law.

The Superintendent will promulgate appropriate administrative rules regarding the procedures to be followed in obtaining criminal history and background checks.

Approved:       September 13, 2006

LEGAL REF: MCL 380.1230a; 380.1539a

5175.3 Criminal Convictions

Sex Offense Criminals

An employee who has been convicted of a sex offense, the type of which would be included on the sex offender’s registry, will be terminated and not be allowed employment with the district.

Employee Self Reporting

Employees are required by law to self-report to the Superintendent and the Michigan Department of Education when she/he has been arraigned/charged with certain identified crimes. This is required within three business days of arraignment or she/he is guilty of committing another crime and shall be subject to termination.

Employees Convicted of a Felony

Employees committing a sex offense will be terminated. Employees guilty of other felonies will have their situation reviewed by the Superintendent. The Superintendent will recommend board action for termination or continued employment.

Employees Guilty of Misdemeanor

The Superintendent shall review the employee’s situation and will recommend board action only if appropriate for termination.

Approved:  MASB Rec. and Optional
LEGAL REF:  MCL 380.1230; 380.1230a; 380.1230b; 380.1230c; 380.1535a(9)
Approved:  September 13, 2006

 

5180    UNAUTHORIZED RELEASE OF INFORMATION                                                                Employees of the Agency may have ongoing opportunities to access confidential information or records that are only available to the general public on a limited review basis.  Much of the information processed by Agency employees is confidential, and law governs its release; for example, driver record and vehicle registration information, confidential student records, criminal history background check information, information obtained pursuant to Family Independence Agency intervention, and professional misconduct background checks.            

It is the policy of the Board that employees are prohibited from divulging information contained in the records and files of the Agency, except to other, authorized, employees who may need such information in connection with their duties and to authorized persons in accordance with law, Agency policies, and administrative rules.           

If an employee is approached to provide information inappropriately, the employee must refuse to release the requested information unless authorized by his/her supervisor or otherwise required to release the information under law or court order.  In all cases, the employee’s immediate supervisor shall be informed, immediately, of any requests.           

Any employee who inappropriately releases information, or uses confidential information obtained in the course of his/her employment with the Agency for personal reasons or private gain, will be disciplined in accordance with Board policies, collective bargaining agreements, and Agency procedures.  Disciplinary action may include severe penalties, up to, and including, discharge.

The Agency shall apply the requirements set forth in this policy, equally, to any data processing Subcontractor employed.  Data processing Subcontractors shall, as a condition of their contractual agreement with the Agency, be required to adopt this, or a similar policy, regarding their own employees.

The Superintendent shall promulgate appropriate administrative rules to help assure the confidentiality of records and, particularly, those records obtained through electronic means.

Approved:       December 11, 2002

LEGAL REF: Federal Driver Privacy Protection Act of 1994 (18 USC 2721 et seq.); MCL 257.208c - 208d; MCL 257.903

 

5185    SOCIAL SECURITY NUMBER CONFIDENTIALITY (Cf. 5180)

Pursuant to both state and federal law, it is the policy of this School District to protect the confidentiality of social security numbers. No person shall knowingly disclose, transfer, or unlawfully use the social security number of any employee, student, or other individual.

The Superintendent shall establish rules and regulations to implement this policy. The Superintendent shall ensure that:

1.The confidentiality of social security numbers is maintained to the extent practicable;

2.The unlawful disclosure of social security numbers is prohibited.

3.Access to information or documents containing social security numbers is limited; and

4.Documents containing social security numbers are disposed of properly.

This policy and its rules shall be published in the appropriate handbooks, manuals, and other similar documents. The published document(s) may also be made available electronically.

Persons who violate this policy, or the rules that implement it, may be subject to disciplinary action up to and including suspension or expulsion for students and termination for employees.

Approved:       February 8, 2006
LEGAL REF: MCL 445.81 ET et seq.; 18 USC 1028; 5 USC 552A (The Privacy Act of 1974)

 

5190    STAFF DEVELOPMENT OPPORTUNITIES           

The Board believes that all members of the professional staff should continue to grow professionally. To provide opportunities for such growth, the members of the teaching staff, the administration, and the Board will work cooperatively to promote and establish programs and activities which assist the professional in meeting the requirements of this policy. The essential purpose of the professional growth program is to offer increasingly superior educational opportunities to the youth of the school community by providing encouragement and incentive for upgrading the qualifications of the present staff, and by providing higher professional standards which will attract outstanding new professionals to the system.

5190.1     Professional Development   

The Board recognizes its particular responsibility to provide opportunity for the continual professional growth of its professional staff. Professional development is defined as a planned and organized effort to provide staff with the knowledge and skills necessary to facilitate improved student learning and performance.

Professional development activities may include the following:

a.   Professional Developmental Advisory Council;
b.   Professional library;
c.   In-service workshops;
d.   On‑site, university courses;
e.   Conferences and conventions;
f.    Consultants; and
g.   School and industry visitations.

Individual participation and expense allowance for various activities shall be in conformance with administrative regulations. Attendance at overnight conferences and conventions requires prior approval of the Superintendent or Designee. 

Approved:  May 11, 2005

 

5190.2     Technology

The Board requires that any staff member who uses a computer or an advanced piece of technological hardware or software be provided in-service training in its utilization.  The Board shall appropriate funds to this end.

Approved:       May 11, 2005
LEGAL REF:            MCL 380.1254; 380.1525; 380.1526; 388.1695

 

5200    STAFF CONDUCT

All staff members have the responsibility to make themselves familiar with, and abide by, the laws of the state of Michigan as they affect their work, the policies of the Board, and the administrative regulations designed to implement them.  All staff members shall be expected to carry out their assigned duties, support and enforce Board policies and administrative regulations, submit required reports, protect Agency property, oversight of students and contribute to the education and development of the Agency's students.

The Superintendent and Program Supervisors shall assume the major responsibility for interpreting this policy.           

5200.1     Staff Appearance           

Staff dress and grooming must not disrupt the educational process, interfere with the maintenance of a positive teaching/learning climate, or compromise reasonable standards of health, safety and decency.

Approved:       December 11, 2002

 

5203    USE OF AGENCY EQUIPMENT, SUPPLIES AND MATERIALS (Cf. 9250)    

Permission must be gained from the appropriate Program Supervisor or immediate supervisor before any Agency equipment, supplies or materials may be removed from Agency grounds.

The Program Supervisor or immediate supervisor may authorize staff members to utilize Agency-owned equipment, supplies and materials to develop software and associated documents outside of their work assignment, provided the development of the software is in the best interests of the Agency.  Staff using Agency equipment, supplies, materials and software shall be in compliance with all copyright laws.  Staff members authorized to use Agency equipment assigned to them for use off school grounds (such as, but not limited to, laptop computers, cellular telephones, printers or the like) shall assume responsibility for said equipment.  Unless specifically authorized otherwise, all such equipment issued to teachers or administrators shall be returned to the Agency at the end of their annual work year.           

In no case shall employees be authorized to borrow, remove or utilize Agency equipment, materials or supplies in connection with any outside employment or any other personal interest.  Violations of this policy will result in disciplinary action up to and including discharge and/or the filing of criminal charges.[1]

Recognized bargaining units may use Agency equipment as provided for in the current negotiated master contract.

Approved:       December 11, 2002
LEGAL REF: MCL 19.141; MCL 750.362

 

5205    POSSESSING, TRANSPORTING OR TRANSMITTING DANGEROUS WEAPONS

No person shall possess, transport or transmit a dangerous weapon on School Agency property, property used by the School Agency for a school-related purpose, or in a motor vehicle used for a School Agency-related purpose unless: 

a.   Prior permission has been granted by the Superintendent; or

b.   The person in an on-duty law enforcement officer or, if off duty, the officer is otherwise required by the law enforcement agency to carry a weapon.

A dangerous weapon, within the meaning of this Policy, shall include, by way of description, such things as a firearm, knife, black jack, baton, iron bar, brass knuckles, martial arts devices and incendiary and/or explosive devices.  A person who violates this policy will be reported to law enforcement authorities.  Employees who violate this policy will be severely disciplined, up to and including discharge.

The Board policy prohibiting students from possessing dangerous weapons is contained in the Student Code of Conduct.

Approved:       December 11, 2002

 

5210    STAFF COMPLAINTS (Cf. 5030, 5040)                                                            

The Board recognizes the need to provide for the orderly resolution of disagreements or complaints arising out of alleged misapplication of a Board policy.  Such disagreements or complaints should be resolved at the lowest possible administrative level.  The Superintendent shall assure the procedures may be utilized without fear of reprisal.

The procedure established for resolution of grievances in the master contracts negotiated with recognized employee organizations shall apply only to grievances as defined by the particular agreement.

This policy covers any item not covered by a negotiated master contract or subject to negotiations under the Public Employee Relations Act and does not apply to any complaints based upon alleged discriminatory practices.

Approved:       December 11, 2002

 

5220    STAFF-STUDENT RELATIONS        

All Agency employees are expected to maintain relationships with students that are conducive to an effective educational environment.  All Agency employees are responsible for the regulation of student conduct.

5220.1   Threats to Students

Any Agency employee who threatens to inflict, inflicts, or causes to be inflicted, deliberate physical pain by any means to any student, may be disciplined according to provisions which may be found in the current negotiated master contract or as prescribed by the Board.           

5220.2   Student Supervision and Welfare                                                           

Teachers, because of their proximity to students, are frequently confronted with situations which, if handled incorrectly, could result in liability to the agency and personal liability to the professional staff members. It is the intent of the Board to direct the preparation of guidelines which would minimize that possibility.

It is the responsibility of the Superintendent to prepare regulations to insure maintenance of the following standards:

a.   Each teacher must maintain a standard of care for supervision, control and protection of students commensurate with assigned duties and responsibilities;

b.   A teacher should not voluntarily assume responsibility for duties he/she cannot reasonably perform. Such assumption carries the same responsibilities as assigned duties;

c.   A teacher must provide proper instruction in the safety matters presented in assigned curriculum guides;

d.   Each teacher must immediately report to the Program Supervisor; an accident or a safety hazard he/she detects;

      e.   A teacher must not send students on any personal errands;

f.    A teacher must not transport students in a personal vehicle without the approval of the Program Supervisor; and

g.   A student shall not be required to perform work or services that may be detrimental to his/her health.

Pursuant to the laws of the state, each teacher must report to the proper authorities, immediately, any sign of suspected child abuse or drug abuse.

Employees found to be in violation of this policy by the Board may be subject to: 

a.       Letter of reprimand; or

b.      Probation, suspension, and/or termination of employment.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1312; 722.621 et seq.

 

5230    CONFLICT OF INTEREST

Preamble

ISD board members and administrators shall perform their duties in a manner free from conflict of interest to assure the proper performance of school business as well as to earn and keep public confidence.

No ISD board member or administrator shall engage in or have financial interest in any activity that conflicts or raises a reasonable question of conflict with his or her duties and responsibilities.

The ISD board shall direct the administration to draft additional guidelines to conform to the intent of this policy.

Substantial Conflict of Interest

If an ISD board member or administrator has a substantial conflict of interest in a proposed contract for services, supplies or equipment, the board shall not enter into that contract. A “substantial conflict of interest” means “. . .a conflict of interest on the part of an intermediate school board member or intermediate school district administrator in respect to a contract with the intermediate school district that is of such substance as to induce action on his or her part to promote the contract for his or her own personal benefit.

An ISD board member or administrator is prohibited from entering into a contract if the member or administrator has a substantial conflict of interest. Excluded from substantial conflict of interest are situations as descried in section 380.634(5) of the Revised School Code.

Conflict of Interest Disclosure

An ISD board member, administrator or employee involved in the contracting process who is employed by or under contract with a business enterprise with which the ISD is considering entering into a contract, or knows that he or she has a family member who has an ownership interest or is employed by that business enterprise, the board member, administrator, or employee is required to disclose this information to the ISD board at a public meeting before the ISD board enters into the contract. The ISD board is required to vote at the public meeting on whether or not it considers the relationship to be a conflict of interest. A “family member” means “. . . a person’s spouse or spouse’s sibling or child; a person’s sibling or sibling’s spouse or child; a person’s child or child’s spouse; or a person’s parent or parent’s spouse, and includes these relationships as created by adoption or marriage.” Determination of the existence of a conflict of interest does not prohibit the board from entering into the contract.

Contracts of Public Servants with Public Entities Act

An ISD board member and administrator shall comply with the requirements of the Contracts of Public Servants with Public Entities Act (1968 PA 317, MCL 15.321-15.330).

Approved:       February 8, 2006
LEGAL REF: MCL 15.321 – 323

 

5235    NEPOTISM           

The Board shall not employ any teacher or other employee over 18 years of age, if such person is a member of the immediate family of the Superintendent or any member of the Board, except that the spouse of the Superintendent or a Board member may not be denied employment for the sole reason of marital status.  Members of the immediate family of the Superintendent or a Board member, who are under 18 years of age, may not be denied employment solely on the basis of their familial status.

No Agency employee shall be placed in a position in which he/she would be in a direct supervisory relationship with a member of his/her immediate family.

Members of the immediate family shall be defined as father, mother, brother, sister, son, daughter, son-in-law, daughter-in-law, sister-in-law, or brother-in-law and, for purposes of supervision, husband and wife. (At the option of the Board, other relatives may be added such as:  Aunt, uncle, cousin, nephew, niece, or "relatives living in the same household other than spouse.")

Approved:       December 11, 2002
LEGAL REF: MCL 37.2102

MASB Note:  Refusal to hire a candidate on the sole basis of marital status COULD invite a challenge under the Elliott-Larsen Civil Rights Act (MCL 37.2102) which prohibits discrimination in hiring on the basis of marital status.   HOWEVER, the Agency would be well within its rights to insist that a husband/wife not be in a supervisory capacity over one another.  Prior to the age of 18, members of the "immediate family" cannot be denied employment solely on the basis of their "familial" status.

5245    POLITICAL ACTIVITIES

Staff members who intend to become candidates for political office are asked to notify the Superintendent within five days of the date on which the declaration of candidacy is filed to discuss the compatibility of the office regarding continued employment with the Agency.

Approved:       December 11, 2002
LEGAL REF: MCL 15.401-407

 

5300    PERSONNEL RECORDS                                                                                     

One official personnel file shall be maintained by the Agency for each employee.  Personnel files kept by the Agency concerning employees shall be kept in a secured location and under the custodianship of the appropriate Agency or building supervisor.  Complete personnel files of employees who have left the Agency shall be similarly kept, but in an inactive file, for not less than seven years.  A permanent record of the employee's years of work, assignments and salary/wage paid shall be kept in perpetuity.

The personnel file shall include the following sections: A. Employment Section. The employment section shall include the following: Pre-employment correspondence, application, university placement credentials, transcripts, certificate, request to employ, employment contract, and personal data sheet. B. Evaluation Section. The evaluation section shall include all complaints against and commendations of an employee, written reprimands and suggestions for corrections and improvements and administrative evaluations. No complaint, commendation, suggestion, or evaluation may be placed in a personnel file unless the employee has had the opportunity to review the material.

5300.1     General Access to Personnel Files

Access to an employee's personnel file may be given to the following persons without the consent of the employee: the Superintendent and administrators specifically designated by the Superintendent or a Board member if it relates to his/her duties or responsibilities as a Board member.

No other person may have access to an employee's personnel file except under the following circumstances:

a.   When an employee gives written consent to the release of his/her records. The written consent must specify the records to be released and to whom they are to be released;

b.   When subpoenaed or under court order; and

c.   When required under state law.

 

5300.2     Employee's Access to His/Her File

An employee may have access to his/her personnel file at all reasonable times, i.e., during regular office hours. The Superintendent will be given notice prior to such review and must be present during such review. The right to access includes the right to make written objections to any information contained in the file.

It also includes the right to add pertinent documents to the file.

 

5300.3     Records Management

The Superintendent shall have the overall responsibility for maintaining and preserving the confidentiality of the personnel files. The Superintendent may designate an administrator in charge of personnel to carry out this responsibility. The Superintendent and/or the administrator in charge of personnel have the responsibility for granting or denying access to records on the basis of these responsibilities.

Approved:       December 11, 2002
LEGAL REF: MCL 15.231 et seq.; 423.501-512

 

5330    TRAVEL EXPENSES (Cf. 1168, 3600)    

The Board shall provide reimbursement for expenses incurred in travel related to the performance and duties of the Agency's employees when approved in advance by the Superintendent.

                  5330.1     Mileage Reimbursement                                                                          

Agency employees, who in the performance of their regular duties, are required to drive their personal automobiles shall receive an allowance in accordance with the employee handbook or master agreement.

Approved:       December 11, 2002

 

5340    STAFF HEALTH AND SAFETY (Cf. 5370)                                                       

The Board shall attempt to ensure staff health, safety, and protection during working hours.

The Board shall comply with the provisions of the federal and Michigan Occupational Safety and Health Act as they apply regarding the employee’s right to know of hazardous conditions or materials.  The Superintendent shall develop appropriate procedures for informing staff.

Provisions relating to this policy may be found in a current copy of the negotiated master contract.

Approved:       December 11, 2002
LEGAL REF: Michigan Constitution Article VIII, §3; MCL 408.1001-1094 (Michigan Occupational Safety and Health Act)

 

5345    STAFF SMOKING AND TOBACCO PRODUCTS     

Agency employees shall not smoke or use tobacco products in any building or on school grounds at any time.

Agency employees shall not smoke or use tobacco products at any time when they are involved with students or when supervising student activities off school property.

Approved:       December 11, 2002
LEGAL REF: MCL 750.473

 

5350    DRUG-FREE WORKPLACE                                                                             

The Board is concerned with the well‑being of its employees, the need to maintain employee productivity and the successful accomplishment of its mandate to provide education to the students of the agency. The Board recognizes that its employees serve as role models to students. Substance abuse by employees constitutes a grave threat to their physical and mental well‑being, significantly impedes their work objectives and job performance, and is a detriment to their effectiveness as a positive role model. Accordingly, the Board shall provide a drug‑free workplace and prohibit the unlawful possession, use, distribution or being under the influence of illicit drugs and alcohol by all employees on school premises or as part of any school business, activity or function pursuant to law.

5350.1     Standards of Conduct

The unlawful possession, use (including, but not limited to application, injection, inhalation or ingestion), distribution or being under the influence of illicit substances by an employee while on school premises, performing school business or as part of any school activity or function is strictly prohibited. Compliance with the standards of conduct in this policy is mandatory and shall not be construed to be voluntary.

5350.2     Disciplinary Sanctions

Disciplinary sanctions, up to and including termination of employment, will be imposed on employees who violate the above standards of conduct. It is the intention of the agency to impose disciplinary sanctions in a consistent manner. An employee who violates the terms of this policy may be non‑renewed or his/her employment may be suspended, terminated or subject to other forms of corrective discipline. An employee who violates the standards of conduct will also be reported to law enforcement officials, where appropriate. This enumeration of possible sanctions shall not be construed as limiting the Board's complete discretion to impose the sanction it deems appropriate or to require a particular sanction to be imposed.

At the discretion of the Board, an employee who violates the terms of this policy shall satisfactorily participate in a drug abuse assistance or rehabilitation program approved by the Board. If the employee fails to satisfactorily participate in such a program, the employee shall be non‑renewed or his/her employment may be suspended, terminated or subject to other forms of corrective discipline.

The Board recognizes that substance abuse in the form of alcoholism or chronic drug abuse may be characterized as an illness. Accordingly, an employee who violates standards of conduct may be eligible for an appropriate counseling, rehabilitation and/or re‑entry program under the following, criteria:

a.         The employee's conduct is not episodic, but rather represents an addictive behavior;
b.         There is a reasonable expectation of recovery; and
c.         The employee's participation is voluntary.

Disciplinary sanctions against employees, including non‑renewal, suspension and termination of employment shall be in accordance with the prescribed procedural and substantive requirements of administrative regulations and procedures, any applicable collective bargaining agreement or individual contract, and applicable statutes.

 

5350.3     Employee Assistance Program

The Board believes that early recognition and treatment of illegal drug use, controlled substance abuse, or alcohol abuse is important for successful rehabilitation, return to productive work, and reduced personal, family and social disruption.

The Board recognizes alcoholism and drug abuse as treatable illnesses. When such illnesses impair the performance of Agency employees, the Board recognizes the responsibility to assist in the treatment of those illnesses.

An employee having an illness or other problem relating to the use of alcohol or other drugs will receive the same careful consideration and offer of assistance that is presently extended to employees having any other illness.

The responsibility to correct unsatisfactory job performance or behavior resulting from a suspected health problem rests with the employee. Failure to do so, for whatever reason, will result in appropriate corrective or disciplinary action as determined by the Superintendent or the Board.

No Agency employee will have his/her job security or promotion opportunities jeopardized by his/her request for counseling or referral assistance.

Medical records of professional staff members with alcohol or other drug abuse problems will be preserved with the same degree of confidence as all other medical records.

Agency employees who suspect they may have an alcoholism or other drug, abuse problem are encouraged to seek counseling and information on a confidential basis by contracting resources available for such service.

This policy applies equally to all Agency employees.

This policy shall be published annually in the Agency's faculty and staff handbooks.

Approved:       December 11, 2002
LEGAL REF: 49 CFR 382.601 (Anti-Substance Abuse Act)

 

5357    FAMILY AND MEDICAL LEAVE                                                                    

The Board shall comply with the 1993 Family and Medical Leave Act as amended.

Employees with at least one full year of service and at least 1,250 hours of work in the last 12 months are entitled to unpaid leave of up to 12 weeks in any one-year period for the birth/adoption of a child or for serious personal or family health reasons. A qualified employee who is the spouse, son, daughter, parent, or next of kin to a member of the Armed Forces, including a member of the national Guard or Reserves who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list of r a serious injury or illness, may also take up to 26 weeks of leave to care for that member of the Armed Forces. A qualified employee may take FMLA leave of up to 12 weeks in response to a covered family member’s “qualifying exigency,” that arises out of a call to active duty service in support of a contingency operations.

Leaves may be continuous or intermittent with the agreement of the employee and the Superintendent.  Benefits shall continue during the leave upon payment of appropriate contributions.

An FMLA leave is limited to 12 or 26 weeks in any 12-month period. The 12-month period will be measured on a “rolling” 12-month basis, from the employee’s last use of FMLA leave.

Upon conclusion of the leave, the employee shall be returned to the same position or an equivalent position.  If the employee does not return as scheduled, termination from the position may result.

The Superintendent shall enact rules to implement this policy and reserve all rights to require proper documentation of all leaves under the Act and this policy.

The Superintendent shall use and incorporate the definitions from the FMLA statues and regulations, post appropriate notices for employees, make forms available as needed, and keep the FMLA notices and forms up to date.

Approved:       April 11, 2012
LEGAL REF: 29 USCA 2601 et. seq.; 29 CFR 825.200 (Family and Medical Leave Act of 1993) See also www.dol.gov/esa/whd/fmla

                                                                                                                                        

5358    BUS DRIVER ALCOHOL AND DRUG TESTING

The Superintendent shall be responsible for implementing an alcohol and drug-testing program for school bus drivers.  The Board may enter into partnership agreements with other Agencies to comply with federal law.

The purposes of the testing program are to help prevent accidents and injuries resulting from the misuse of alcohol and controlled substances by a bus driver and to comply with federal law.

Bus drivers are prohibited from any alcohol use, which could affect on-the-job performance.  Such use includes:  use of alcohol on the job; alcohol use during the four hours before driving; having prohibited concentrations of alcohol in his/her system; and alcohol use during eight hours following an accident.

Bus drivers shall not report for duty or remain on duty which requires the performance of safety-sensitive functions when the driver uses any controlled substances except when such use is pursuant to the instructions of a physician who has advised the driver that the controlled substance does not adversely affect his/her ability to safely operate a motor vehicle.

Such alcohol and drug testing shall be performed on drivers for:  pre-employment (drugs only), pre-duty, reasonable suspicion, random, post-accident, return-to-duty, and follow-up alcohol and drug testing pursuant to procedures set out in the federal regulations.

An employee covered by the federal regulations may not refuse to take a required test.

Approved:       December 11, 2002
LEGAL REF: 49 CFR §40.1 (Omnibus Transportation Employee Testing Act)

 

5370    COMMUNICABLE DISEASES – STAFF AND STUDENTS (Cf. 8510)        

In order to minimize the spread of contagious diseases among students and staff, the Agency will cooperate, fully, with the Clinton County Health Department to enforce adherence to the Michigan Health Code for the prevention, control, and containment of communicable diseases.

A decision to close schools due to communicable disease outbreaks shall be made by the Superintendent, or designee, in consultation with the Clinton County Health Department medical staff and/or for review to the review team.

A student with or carrying a communicable and/or chronic infectious disease has all rights, privileges, and services provided by law and the Agency’s policies.1

Approved:       December 11, 2002
LEGAL REF: MCL 333.5111; 333.5131; Family Educational Rights and Privacy Act of 1974, MDE Bulletin, September 23, 1999

 

1 A student with a contagious disease is probably a “handicapped individual” under Section 504 of the Rehabilitation Act (29 U.S.C. § 794(a).  See Thomas v Atascadero Unified School Agency, 662 F. Supp.376 (C.D. Cal 1986) (a child with Aids was a “handicapped person” under Section 504.

   Students with contagious diseases may also qualify for special education under the Individuals With Disabilities Education Act (20. U.S.C. § 1400 et seq.)

   Decisions to place a student in a class outside regular classes due to infectious disease must be based on medical evaluations indicating a need to protect the health and safety of others.  Community High School Agency 155 v Denz, 463 N.E.2nd 998 (2nd Dist. 1984).

   Cases involving contagious diseases are highly fact-specific.  Generally, the appropriate treatment of a student depends on the severity of the disease and the risk of infecting others, but in all cases, legal counsel should be consulted.

 

5410    PROFESSIONAL STAFF CONTRACTS (Cf. 2400)                                         

The employment of teachers shall be secured through written contracts according to their status as a probationary or tenured teacher.

The Superintendent is authorized to sign teacher contracts on behalf of the Board.  All provisions of individual contracts shall be in compliance with the negotiated master agreement.

 

5410.1     Compensation and Benefits (Cf. 2400)

Provisions of this section are generally covered in the negotiated master agreement and/or staff contract.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1224; 380.1231

 

5430    HIRING (Cf. 5020, 5410)                                                                                        

The Board has the legal responsibility of approving the staffing levels for all categories of Agency personnel.  In addition, they are responsible for the formal approval of all teacher and administrative contracts. 

5430.1     Staff Selection

Once the Board through the budget adoption process has approved staffing levels, the Board delegates to the Superintendent the authority to recruit, screen, select, and recommend the employment of all staff members to fill the positions approved in the budget, and to sign employment contracts on the Board’s behalf.   In carrying out this responsibility, the Superintendent shall involve appropriate administrative and/or non-certified staff members as needed and use special criteria developed by the Board and/or staff.

Before the issuance of an actual written contract to any new teacher or administrator, the Superintendent shall bring his/her recommendations to the Board for approval. 

Unless the Board can establish that the Superintendent has violated law, the policies of the Board, or the provisions of an applicable collective bargaining agreement in the selection of candidates recommended for a contract, the Board shall approve the Superintendent’s recommendations.  Members of the Board shall not involve themselves, either personally or as a collective body, in the recruitment, interviewing, or selection process for any position to be filled in the Agency other than the position of Superintendent of Schools.   

5430.2     Promotions

It shall be the policy of the Board of Education to employ the best-qualified individual for any District vacancy at any level.

Vacancies shall be announced, and all members of the professional shall be eligible for any District vacancy, providing they are properly qualified.

The Superintendent shall establish procedures to facilitate identification and evaluation of candidates for administrative, supervisory, and other leadership positions.

Approved:       December 11, 2002
LEGAL REF: MCL 380.601(a) (1) (d), MCL 380.1229 and MCL 380.1231

 

5480    TEACHER PLACEMENT

The Board of Education considers the appropriate placement of effective teachers as an essential ingredient in promoting student academic growth, in attaining successful educational outcomes for students and in providing quality educational services.

For purposes of this policy, the term "teacher" shall refer to those employees of the District whose employment is regulated by the Teachers' Tenure Act, MCL 38.71 et seq. The term "placement" shall include decisions involving the assignment and transfer of teachers as well as decisions involving the filling of vacant teaching positions with on-staff teachers. Those placement decisions are delegated to the Superintendent.

Placement does not include staffing decisions made in the context of recall of a teacher from layoff, which decision is governed by District Policy 5870. Placement also excludes decisions to initially hire or to dismiss or non-renew a teacher, which determinations are reserved to the Board of Education and are not delegated under this Policy.

Teacher placement decisions shall be guided by the following standards:

  1. These decisions will be premised on staffing the established curriculum with the most effective teachers who are certified and qualified to instruct the courses within the established curriculum and departments.
  1. All teachers must be properly certified (or otherwise approved or authorized) for all aspects of their assignment. The certification (or authorization/approval status, as applicable) of a teacher shall be determined by provisions of the Revised School Code, the Teacher Certification Code, the Michigan Department of Education's Rules for Special Education Programs and Services, and other applicable statutes and regulatory authority.
  1. Teacher placement decisions shall also be made on the basis of a teacher's qualifications, which shall be determined by the following standards: a. Compliance with applicable state or federal regulatory standards, including, but not limited to, those standards established as a condition to receipt of foundation, grant, or categorical funding.

b. Compliance with applicable accreditation requirements.

c. Assessment of the extent of a teacher's professional training and academic preparation are relevant to an instructional assignment and are predictive of the teacher's effectiveness in that assignment.

d. Assessment of the extent to which a teacher's prior teaching experience is relevant to an instructional assignment and is predictive of the teacher's effectiveness in that assignment.

e. Possession or satisfaction of any qualification requirement(s) contained in a job posting, job description, or administrative regulation pertaining to the position in question.

 

  1. In addition to certification and qualifications, teacher placement decisions shall be made on the basis of teacher effectiveness, as determined through the teacher effectiveness criteria established in Section 1248 of the Revised School Code and as articulated in District Policy _____/ Reduction and Recall of Teachers.

Approved:  September 11, 2013

Legal Reference:  MCL 380.11a (K-12), MCL 380.601a (ISD), MCL 380.1233, MCL 423.215, MCL 388.1763, MCL 38.71 et seq.

 

5500    TEACHING STAFF PROBATION AND TENURE     

All teachers during the first four full school years of employment shall be on probation, unless he or she has previously received tenure at another Michigan School Agency or Agency.

During this probationary period, the Board will ensure that the teacher is provided with an individualized development plan (IDP) and given an annual year-end performance evaluation, as provided for under current law.  While it is not a requirement of law that an IDP be provided during a teacher’s first year of employment, the Agency may elect to provide an IDP during that year.  Additional performance evaluations or classroom observations, in addition to those required under the Teachers’ Tenure Act, may be required as noted in the current negotiated agreement.

5500.1     Tenure

Teachers attain continuing tenure, as a matter of law, after the satisfactory completion of their probationary period.  Once tenure has been attained, the teacher shall remain on continuing tenure as provided for under current law.

The Board may recommend the discharge or demotion of a continuing tenure teacher only for reasonable and just cause and only as provided for under current law.

Continuing tenure will not be granted to any annual assignment of extra duty for extra pay.

5500.2     Administrative Tenure

Administrators or teachers employed in assignments other than that of classroom teacher, shall be employed without continuing tenure in their other position, but will retain continuing tenure status in their teaching position.

Provisions for evaluation of administrators and teachers are a priority of the Board.  The Superintendent is responsible for developing procedures in agreement with the current negotiated agreement for meeting these priorities.

Approved:       December 11, 2002

LEGAL REF: MCL 38.71 et seq.

 

5520    EVALUATION (Cf. 2430)                                                                                      

The Board is responsible for the employment and discharge of all teacher and administrative         personnel. To carry out this responsibility, it delegates to the Superintendent the function of establishing and implementing a program of personnel assessment.

It is the purpose of the program of staff assessment to:

a.         Continuously strive for the improvement of the total instructional program;

b.         Stress the importance of personal improvement on the part of individual teachers and administrators so that each student may be provided a quality education;

c.         Insure the continuous improvement of administrative and supervisory services provided teachers; and

d.         Establish a process of continuous and systematic teacher and administrator evaluation.

The staff evaluation program shall aim at the early identification of specific areas in which the individual staff member needs help so that appropriate staff members can provide the type of assistance needed.

If a tenured teacher, after receiving a reasonable degree of assistance, fails to perform his/her assigned responsibilities in a satisfactory manner, procedures may be invoked leading to a recommendation for dismissal. In such an instance, all relative evaluation documents may be used in the proceedings.

Any evaluation procedures found in the negotiated agreement shall be followed in the development, maintenance or change of the Agency's evaluation policy, rules, regulations or procedures.

The evaluation instrument negotiated and adopted by the Board governing evaluation of the teaching staff is on file in the central office and shall be published in the teachers’ handbooks.

 

5520.1     Availability of Evaluation Documents   

The evaluation instrument shall be available to the Superintendent, evaluating administrator, or supervisor under whose direct supervision the teacher will work and others authorized by law.

Approved:       December 11, 2002

LEGAL REF: MCL 38.71 et seq.; 15.268

 

5525    MASTER TEACHERS

The Board has established the following qualifications in determining master teachers in the District.  A master teacher must:

a. Be tenured;

b.  Have satisfactory Principal evaluations;

c.  Exhibit a positive and supportive demeanor;

d.  Have excellent knowledge of the subject area;

e.  Have demonstrated excellence in teaching and/or knowledge of a specific field of study;

f.  Have at least four years teaching experience, and have participated in professional development to remain current and maintain a high level of expertise;

g.  Be an active participant in the role as mentor for the duration of the probationary period, if possible; and

h.  Be competent in communication skills and have demonstrated successful “people skills”.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1526

 

5535    TEACHER DISCIPLINE

The Board of Education believes that maintaining appropriate procedures and standards for addressing teacher misconduct and other inappropriate behavior is a critical ingredient in furthering an effective educational environment and in providing quality educational services necessary for the attainment of successful educational outcomes for students. This policy is intended to provide standards and procedures by which administrative personnel shall make determinations as to whether teacher discipline is warranted and, if so, in arriving at an appropriate disciplinary response.

Although discipline is corrective, other significant purposes of discipline are to promote accountability of teachers to maintain proper conduct, to provide notice to teachers of behavioral expectations, and to inform teachers of the consequences of any future disciplinary infractions, offenses or other misconduct.

For purposes of this policy, the term "teacher" shall refer to those employees of the school district whose employment is regulated by the Teachers' Tenure Act, MCL 38.71 et seq.

Discharge, demotion, or other discipline of teachers under this policy shall be made only for a reason(s) that is not arbitrary or capricious. This standard signifies that a disciplinary decision must be supported by results of a disciplinary investigation and that any resulting disciplinary action must have a rational relationship to the teacher's conduct which forms the basis for a disciplinary decision.

Before imposing any disciplinary measure under this policy, the administrator shall investigate whether a teacher has engaged in an offense, infraction, or other misconduct which could result in a disciplinary consequence.  An administrator shall investigate the alleged violation before imposing a disciplinary measure upon the teacher. The investigation should include discussions with any witnesses to the event(s) upon which possible teacher discipline is premised, including witnesses or other sources suggested by the teacher being investigated.  The teacher who is the subject of the disciplinary allegation shall be provided with an opportunity to respond to those allegations as part of the investigation process.

The following procedures shall be used for disciplinary actions taken against teachers, up to and including a recommendation for discharge:

  1. Oral or written notice will be given by the administration to the teacher of the incident, complaint, or charge that forms the basis for the investigation and potential disciplinary action.
  2. If the complaint alleges child abuse or neglect, the matter shall be reported to Child Protective Services consistent with Policy No. 8580.
  3. The teacher will be given written notice of the time, date, and location of a meeting to provide the teacher with an opportunity to respond to the disciplinary incident, complaint, or charge.  This opportunity to respond shall include the right of the teacher to dispute the factual basis of the incident, complaint, or charge, as well as the nature of any contemplated disciplinary action in the event that the disciplinary incident, complaint, or charge is factually substantiated.  
  4. A teacher represented by an exclusive bargaining agent under the Public Employment Relations Act shall, upon request, be entitled to union representation at any investigative meeting which the teacher reasonably believes could ultimately result in disciplinary action.  Alternatively, a teacher shall, upon his/her request, be entitled to have another member of their bargaining unit accompany him/her to any investigative meeting which the teacher under investigation is required to attend when that teacher reasonably believes that the investigation may ultimately result in his/her discipline.  The obtaining of a representative shall not unreasonably delay an investigative meeting.
  5. The Superintendent (or designee) is authorized to place a teacher on administrative leave, with pay, pending the completion of a disciplinary investigation of the alleged or suspected offense, infraction, or misconduct.  This authority can be exercised in those circumstances when, in the judgment of the Superintendent (or designee), the nature of the charges, the behavior or record of the teacher, or other circumstances make it inadvisable for the teacher to remain at work while the investigation is ongoing.  Placement on administrative leave under this provision is not regarded as, in itself, a disciplinary measure or penalty.
  6. If criminal charges are filed against a teacher before or during the pendency of a disciplinary investigation, a probationary teacher may be placed on unpaid leave during the pendency of the investigation after notice and an opportunity to be heard.  Under these circumstances, a tenured teacher's salary shall not be discontinued other than through observance of the pertinent standards and procedures specified in the Teachers' Tenure Act.  The District need not delay the institution of tenure charges or other disciplinary action against a teacher during the pendency of any criminal charges against the teacher. 
  7. If an investigation of teacher conduct supports a determination that the teacher has engaged in an offense, infraction, misconduct, or other behavior warranting disciplinary action, the administrative decision as to the level of discipline shall be guided by the following standards:

        a. The seriousness of the offense, infraction, or misconduct;

        b.The teacher's prior disciplinary and employment record;

        c. How teachers engaging in similar or like offenses, infractions, or misconduct have been                   disciplined in past comparable circumstances involving similarly situated teachers; and

        d. The existence of aggravating or mitigating factors.

  1. Disciplinary measures include but are not limited to:  oral warning (memorialized in writing), written warning, written reprimand, paid or unpaid suspension, and discharge.  Nothing in this policy or the identification of these levels of discipline requires that the above disciplinary measures be applied progressively or sequentially. The Board reserves the right to apply the disciplinary sanction it determines to be appropriate to a specific set of circumstances. 
  1. When disciplinary action is taken against a teacher it shall be confirmed in writing.  The document confirming the discipline will be provided to the teacher and placed in the teacher's personnel file.
  1. The Superintendent (or designee) is delegated the authority under this policy to impose all teacher discipline with the exception of: 

a. The discharge of either a probationary or tenured teacher;

b. The non-renewal of a probationary teacher; and

c. The demotion of a tenured teacher, as defined in the Teachers' Tenure Act.

d. The discharge or demotion of an administrator

e. The non-renewal of an administrator.

Each of the above disciplinary actions may only be imposed by this Board of Education upon written recommendation of the Superintendent and upon adherence to any applicable procedures set forth in the Teachers' Tenure Act.

Approved:   September 11, 2013
LEGAL REF: MCL 380.11a (K-12), MCL 380.601a (ISD), MCL 423.215, MCL 38.71, et seq.

 

5540    SUSPENSION AND/OR DISMISSAL OF PROFESSIONAL STAFF          

The Board may discipline, or proceed with charges to dismiss or demote, any probationary teacher, or recommend dismissal of any tenured teacher upon recommendation by the Superintendent in accordance with the Michigan Tenure Act and/or within the provisions of the current negotiated master contract.

The Superintendent or Program Supervisor shall make written recommendations to the Board concerning an employee on probation that, in his/her judgment should be considered for dismissal or to proceed on charges against any tenured teacher being considered for a recommendation for dismissal.

Any action for non-renewal of the Superintendent’s contract, or the contract of any Assistant Superintendent, Program Supervisor, Assistant Program Supervisor, Guidance Director and other administrators who do not assume tenure in that position shall be under the provisions of law. (MCL 380.1229)

The Superintendent is authorized by the Board to suspend from active duty any teacher against whom formal charges are anticipated being filed or have already been filed, until a decision is rendered or until the Board acts to reinstate said teacher.

Approved:       December 11, 2002
LEGAL REF: MCL 38.71-121; 380.1229

 

5560    STAFF RESIGNATIONS                                                                                    

Teachers and administrators may resign by giving written notice to the Superintendent of Schools at least 60 days prior to September 1 of the ensuing school year, unless other arrangements are mutually agreed upon. The Superintendent shall immediately accept the resignation, in writing, and shall, in the letter of acceptance, include a copy of the Michigan Teacher Tenure Act.  Any teacher or administrator discontinuing his/her service in any other manner shall forfeit any rights to continuing tenure as a teacher previously acquired, and such action shall become part of the personnel record of said teacher or administrator.

In instances where a teacher or administrator wishes to leave on shorter notice, the Superintendent may permit an earlier release on condition that satisfactory arrangements can be made for replacement.  The Superintendent’s decision in such matters shall be final.

Other employees may resign at any time, as conditioned by applicable collective bargaining agreements.  “At will” employees may resign at any time.

Once a resignation is tendered to the Superintendent, and has been accepted, in writing, by the Superintendent, that resignation shall be considered final.

The Superintendent, at his/her option, may develop procedures for an "exit interview" of all employees who will not be returning to the Agency.

Approved:       December 11, 2002
LEGAL REF: MCL 38.71-121

 

5640    NON-SCHOOL EMPLOYMENT/OUTSIDE ACTIVITIES OF STAFF        

5640.1     Non-School Employment

Certified employees shall not be permitted to engage in outside employment which, by its nature or duration, will impair the effectiveness of their instructional service, adversely affect their professional status, affect detrimentally on the Agency, raises a question of conflict of interest or requires or implies the use of any Agency facilities or equipment.

5640.2     Outside Activities of Staff                                                                        

The Board directs the Superintendent to promulgate the following guidelines so that staff members may avoid situations in which their personal interests, activities and associations may conflict with the interests of the agency. If non‑school activities threaten a staff member's effectiveness within the agency, the Board reserves the right to evaluate the impact of such activity upon the staff member's responsibility to the students and to the Board.

a.         Staff members should not give school time to an outside activity without valid reason to be excused from assigned duties;

b.         Staff members shall not use school property or school time to solicit or accept customers for private enterprises without written administrative permission;

c.         Staff members shall not campaign on school property on behalf of any political issue or candidate for local, state or national office;

d.         Staff members may not accept fees for tutoring when such tutoring is conducted during the normal work day; and

e.         Staff members may not accept fees for remedial tutoring of students currently enrolled in one or more of their classes.

Approved:       December 11, 2002
LEGAL REF: MCL 15.401 et seq.

 

5645    CONSULTING                                                                                                       

Teaching employees may be excused by the Superintendent to perform technical or instructional services as consultants to other Agencies, government agencies or private industry.

Approved:       December 11, 2002

 

 

5685    ARRANGEMENT FOR SUBSTITUTES (Cf. 7840)     

The Board recognizes its responsibility to procure the services of substitute teachers in order to continue the operation of the schools as a result of the absence of regular personnel.

Professional substitutes must possess a valid Michigan teaching certificate or a substitute teaching certificate on file in the office of the Superintendent.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1236; 421.42; 421.50; OAG, 1985-1986, No 6360, p 283 (May 13, 1986)

 

5695    ETHICS           

An effective educational program requires the services of men and women of integrity, high ideals, and human understanding. To maintain and promote these essentials, all professional staff members of the agency are expected to maintain high standards in their school relationships.

Professional staff members in the performance of their professional duties will:

a.     Recognize the basic dignities of all individuals with whom they interact in the performance of duties;

                                b.     Represent, accurately, their qualifications;

c.     Exercise due care to protect the mental and physical safety of students, colleagues and subordinates;

d.     Seek and apply the knowledge and skills appropriate to assigned responsibilities;

e.     Keep in confidence such information as they may secure, unless disclosure is authorized by the Superintendent or is required by law;

f.      Ensure that their actions or those of another on their behalf are not made with specific intent of advancing private economic interests;

g.     Refrain from using position or public property, or permitting another person to use an employee's position or public property for partisan political or sectarian religious purposes. This will in no way limit constitutionally or legally protected rights as a citizen; and

h.     Avoid accepting anything of value offered by another for the purpose of influencing judgment.

Approved:       December 11, 2002

 

5710    COMPENSATION GUIDES AND CONTRACTS                                            

No public funds will be spent by the Board in the form of wages or salary for any school employee to sponsor any religious activity.  No public funds will be spent by the Board to pay any expenses of any student or school employee to attend any religious activity or conference.

Approved:       December 11, 2002

 

5725    QUALIFICATIONS AND DUTIES                                                                    

A job description for each classification of non-certified employees shall be developed by the Agency's administration in cooperation with the Agency's employees.  Job descriptions shall not be included in these policies/rules but will be filed and published in the appropriate handbook.

Approved:       December 11, 2002

 

5730    RECRUITMENT (Cf. 5020)                                                                                 

The Superintendent will recruit non-certified personnel to fill existing or proposed vacancies and recommend that the Agency hire the best-qualified person(s) available.

In recruitment or filling vacancies there shall be compliance with the provisions of the current negotiated master contract.

Approved:       December 11, 2002

 

5740     SUPPORT STAFF POSITIONS

All support staff positions in the Agency shall be established initially by the Board.

Specific duties and responsibilities of support personnel shall be determined by the Superintendent who shall, in cooperation with other administrative staff members and the employees concerned, develop job descriptions for each position.

Although positions may remain temporarily unfilled or the number of persons holding the same type of position may be reduced as a reduction in force, only the Board may abolish a position that it has created.

Approved:       December 11, 2002

 

5750    PART-TIME AND SUBSTITUTE NON-CERTIFIED STAFF                      

The Superintendent is authorized to employ part-time and/or substitute non-certified personnel under the provisions of the current negotiated master contract(s).

The Superintendent shall be responsible to establish procedures for arranging substitutes in case of non-certified absences.

Salary for support staff substitutes shall be according to rates established by the Board upon recommendation of the Superintendent or as may be provided in the current negotiated master contract(s).

Approved:       December 11, 2002

 

5770    NON-CERTIFIED STAFF ORIENTATION                                                     

The Superintendent and administrative staff shall provide for the orientation of non-certified employees. 

Approved:       December 11, 2002

 

5780    NON-CERTIFIED STAFF PROBATION           

All non-certified staff shall be considered to be on probation during the first 90 calendar days of employment or as otherwise provided in a negotiated master agreement. The Superintendent shall provide for adequate supervision and evaluation of the employee prior to the end of said period.  If a person other than the Superintendent performs the evaluation, he/she shall make a recommendation to the Superintendent as to the continued employment of the probationary staff member.

Employees assigned to a new or different position shall be considered to be on probation in said position for the first 30 calendar days of assignment or as otherwise provided in a negotiated master agreement or as extended by the Board.

Approved:       December 11, 2002

                                                                                                                                               

5790    SUPERVISION                                                                                                      

The Superintendent has the responsibility to supervise all non-certified employees not directly under the supervision of a Program Supervisor.  A Program Supervisor has the responsibility to supervise all non-certified employees who are assigned to the building, as provided for within the context of 5725.

Approved:       December 11, 2002

 

5800    EVALUATION OF NON-CERTIFIED STAFF                                                 

Evaluation shall be based on the achievement of results specified in the employee’s position description and on specific goals and objectives.

Employees shall be evaluated at least twice during the probationary period, unless otherwise stated in a negotiated master agreement, with a report submitted to the Superintendent at least two weeks prior to the end of the probationary period with a recommendation as to continued employment.

Support staff employees shall be evaluated at least annually after serving the probationary period regardless of whether the employee is new to the Agency or serving in a new position within the Agency unless otherwise provided in a negotiated master agreement.

The process of evaluation shall be developed cooperatively by the administrative staff and each of the support staff employee groups and shall comply in all respects with provisions in the negotiated master contracts applicable to each employee group.

Approved:       December 11, 2002
LEGAL REF: MCL 15.268; 380.1250

                                                                                                                                          

5830    SUSPENSION AND DISMISSAL OF NON-CERTIFIED STAFF                 

The Superintendent may suspend, discipline or dismiss non‑certified staff. The Superintendent shall adhere to any relevant provisions contained in the negotiated master contract with the employee’s collective bargaining unit.

5830.1     At Will Employees

Non-certified employees who are not part of a recognized bargaining unity may be terminated at any time.  A written notice stating the reason(s) for the termination will be given to the employee.

Approved:       December 11, 2002

 

5850    RESIGNATION OF NON-CERTIFIED STAFF (Cf. 5560)                            

Any non-certified staff member desiring to resign from his/her position with the Agency shall submit a written resignation to the Superintendent at least ten working days prior to the effective date of the resignation. Unless otherwise agreed to by the Superintendent, failure to give at least ten working days notice will void any potential benefits that might accrue to the employee following separation from the Agency.

The Superintendent is authorized to accept resignations of support staff personnel on behalf of the Board and they become final upon his/her acceptance.  The Superintendent shall present all resignations to the Board for information.

Approved:       December 11, 2002

 

5860    REDUCTION OF NON-CERTIFIED STAFF                                                    

When reduction in staff is necessary for employees where provisions are not covered in contracts, the administration shall make recommendations, which in its judgment will be beneficial to the Agency.  Though length of service may be considered as a criterion for making such recommendations, it shall not be the sole determining factor considered.

Approved:       December 11, 2002

 

5870    REDUCTION AND RECALL OF TEACHERS

In making program and staffing decisions, the Board of Education shall determine the size of the teaching staff in response to curricular, fiscal, and other operating conditions and retains the exclusive right to do so.  To the extent that such determinations involve the requirements of Section 1248 of the Revised School Code, MCL 380.1248, this policy shall guide the implementation of that statute.

This Policy applies to "teachers", which term refers to those employees of the District whose employment is regulated by the Teachers' Tenure Act, MCL 38.71 et seq. For purposes of this policy, the term "teacher" shall be defined co-extensively with Article I, Section 1 of the Teachers' Tenure Act, MCL 38.71. 

Decisions involving the reduction and recall of teachers shall be guided by the following standards and procedures:

  1. These decisions will be initially premised on retaining effective teachers who are certified (or otherwise approved or authorized) and qualified to instruct the courses within the established curriculum, grades, and departments.

a. All teachers must be properly certified (or otherwise approved or authorized) for all aspects of their assignment. The certification (or authorization/approval status, as applicable) of a teacher shall be determined by the Revised School Code, the Teacher Certification Code, the Michigan Department of Education's Rules for Special Education Programs and Services, and other applicable statutes and regulatory authority.

b. All teachers must also be qualified for all aspects of their assignment. Teacher qualifications shall be determined by the Board through reference to the following standards:

i.Compliance with applicable state or federal regulatory standards, including, but not limited to, those standards established as a condition to receipt of foundation, grant, or categorical funding;

ii.Compliance with applicable accreditation requirements;

iii.Assessment of the extent to which a teacher's professional training and academic preparation are relevant to an instructional assignment and are predictive of the teacher's effectiveness in that assignment;

iv.Assessment of the extent to which a teacher's prior teaching experience is relevant to an instructional assignment and is predictive of the teacher's effectiveness in that assignment; and

v.Possession or satisfaction of any qualification requirement(s) contained in a job posting, job description, or administrative regulation pertaining to the position in question which was promulgated in advance of the reduction or recall.

c. A teacher shall maintain current and valid certification (or approval or authorization, as applicable), and shall be responsible for filing a copy of his/her teaching certificate (or approval or authorization, as applicable) in the Superintendent's office in conformance with requirements of Section 1532 of the Revised School Code.  If a teacher petitions for nullification of his/her teaching certificate or any endorsement on that certificate, he/she shall promptly provide written notice of that petition to the Superintendent's office.  A teacher shall supply current documentation to the District of all of the teacher's qualifications (as defined above).

 

d. Reduction and recall decisions shall be made on the basis of the certification and qualifications of a teacher, as reflected in the District's records, at the time that such decisions are made.

 

  1. The Superintendent shall be responsible, acting within budgetary approval, for establishing the number and type of teaching assignments to implement the approved curriculum. If the Superintendent determines that insufficient funds have been budgeted to support delivery of the curriculum through the existing complement of faculty, he/she shall recommend to the Board the number of teaching positions to be reduced and the grades or departments within which the recommended reductions are to be effectuated. 

Similarly, if after a reduction of teaching staff, the Superintendent determines that the District's curriculum cannot be delivered through the existing complement of faculty and that sufficient funds are budgeted to support the augmentation of faculty through recall of teachers, he/she shall recommend to the Board the number of teaching positions to be added and to identify the affected grades or departments.

  1. All teacher reductions and recalls are subject to formal action and approval by the Board of Education.
  2. When a teaching position has been identified for reduction and there exists a concurrently vacant teaching assignment for which the incumbent teacher in the position to be reduced is both certified and qualified, and if that teacher has received an overall rating of  at least "effective" on his /her most recent year-end performance evaluation, that teacher shall be assigned to the vacant position unless the Superintendent determines that the educational interests of the District would not be furthered by that assignment. 
  3. If one or more teaching positions are to be reduced, the Superintendent shall first identify the classroom(s) or services impacted by the reduction. Among those teachers who are certified (or approved or authorized) and qualified to instruct the remaining curriculum within the impacted classroom(s) or services, selection of a teacher for layoff shall be based upon the teacher's effectiveness score. Those teachers within the above group with the highest effectiveness scores will be retained and the teachers with the lowest effectiveness scores will be laid off.

 

a. The Superintendent shall provide written notice of layoff to affected teachers.

b. It is the laid-off teacher’s responsibility to maintain current contact information (address, phone and e-mail address) in the Superintendent's office.

c. Teachers laid-off shall be maintained on a recall list for twenty-four (24) months from the effective date of the layoff. 

  1. In the event of a recall of teachers, the Superintendent shall first identify the classroom(s) or services where additional position(s) will be created. The Superintendent may reassign on-staff teachers to the additional position(s) in accordance with District Policy _______/Teacher Placement. Recall of teacher(s) to assignments that remain unfilled shall be accomplished by first recalling the teacher with the highest effectiveness rating who is certified and qualified for the open assignment.

a. The Superintendent shall provide written notice of recall to teachers and shall establish the time within which the teacher must accept recall in order to preserve the teacher's employment rights.

b. A teacher who is recalled and fails to accept recall by the time designated in the recall notice and report for work by the deadline specified in the recall notice, shall be regarded as having forfeited all rights to recall and continued employment unless the Superintendent, in his/her discretion, has extended those time limitations, in writing.

  1. This Policy shall not operate or be applied to retain or recall a teacher  whose most recent performance evaluation  contains an overall rating of "ineffective" in preference to any teacher with a higher effectiveness rating, as reflected in that teacher's most recent performance evaluation. 

This Policy shall not operate or be applied to retain or recall a probationary teacher who has received a rating of either minimally effective or ineffective on his/her most recent annual year-end performance evaluation in preference to any tenured teacher who is rated either effective or highly effective on his/her most recent annual year-end performance evaluation. 

A probationary teacher who is rated as effective or highly effective on his or her most recent annual year-end performance evaluation is not subject to being displaced under this policy by a tenured teacher solely because the other teacher has attained tenure under the Teachers' Tenure Act, MCL 38.71 et seq.

 

  1. A teacher's length of service with this District or the teacher's attainment of tenure under the Teachers' Tenure Act shall not be the primary or determining factors in layoff and recall decisions, except if the decision involves two or more teachers and all have the same effectiveness ratings, as described in ¶ 9 of this Policy. 

In that circumstance, a tenured teacher has priority over a probationary teacher and, among tenured teachers, the teacher's seniority (as established by the most recent seniority list for the bargaining unit to which the tenured teachers belong) will determine preference for reduction and recall.

 

9. A teacher's effectiveness rating shall be determined according to the following standards:

a. Individual performance shall be the majority factor in determining a teacher's effectiveness rating (51%)*. The teacher's individual performance shall be determined through the performance evaluation system used to implement the requirements of Section 1249 of the Revised School Code.

i.In arriving at the value of a teacher's effectiveness rating on the criterion of individual performance, the predominant factor (26%)* shall be based on evidence of student growth. The percentage weight assigned to student growth within the performance evaluation shall comport with those percentages expressed in Section 1249 of the Revised School Code.

ii.The  remainder (25%)* of the teacher's effectiveness rating on the criterion of individual performance  shall be based on the evaluation results of demonstrated pedagogical skills, including, but not limited to, determination of the following:

 

A. The teacher's knowledge of the subject matter pertinent to the area of his /her assignment;

B. The teacher's ability to impart that knowledge to students as demonstrated through planning, delivery of rigorous content, checking for and building higher level understanding of the subject matter instructed, and differentiating instruction;

C. The teacher's ability to manage the classroom as well as the teacher's manner and efficacy of disciplining pupils; 

D. The teacher’s ability to manage classroom paraprofessionals;

E. The teacher's ability to maximize effective use of instructional time through consistent and proficient preparation;

F. The quality of the teacher's relationships with students, parents/guardians and other teachers;

G. The teacher's ability to perform essential job functions;

H. The teacher's attendance record, exclusive of any absences taken under the Family and Medical Leave Act or as a reasonable accommodation pursuant to applicable state or federal law; and

I. The teacher's disciplinary record, if any.

iii.In applying the above standards, a teacher's evaluation shall be his/her most recent year-end evaluation, except for teacher on an Individualized Development Plan. In that case, the evaluation used for application of the above standard shall be the District's most recent evaluation of the teacher at the time that a reduction or recall decision is made.

 

b. An additional factor (24%)* in determining teacher effectiveness shall be the extent to which the teacher has made clear, significant, and relevant accomplishments and contributions and has demonstrated a record of exceptional performance in that context. Those contributions and accomplishments must exceed the normal expectations for an individual in the teacher's professional peer group.

c. The final factor in determining teacher effectiveness (25%)* is the extent to which the teacher has engaged in relevant special training pertinent to the teacher's instructional assignment and the extent to which the teacher has integrated that training into instruction in a meaningful way.

i.Qualifying training excludes any training or professional development under Sections 1526, 1526a or 1527 of the Revised School Code.

ii.Qualifying training or professional development excludes any training or professional development designated on the school calendar or otherwise designated on a regularly-scheduled teacher work day during teacher work hours.

iii.Qualifying training or professional development must satisfy all of the following standards:

A. The training or professional development takes place outside of the teacher work day during the school year or outside the teacher work year.

B. The training or professional development has direct relevance to the teacher's assignment or to another area within the endorsements appearing on the teacher's Michigan teaching certificate (or authorization/approval, as applicable) and has received the prior approval of the Superintendent (or designee).

C. The teacher is able to demonstrate that the training or professional development is integrated into the instruction delivered by the teacher in a meaningful way.

iv.The Superintendent shall develop and maintain a system for the recording and verification of qualifying professional development and training to be used in the calculation of a teacher's effectiveness rating.

v.The Superintendent shall designate the values associated with qualifying professional development and training that will be used in the calculation of a teacher's effectiveness rating.

Approved:  September 11, 2013

Legal Reference:  MCL 38.71, et seq; MCL 380.11a (K-12); MCL 380.601a (ISD); MCL 380.1248; MCL 380.1532; MCL 423.215

 

5880    FRINGE BENEFITS FOR NON-REPRESENTED STAFF                          

Fringe benefits shall be granted to all non‑represented employees of the agency according to the following definitions. Exceptions to the following schedule shall be stated in individual contracts and are subject to the approval of the Board.

5880.1     Definitions

Temporary:      Employees who work on a seasonal or otherwise sporadic basis. They may be hired for vacation or sick leave replacements or other temporary assignments such as adult education teachers and substitute teachers, regardless of the hours per day or hours per week worked.

Part‑Time:       Permanent employees who work less than 20 hours per week.

Permanent, Regular School Year Only:Permanent employees who work in the 184‑day program.

Permanent, Reduced Schedule:

                       Permanent employees who work 20 hours or more per week, but less than a full work week.

Full‑Time:        Permanent employees who work a full work week and a full year (52 weeks).

5880.2     Benefit Schedule

Temporary:      Paid Retirement

                        Workers Compensation

Part‑Time:       Paid Retirement

                        Workers' Compensation

                        Employees may subscribe to eligible insurance program through payroll deductions.                         Employee will be required to pay prorated share of cost.

Permanent, Regular School Year Only:

                       All eligible benefits are prorated according to the time worked; no vacation days.

Permanent, Reduced Schedule:

                        All eligible benefits are prorated according to the time worked.

Full‑Time:        All eligible benefits are prorated according to the time worked.

Approved:       December 11, 2002

 

5930    LEAVES AND ABSENCES

Leaves and absences for non-certified personnel not covered by a negotiated master contract may include provisions for: 

a.   Sick leave;

b.   Disability leave;

c.   Personal leave;

d.   Military leave;

e.   Business leave;

f.    Jury duty; and

g.   Others as provided by the Board and current law.

Approved:       December 11, 2002

LEGAL REF: 29 USCA §2619; 29 CFR §825.300; 29 CFR 825.301, 29 CFR §825.209 (Family Medical Leave Act)

 

 

APPENDIX TO SECTION 5000

APPENDIX A

 

EXAMPLES OF SEXUAL HARASSMENT

Sexual harassment, may include, but is not limited to, the following:

 

a.   Verbal harassment or abuse;

b.   Pressure for sexual activity;

c.   Repeated remarks with sexual or demeaning implications;

d.   Unwelcome touching;

e.   Sexual jokes, posters, cartoons, etc;

f.    Suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one's grades, safety, job, or performance of public duties;

g.   In addition, any form of retaliation against the complainant or witness is in itself a form of sexual harassment.

 

[1]   MCL 19.141 Care, preservation, and protection of state buildings and property.  The Department of Education, among others named in the act, may prescribe rules and regulations for the care, preservation, and protection of buildings and property dedicated and appropriated to the public use and the control and conduct of those coming upon the property.  The act authorizes those having control over property and buildings to file a misdemeanor complaint against those who misuse the property.  MCL 750.362 - Larceny by conversion.  Any person to whom any money, goods or other property, which may be the subject of larceny, shall have been delivered, who shall embezzle or fraudulently convert to his own use, or shall secrete with the intent to embezzle, or fraudulently use such goods, money or other property, or any part thereof, shall be deemed by so doing to have committed the crime of larceny and shall be punished as provided under the Michigan Penal Code.  (Underlining added.)

 

6000 - Negotiations

TABLE OF CONTENTS

(This section on negotiations is confined to professional employees negotiating under the Public Employment Relations Act, MCL 423.201 et seq.)

6001                            Goals and Objectives

6050                            Recognition of Bargaining Units

6100                            Board Negotiating Agent

6400                            Contract Ratification

 

 

 

 

6001    GOALS AND OBJECTIVES                                                                                

The Board recognizes its legal obligation to negotiate wages, hours, and terms and conditions of employment with duly and legally recognized employee groups.  It is the intent of the Board and its authorized representatives to adhere to the confines of the law and to discharge its obligations in an orderly and positive manner within the restrictions of the Public Employment Relations Act.

It is the intent of the Board to participate in the negotiations process in order to maintain the primary function of the District, which is the education of students.

Approved:       December 11, 2002

LEGAL REF: MCL 423.201

 

 

6050    RECOGNITION OF BARGAINING UNITS                                                    

The Board shall not recognize by stipulation any bargaining unit within the District.  All units desiring recognition by the Board shall do so through an election conducted by the Michigan Employees Relations Commission as provided by statute.

Approved:       December 11, 2002

LEGAL REF: MCL 423.212-214

 

 

6100    BOARD NEGOTIATING AGENT                                                                      

The Board may designate the Superintendent or an outside agent as its bargaining agent for purposes of negotiating with the recognized bargaining units. The Board may appoint members of the Board to constitute a resource council to the negotiations team. The Superintendent may appoint other administrators to the negotiations team. The Board gives its negotiating agent the necessary power and authority to make proposals, consider proposals, and make concessions in the course of negotiations. The negotiating agent shall submit any tentative agreement to the Board for final ratification.

 

Approved:       December 11, 2002

LEGAL REF: MCL 423.211

 

 

 

6400    CONTRACT RATIFICATION

Before the ratification of any negotiated master contract, the Superintendent shall conduct or direct a thorough proofreading of all substantive changes to the master contract.

The Superintendent shall forward the final draft of any substantive changes to the negotiated master contract, along with a front “summary sheet” outlining those contract articles that have been substantively changed, to each Board member not less than three (3) calendar days before the Board’s scheduled ratification meeting.  Unless noted on the list of changes to the master agreement, or the summary sheet, the Board shall assume that other sections of the master contract remain unchanged, with the possible exception of non-substantive, minor spelling, grammatical, punctuation, or format corrections.

Approved:       December 11, 2002

7000 - Instructional Program

TABLE OF CONTENTS                                                       

7010     Educational Philosophy

7020      Mission Statement

7025      Equal Educational Opportunity

7030      Educational Outcomes Goals

7040       Educational Process Goals

7050        Curriculum Development
                 7050.1       Technology
                 7050.2       Resources
                 7050.3       Distance Learning
                 7050.4       Personnel
                 7050.5       Materials
                 7050.6       Financial
                 7050.7       Pilot Projects
                 7050.8       Pilot Project Evaluation (Cf. 7700)

7150         Alternative School Programs
                 7150.1       Alternative High School

7160         Special Education 
                  7160.1       Least Restrictive Environment Position Statement

7165          Career-Technical Education Program

7167          Programs for Gifted Students

7170          Federal Program Administration
                   7170.1       Title I Programs

7175           Parent/Guardian Involvement Policy - Title I Programs

7200            Partnerships (Cf. 9720)

7350            Instructional Resources
                    7350.1       Instructional Services
                    7350.2       Teacher Aides
                    7350.3       Resource Teachers
                    7350.4       Technology

7380           Instructional Program Prohibitions

7400           Instructional Materials             

                    7400.1       Review Committee for Patron Complaints Concerning Instructional Materials (Cf. 9450)
                    7400.2       Technology

7420            Inspection by Parents or Guardians of Instructional Material

7460             Instructional Television
                     7460.1       Distance Learning

7463             Use of Commercially Produced Video Recordings

7475             Computer Assisted Instruction

7480              Resource Speakers (Cf. 7760)

7485              Community Resources  
                      7485.1       Use of Community Resource Persons
                      7485.2       School Volunteers (Cf. 9230)

7490              Field Trips and Excursions

7500              Guidance Program   
                      7500.1       Educational Guidance
                      7500.2       Personal Guidance
                      7500.3       Vocational Guidance

7650              Testing Program
                       7650.1       Test Administration
                       7650.2       Use and Dissemination of Test Results
                       7650.3       Student Assessment

7700               Evaluation of Instructional Program (Cf. 7650)

7760               Controversial Issues (Cf. 7480)

7770               Teaching about Religion

7800                School Ceremonies and Observances

7840                Substitute Teaching (Cf. 5685)

7880                Flag Displays

7910                Site-Based Decision Making

 

 

 

 

7010    EDUCATIONAL PHILOSOPHY                                                                         

The Board believes that all individuals have an inherent right to equal educational opportunities that will lead to the development of their capabilities and such opportunity is the right of all individuals without regard to inherent abilities, race, creed, age, color, or national origin.

Approved:       December 11, 2002

 

 

7020    MISSION STATEMENT                                                                                       

It is the mission of the C.O.O.R. Intermediate School District to:

a.Perform those functions mandated by law;

  1. Engage in cooperative programs with other ISD’s and LEA’s to create programs that educate and serve the population;
  2. Provide services to private schools and agencies as mandated by Federal and State laws; and
  3. Provide leadership for effective educational change.

Approved:       December 11, 2002

 

 

7025    EQUAL EDUCATIONAL OPPORTUNITY                                                                  

Every child, regardless of race, creed, color, age, sex, national origin, cultural or economic background, housing circumstances, or handicap, is entitled to equal opportunity for educational development.

No student will be excluded from participating in, denied the benefits of, or subjected to discrimination under any educational program or activity conducted by the District. The Board shall treat its students without discrimination as this pertains to course offerings, counseling, employment assistance, and extracurricular or co-curricular activities.

Approved:       December 11, 2002

LEGAL REF:             Civil Rights Act of 1964, as amended, 1972, Title VI, Title VII.

                        Executive Order 11246, 1965, as amended by Executive Order 11375,

Equal Employment Opportunity Act of 1972, Title IX 45 CFR, Parts 81, 86 (Federal Register, June 4, 1975, August 11, 1975.) Act No. 453 of the

Public Acts of 1976 (Michigan Civil Rights Act); MCL 380.1146; 42 USCA §11433 (McKinney Homeless Assistance Act)

 

 

7030    EDUCATIONAL OUTCOMES GOALS                                                            

The Board of Education believes that the mission of the District is being accomplished when there is valid evidence that educational programs and services provided to constituent local Districts are making it possible for students to achieve one or more of the following educational outcomes, commensurate with their ability and potential:

a. Entry-level job skills and the skills and attitudes to obtain further education;

b. An understanding of others, including but not limited to those with social and cultural characteristics different from his/her own and of those with mental or physical disabilities and the ability to engage in responsible personal and/or support relationships with those who are different from one’s social or ethnic groups;

c. Use of the knowledge, attitudes, and skills to contribute effectively to the decision-making processes of the political and other institutions of the community, state, country, and world;

d. The capacity for fulfilling responsible and satisfying roles in family life, use of the knowledge, habits, and attitudes that assure good personal and public health, both physical and mental;

e. The willingness and ability to apply ethical principles and values to his/her own life;

f.An understanding of his/her own worth, abilities, potentialities, and limitations;

g. Enjoyment of the process of learning and commitment to continuous learning throughout one’s lifetime;

h. An understanding of and the ability to cope with change;

i. The educational goals specified in individual education program plans (IEP’s);

j. Use of the knowledge, skills, and understandings necessary to function as a responsible producer and consumer;

k. Promote student attendance and reduction of dropouts;

l. To develop in students a deep sense of personal responsibility of their actions;

m. To protect student’s safety, health, and welfare; and

n. To deal justly and constructively with all students in matters of discipline, ensuring due process and the protection of all rights.

Approved:       December 11, 2002

LEGAL REF: MCL 37.1402(b)

 

 

7040    EDUCATIONAL PROCESS GOALS                                                                                 

In order for its programs and services to function effectively, the Board of Education shall establish policies that will authorize and encourage:

a. Instruction which bears a meaningful relationship to the present and future  needs and/or interests of students;

b. Specialized and individualized kinds of educational experiences to meet the needs of each student;

c. Opportunities for District staff members and students as well as those from its constituent local Districts to make recommendations concerning the content and operation of District programs;

d. An environment in which any interaction among individual students and groups of students helps them learn how and when competition and cooperation are appropriate and productive in accomplishing goals;

e. Efficient and effective use of educational resources;

f.  Continued professional growth of staff members; and 

g. Constructive cooperation with parents/guardians and community groups.

 

Approved:       December 11, 2002

 

 

 

7050    CURRICULUM DEVELOPMENT         

The Board of Education recognizes its responsibility for the quality of the educational program of the schools. To this end, the curriculum shall be developed, evaluated, and adopted on a continuing basis and in accordance with a plan for curriculum improvement established by the I.S.D.

For purposes of this policy and consistent communication throughout the District, curriculum shall be defined as all the planned activities of the schools, including formal classroom instruction and out-of-class activity, both individual and group necessary to accomplish the educational goals of the District.

The Board directs that the curriculum of this District:

a. Provides instruction in courses required by statute and State Department of Education regulations; 

b. Ensures, to the extent feasible, that special learning needs of students are provided for in the context of the regular program or classroom and provides for effective coordination with programs or agencies that are needed to meet those needs that cannot be dealt with in the regular program or classroom;

c. Is consistent with the District’s philosophy and goals and promotes their achievement;

d. Allows for the development of individual talents and interests as well as recognizes that learning styles of students may differ;

e. Provides a strategy for continuous and cumulative learning through effective articulation at all levels, particularly of those skills identified as essential and life-roll skills;

f. Utilizes a variety of learning resources to accomplish the educational goals; and

g. Encourages students to utilize guidance and counseling services in their academic and career planning.

As educational leader of the District, the Superintendent shall be responsible to the Board for the development and assessment of curriculum and the preparation of courses of study.

The Superintendent shall make reports to the Board periodically.

The Superintendent may conduct such innovative programs as are deemed to be necessary to the continuing growth of the instructional program and to ensure better accomplishment of the District’s educational goals.

The Superintendent shall report each such innovative program to the Board along with its objectives, evaluative criteria, and costs.

The Board encourages, where it is feasible and in the best interests of the District, participation in programs of educational research.

The Board directs the Superintendent to pursue actively State and federal aid in support of the District’s innovative activities.

7050.1    Technology

The Board supports the use of computers and related technology to enhance classroom instruction.  The use of computers and related technology should significantly increase the opportunity for the expansion of student reasoning and thinking ability, the improvement of the management and delivery of instruction to all students and other uses in support of the Board approved curriculum.

7050.2    Resources

The administration is encouraged to utilize any available resource in the development of a comprehensive curriculum.

7050.3    Distance Learning

The administration is encouraged to explore the possibilities of various "distance learning" instructional tools to enhance the curricular offerings of the District including, but not limited to:  Teleconferencing, web based instruction, satellite transmissions, and interactive CD-ROM's.  Any such distance learning efforts will be appropriately piloted before being incorporated into the curriculum on a regular basis. 

7050.4    Personnel

The Board encourages the use of District personnel as well as resource personnel from outside the District in the development of comprehensive curriculum and related materials.

 

 

7050    CURRICULUM DEVELOPMENT                                                                     

7050.5    Materials

The Board recommends that the administration utilize and develop materials, which will aid in the development of curriculum to be approved by the Board for use in the District.

7050.6    Financial

The Board encourages the Superintendent to investigate, continuously, the availability of other-than-District funds to defray expenses incurred in the development of a District-wide curriculum.

7050.7    Pilot Projects

The use of pilot projects is encouraged by the Board before District-wide implementation of any curriculum area is initiated.

All instructional material, including teacher’s manuals, films, tapes, or other supplementary instructional material which will be used in connection with any research or experimentation program or project, shall be available for inspection by the parents or guardians of the student engaged in such program or project.  For the purpose of this policy, research or experimentation program or project means any program or project in any applicable program designed to explore or develop new unproved teaching methods or techniques.

Notwithstanding anything to the contrary, the administration can take whatever measures are required to ensure the integrity and validity of tests or assessments given or used under the pilot program.

7050.8    Pilot Project Evaluation (Cf. 7700)

Before any pilot project proposal is submitted to the Board for approval, an evaluation format shall be developed and included with the pilot project. 

Approved:       December 11, 2002

 

 

7150    ALTERNATIVE SCHOOL PROGRAMS                                                                      

The Board may periodically approve the establishment of alternatives to the regular school program.  Such alternatives may include, but will not necessarily be limited to; program improvements developed by the staff of individual schools or specially designed schools approved by the Board.

All proposals for alternative school programs shall be presented by the Superintendent to the Board for its consideration and action.

7150.1    Alternative High School

The Board of Education recognizes that a regular high school program may not be appropriate for all students and that some students may need a different kind of educational program.

The Board, in collaboration with its constituent local Districts, may provide an alternative high school education program for those students that the Superintendent believes can benefit from such a program.

Approved:       December 11, 2002

LEGAL REF:             MCL 380.1282; 380.1596; 380.1301; OAG, 1985-1986, No 6271, p 13 (February 7, 1985)

 

 

7160    SPECIAL EDUCATION                                                                                       

The Board of Education shall, in cooperation with the constituent Districts, and the State Department of Education, provide a comprehensive, free, and appropriate educational program to all eligible handicapped persons ages zero (0) through twenty-five (25) that complies with Federal and State laws and guidelines.

The Superintendent shall prepare whatever administrative guidelines are necessary to ensure effective implementation of the special education program.

7160.1    Least Restrictive Environment Position Statement

It is the philosophy and position of the Board of Education, its administration, and constituent Districts that the primary responsibility for the administration and delivery of special education programs and services should be at the student’s resident District whenever appropriate.

Further, the Board endorses a commitment to the provision of a continuum of special education programs and services to students with disabilities within the Intermediate School District and its constituent Districts. Placement options shall follow a continuum of services model to ensure that each student with a disability is provided a Free and Appropriate Public Education (FAPE) in the Least Restrictive Environment (LRE). To that end, every attempt will be made to serve, first, students with disabilities in the context of a regular education classroom. Other more restrictive environments such as: resource rooms, self-contained categorical classrooms or settings outside of the student’s resident school District will be considered only when placement in the regular classroom has been documented by the IEPC to be inappropriate for the student’s educational needs.

Administrative responsibility for special education programs in the District shall be the responsibility of the Superintendent who shall work closely with the local Districts in providing special education services. All diagnostic, evaluation, and placement procedures established shall be in accordance with state and federal guidelines.

The Superintendent shall prepare whatever rules and regulations are necessary to ensure effective implementation of the special education program.

Approved:       December 11, 2002

LEGAL REF: 20 USCA §1400 (Individuals with Disabilities Education Act [IDEA]); 29 USCA §794, et seq. (Rehabilitation Act of 1973); 42 USCA §12115; 28 CFR §1601.30 (Americans with Disabilities Act); MCL 380.4(2), 380.6(7); 380.1311; 380.1702; 380.1703; 380.1711; 380.1751; 380.1766; R 340.1701-1873

 

 

7165    CAREER-TECHNICAL EDUCATION PROGRAM                                                           

In collaboration with the District’s constituent Districts, the Board of Education shall provide a selection of vocational education courses from which a student can elect a program that will meet his/her individual interests, abilities, and post-secondary goals.

For purposes of this policy, “career-technical education” shall be defined as a program designed to provide educational experiences and guidance for students to plan and prepare for a future:

  1. In the labor market as employable individuals immediately after graduation with productive, saleable skills; and
  2. In education beyond high school with the opportunity to gain a marketable job skill(s) that will assist them in achieving career goals.

Approved:       December 11, 2002

LEGAL REF: MCL 380.684 et seq., 388.1311 AC Rule 395.231 et seq., 395.271

 

 

7167    PROGRAMS FOR GIFTED STUDENTS                                                                      

The Board of Education shall, at the request of one or more of its constituent Districts assist in the planning and implementation of programs to meet the educational needs of gifted students.

Gifted students may be considered those who, through valid assessment, show one (1) or more of the following abilities:

a. Specific academic ability superior to that of children of the same age or grade level;

b. Creative ability in a particular area superior to those of his/her peers; or

c. Superior leadership ability to that of his/her peers.

The learning outcomes of a program for gifted students shall be related to:

a. Expansion of academic attainments and intellectual skills;

b. Stimulation of intellectual curiosity, independence, and responsibility;

c. Development of originality and creativity;

d. Development of positive attitude toward self and others;

e. Development of desirable social and leadership skills; and/or

f. Career exploration and awareness.

The Superintendent shall develop procedures, which shall include those for valid identification, program development and implementation, and assessment of the learning outcomes.

Approved:       December 11, 2002

LEGAL REF:             MCL 380.1282

 

                                                                                                                   

7170    FEDERAL PROGRAM ADMINISTRATION                                                  

Federally funded programs are a vital and necessary adjunct to the educational program of the District's schools.

7170.1    Title I Programs

The Board shall ensure that the District's Title I programs operate in accordance with federal laws and conditions. The Superintendent is responsible for administering the District's Title I programs; assessing the educational needs of all students, particularly the needs of educationally deprived children, developing appropriate communication channels between all parties, developing in‑service training for parents/guardians and staff, and developing appropriate evaluation procedures.

Approved:       December 11, 2002

 

7175    PARENT/GUARDIAN INVOLVEMENT POLICY - TITLE I PROGRAMS          

In accordance with the requirement of Section 1118, Parent/Guardian Involvement Policy of the Improving America's Schools Act of 1994, the COOR Intermediate Board of Education encourages parent/guardian participation in Title I programs which includes:

a.       The involvement of parents/guardians in the planning, implementation and evaluation of Title I programs/services through participation on building School Improvement Teams;

b.      Invitations to parents/guardians to attend annual meetings designed to provide Title I information and program services, and to solicit parent/guardians' suggestions on program development, planning, evaluation and operation;

c.       Assistance to parents/guardians in understanding the Title I Law;

d.      The development of a school/parent/guardian compact which outlines shared responsibilities for student achievement and describes the schools' responsibility for instruction and parent/guardians' responsibility for support;

e.       Parent/guardian notification of Title I student selection and criteria for selection;

f.       Information regarding child's achievement and progress;

g.      A provision for input by Title I staff at regularly scheduled parent/guardian-teacher conferences and any additional communication as requested by the Title I staff or parent/guardian;

h.      Opportunities to enhance parent/guardians' capacity to work with children in the home on school learning;

i.        The annual review (evaluation) of the COOR Intermediate District’s Parent/Guardian Involvement Policy;

j.        Ongoing communication between school and parent/guardian; and

k.      Other appropriate activities (i.e. Family Math Nights, parenting/guardian sessions, science, theatre, etc).

                       

Approved:       December 11, 2002

                        LEGAL REF: Title I of the Elementary and Secondary Education Act of 1965,

                                                as amended by the Improving America's Schools Act of 1994.

 

 

7200    PARTNERSHIPS (Cf. 9720)                                                                                  

The Board may enter into partnership programs between the District, and the schools of the District, and business and/or educational institutions for the mutual benefit of the students, professional staff, and the outside organization. Such partnerships may include, but are not limited to: adopt-a-school programs, cooperative vocational education agreements, or the lending of equipment. Partnership agreements should ensure an awareness of the use of technology in the workplace.

Approved:       December 11, 2002

 

 

7350    INSTRUCTIONAL RESOURCES                                                                       

7350.1    Instructional Services

The Board encourages the use of instructional services available to the District.

7350.2    Teacher Aides

The Board recommends the use of teacher aides where practicable.

7350.3    Resource Teachers

The Board encourages the utilization of resource persons who are available in the community.

7350.4   Technology

The Superintendent shall develop a process that coordinates the purchase of technological equipment for the District. Such a process shall provide for equipment or hardware, software compatibility, and future applications.

The Superintendent shall provide for appropriate staff in-service training on the utilization of technological equipment and uses of equipment and software relative to the instructional program and administrative applications.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1421-1422

 

 

7380    INSTRUCTIONAL PROGRAM PROHIBITIONS                                           

A student shall not be required to take part in any instructional survey, analysis, or evaluation that discloses information that is protected under federal law, unless the District receives prior consent from a student over 18 years of age, or prior written consent from a parent or guardian of a student less than 18 years of age.

The District shall give students notice of their rights under this policy annually or as otherwise needed.

Approved:       December 11, 2002

LEGAL REF: 20 USCA §1232g (Family Educational Rights & Privacy Act of 1974 [FERPA])

 

 

7400    INSTRUCTIONAL MATERIALS                                                                       

Efforts are to be made so that the District’s collection of instructional materials reflects the broad interests represented in the curriculum, complemented by enrichment materials in a variety of forms. To meet recommended standards, the administration and Board support the development of a collection adequate to meet curricular needs of the students.       

   

7400.1  Review Committee for Patron Complaints Concerning Instructional Materials

The Board shall establish a review committee to handle complaints from patrons concerning instructional materials.  (Cf. 9450)

7400.2    Technology

The Board encourages District employees to develop computer software and support materials for instructional and administrative use by the District. The Board encourages partnerships with private enterprises in marketing software that has general application in a particular field.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1274; 380.1422; 15.231-246; 397.601-605

 

 

7420    INSPECTION BY PARENTS OR GUARDIANS OF INSTRUCTIONAL MATERIAL    

A parent or guardian shall be permitted to inspect all instructional materials used by the District in evaluating, surveying, or analyzing students in furtherance of an instructional program.  Instructional materials shall include teacher’s manuals, films, tapes, or other supplementary materials.

The District shall give parents and guardians notice of their rights under this policy annually.

Approved:       December 11, 2002

LEGAL REF:  20 USCA § 1232g (Family Educational Rights & Privacy Act of 1974 [FERPA])

 

7460    INSTRUCTIONAL TELEVISION                                                                     

The Board shall support telecommunication systems that support instruction, learning, and are applicable to instructional progress.

The Board encourages partnerships between the District and community entities where it can be demonstrated that such partnerships shall have a positive impact upon student learning.

The Board also encourages national and international linkage through satellite communication, fiber optics and other transmission mechanisms in support of distance learning activities for students.

7460.1    Distance Learning

The Board shall budget resources needed to acquire and maintain the hardware and programming necessary to utilize the capabilities of this use of technology.

Approved:       December 11, 2002

 

 

7463    USE OF COMMERCIALLY PRODUCED VIDEO RECORDINGS             

Videotapes will be selected and assigned to give support directly to instructional learning objectives contained within the Board approved programs.

Videotapes, when used, shall be selected for their direct relevance to the instructional program.  General selection criteria should include quality of the overall work and its individual parts, fair and accurate representation of the facts, the reputation, and significance of the writer, director, and/or performer.

Videotapes shall not be used for recreation or entertainment, or for other than planned instructional purposes.

Approved:       December 11, 2002

LEGAL REF: 20 USCA §6811 (The Technology for Education Act of 1994)

 

 

7475    COMPUTER ASSISTED INSTRUCTION                                                         

The Board supports computer assisted instruction for the District's students in order that the students may accomplish, efficiently and completely, their educational goals and become computer literate.

The Board shall demonstrate this support by establishing computer-learning centers/labs, as funds are available. Such funds may be obtained through state and federal sources, donations, and gifts or through the allocation of District funds.

Approved:       December 11, 2002

 

 

7480    RESOURCE SPEAKERS (Cf. 7760)                                                                    

No overall standard can be established which will automatically separate and exclude a person whose views or manner of presentation may actually obstruct the educational process or jeopardize the health and safety of students or staff. However, in an effort to uphold the students’ freedom to learn while also recognizing obligations, which the exercise of this freedom entails, the Board does establish guidelines, found in 7480-R, that govern the selection of resource speakers to be used in any attendance center in the District.

Approved:       December 11, 2002

 

 

7485    COMMUNITY RESOURCES                                                                              

The Board encourages the utilization of community resources in the instructional program of the school.

7485.1    Use of Community Resource Persons

The use of community resource personnel is encouraged where a legitimate educational objective may be advanced.

7485.2    School Volunteers (Cf. 9230)

The use of school volunteers is encouraged whenever a legitimate educational objective may be advanced.

Approved:       December 11, 2002

LEGAL REF: MCL 691.1505

 

 

7490    FIELD TRIPS AND EXCURSIONS                                                                    

The Board of Education recognizes that field trips, when used for teaching and learning integral to a course of study or IEP, are an educationally sound and important ingredient in the instructional program. Properly planned and executed field trips should:

a. Supplement and enrich classroom procedures by providing learning experiences in an environment outside the schools;

b. Arouse new interests among students;

c. Help students relate school experiences to the reality of the world outside of the school;

d. Bring the resources of the community – natural, artistic, industrial, commercial, governmental, educational – within the students learning experience; and

e. Afford students the opportunity to study real things and real processes in their actual environment.

For purposes of this policy, a field trip can be defined as any planned journey by one or more students away from District premises, which is under the supervision of a professional staff member and an integral part of a course of study or IEP.

Other District-sponsored trips shall be defined as any planned, student travel activity that is approved as part of the District’s total educational program.

The Superintendent shall approve all other trips including trips that are planned to keep students out of the District overnight or longer.

Students may be charged reasonable fees for field trips, but no student shall be denied participation for financial inability, nor shall nonparticipation be penalized academically.

Students on field trips remain under the supervision of this Board and are subject to its administrative guidelines.

The Board does not endorse, support, or assume liability in any way for any staff member, volunteer, or parent/guardian of the District who takes students on trips not approved by the Board or Superintendent. No staff member may solicit students of this District of those from a constituent local District for such trips within the facilities or on the grounds of the District or within non-District facilities used for District programs without permission of the Superintendent. Permission to solicit neither grants nor implies approval of the trip. Such approval must be obtained in accordance with the Districts administrative guidelines for extended trips.

The Superintendent shall prepare administrative guidelines for the operation of both field and other District-sponsored trips that shall ensure that:

a.  The safety and well-being of students shall be protected at all times;

b.  Parental/Guardian permission is sought and obtained before any student leaves the District on a trip;

c.  Each field trip is properly planned, and if a field trip, is integrated with the course of study or IEP, evaluated, and followed up by appropriate activities which enhance its usefulness;

d.  The effectiveness of field trip activities is judged in terms of demonstrated learning outcomes;

e.  Each trip is properly monitored;

f.  Student behavior while on a trip complies with the local District’s student code of conduct or the behavioral management plan; and

g.  Emergency medial treatment is authorized.

A professional staff member shall not change a planned itinerary while the trip is in progress, except where the health, safety, or welfare of the students in his/her charge is imperiled or where changes or substitutions beyond his/her control have frustrated the purpose of the trip.

In any instance in which the itinerary of field trip is altered, the professional staff member in charge shall notify the administrative superior immediately.

All trips to foreign countries and overnight trips are to be approved in advance by the Board. The Superintendent shall provide the Board with a recommendation concerning any overnight or foreign trip. The recommendation shall take into account any foreign travel warnings or cautions of the U.S. Department of State. In addition, before making any recommendation, the Superintendent shall seek advice concerning overnight or foreign travel from the District’s legal counsel and insurance carrier. The Superintendent shall develop rules and regulations regarding educational field trips.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1321-1332; R 340.241-243

 

 

7500    GUIDANCE PROGRAM                                                                                      

The guidance program shall be organized to meet the needs, interests, and abilities of all individual students with their own particular capabilities, their aptitudes and their personalities.  It is a District goal to make each student an active participant in the learning process and not simply a passive absorber of knowledge.

The guidance and counseling services of the District shall be available to any student and shall not discriminate against any student based on sex, race, age, color, national origin, or disability.

7500.1    Educational Guidance

The educational guidance program shall relate to the educational objectives and needs of the students.

7500.2    Personal Guidance

The guidance program shall provide for the individual needs of the students.

7500.3    Vocational Guidance

The District shall assist students in formulating vocational goals and objectives.  Cooperative vocational education, job placement, apprenticeship training is offered without regard to race, age, color, sex, national origin, or disability.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1233; 20 USCA §1232 (Family Educational Rights and Privacy Act); 28 CFR §4241; 28 CFR §42.405 (Title VI of the Civil Rights Act); 42 USCA §1981 et seq. (Civil Rights Act); 20 USCA §1681; 34 CFR §106.8; 34 CFR §106.9 (Title IX of the Education Amendments); 29 USCA §794, et seq. (Rehabilitation Act of 1973)

 

 

7650    TESTING PROGRAM                                                                                          

There will be a basic testing program designed to evaluate the outcomes of the educational program and to provide information needed in working with individuals. The basic testing program shall be supplemented by such individual tests as the need of the educational program and the District would seem to indicate. 

7650.1    Test Administration

Each program administrator in cooperation with the guidance staff shall schedule individual and group testing at times that will not disrupt the educational decorum of the school.

7650.2    Use and Dissemination of Test Results

Under no circumstances will the results of any individual or group test as defined in these policies be given to unauthorized people. When interpreting individual or group test results, staff members shall use great care so as not to identify any individual.

Generalized results of mass testing may be given to parents/guardians and other authorized persons in the form of a report if adequate interpretation of said results accompanies the report. No report shall be given to any person without prior approval of the Superintendent. Procedure in such matters is defined in these policies, generally.

All test results must be filed in a secure place not available to unauthorized individuals.

7650.3    Student Assessment

The District shall provide for student assessment methods that use a variety of criteria-based strategies, including at least: Written examinations, oral examinations, alternative questions, demonstrations, writing exercises, individual projects, group projects, performances, student portfolios, and samples of student’s best works.

The program administrator shall establish rules for implementing this policy in cooperation with the Superintendent, and shall be responsible for ensuring that all high school level courses include one or more appropriate comprehensive exam(s) or other assessment.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1172; 380.1204a; 380.1278; 380.1279; 380.1279b; 380.1279c; R 340.1101-1107; OAG, 1983-1984, No 6148, p 107 (April 15, 1983)

 

 

 

7700    EVALUATION OF INSTRUCTIONAL PROGRAM (Cf. 7650)         

The Board of Education believes that effective education includes proper evaluation of the results produced from the educational resources provided by the community and the government. As the governing body of the District, the Board has the responsibility for assessing how well goals are being accomplished.

The Superintendent shall establish administrative rules to implement this policy and shall report to the Board as requested regarding District progress toward meeting the goals established.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1282

 

 

7760    CONTROVERSIAL ISSUES                                                                                

The Board of Education believes that the consideration of controversial issues has a legitimate place in the instructional program of the schools.

Properly introduced and conducted, the consideration of such issues can help students learn to identify important issues, explore fully and fairly all sides of an issue, weigh carefully the values and factors involved, and develop techniques for formulating and evaluating positions.

For purposes of this policy, a controversial issue is a topic on which opposing points of view have been promulgated by responsible opinion and/or likely to arouse both support and opposition in the ISD community.

The Board will permit the introduction and proper educational use of controversial issues provided that their use in the instructional program:

a.  Is related to the instructional goals of the course of study and level of maturity of the students;

b.  Does not tend to indoctrinate or persuade students to a particular point of view; and

c.  Encourages open-mindedness and is conducted in a spirit of scholarly inquiry.

Controversial issues related to the program may be initiated by the students themselves provided they are presented in the ordinary course of classroom instruction and it is not substantially disruptive to the educational setting.

Controversial issues may not be initiated by a source outside the schools unless prior approval has been given by the appropriate Principal, supervisor, or vocational department head.

When controversial issues have not been specified in the course of study, the Board will permit the instructional use of only those issues that have been approved by the Principal, supervisor, or vocational department head.

In the discussion of any issue, a teacher may express a personal opinion, but shall identify it as such, and must not express such an opinion for the purpose of persuading students to his/her point of view.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1507

 

 

7770    TEACHING ABOUT RELIGION                                                                        

Teachers may teach about religion, religious literature, and history but are prohibited from teaching, expounding, criticizing, or ridiculing a particular religion.  Religious texts may be used to teach about religion, but the use of religious texts is prohibited if used to teach a particular religious doctrine or in any other way except as outlined above.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1217

 

 

 

7800    SCHOOL CEREMONIES AND OBSERVANCES (Cf. 7770)                          

            7800.1    Recognition of Religious Beliefs and Customs

Employees of the District shall neither promote nor disparage any religious belief or non-belief.  The Board encourages all students and staff members to appreciate and to be tolerant of each other’s religious views.  The Board shall utilize its authority to foster understanding and mutual respect among students and parents/guardians, whether it involves race, culture, economic background, or religious belief.  Students and staff members may be excused from participating in practices that are contrary to their religious beliefs unless there are clear issues and overriding concerns that would prevent it.

Classroom teachers or other staff members shall not use prayer or readings from specifically religious work as a devotional exercise or an act of worship. The schools shall not act as a disseminating agent for any person or outside District for any religious or anti‑religious document, book, or article. However, the use of such reading in connection with objective studies in comparative religion, humanities, social studies, literature, and the like is encouraged.

School observance of religious holidays with devotional exercises or an act of worship is prohibited. Acknowledgment of, explanation of, and teaching about religious holidays is encouraged. Small scale parties, decorations, and the like are permitted, but it is the responsibility of all faculty members to see that such activities are strictly voluntary, do not place an atmosphere of social compulsion or ostracism on minority groups, and do not interfere with the regular school program.

The Board, through its instructional program, shall attempt to advance all student’s knowledge and appreciation of the role that religious heritage has played in the social, cultural and historical development of civilization.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1175; 380.1217; OAG, 1965-1966, No 4405, p 115 (September 10, 1965); Lee v. Weisman, 112 S. Ct. 2649 (1992)

 

 

 

 

7840    SUBSTITUTE TEACHING (Cf. 5685)    

The Board encourages the administrative staff to secure qualified substitute teachers for use in the District.

The Superintendent and program administrators will compile a list of all substitute teachers available to the District, and each program administrator shall have a copy of said list prior to the beginning of school each year.

Each program administrator shall secure substitute teachers for use in the building/program on a need basis and from the master list noted above.

Approved:       December 11, 2002

LEGAL REF: OAG, 1985-1986, No 6360, p 283 (May 13, 1986)

 

 

 

7880    FLAG DISPLAYS                                                                                                  

Each District building where students are being taught, in accordance with law, shall display the United States flag each day that the building is open for students. The flag shall be flown outside of the building according to accepted display procedures. All classrooms shall display the United States flag in a prominent place. 

The display of the Michigan flag is optional.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1347

 

 

7910    SITE-BASED DECISION MAKING

Individuals responsible for the implementation of a program or plan should take an active part, either directly or through appropriate representation, in the planning and decision-making process.  Under site-based decision-making, decisions should be made at the level closest to the issue being addressed to the extent feasible.

The Board believes that site-based decision-making shall:

a.   Provide teachers, other staff members, students where appropriate and the community increased opportunity to participate in and contribute to decisions which affect them;

b.   Recognize the expertise and competence of those who work in individual schools to make decisions to improve learning;

c.   Improve staff morale;

d.   Bring the financial and instructional resources in line with the instructional goals implemented in each school;

e.   Provide better services and programs to students; and

f.       Increase both the quality and quantity of communication within a school and with the community.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1277

8000 - Students

TABLE OF CONTENTS

8015    Non-Discrimination and Complaint Procedure (Cf. 2450, 5030)

8018    Discriminatory Harassment of Students (Cf. 8260)

8020    Attendance (Cf. 8035)
             8020.1    Compulsory Attendance - Religious Exemption

8035     Absences and Excuses (Cf. 8020)

8040     School Admissions 
             8040.1    Eligibility of Resident/Non‑Resident Students
             8040.2    Tuition (Cf. 8990)
             8040.3    Assignments
             8040.4    Withdrawals from School

8045      Homeless Students

8090      Release of a Student during the School Day

8100      Student Conduct

8130      Searches of Motorized Vehicles, Lockers, and Students
               8130.1 Lockers
               8130.2 Motorized Vehicles
               8130.3 Students
               8130.4 Strip Searches
               8130.5 Law Enforcement Searches

8140        Interrogation and Investigations Conducted in School (Cf. 8580)

8220        Alcohol and Drug Abuse

8230        Tobacco Products 

8240         Student Appearance

8245         Gangs

8255         Terroristic Threats or Acts

8260          Bullying (Cf. 8018)   

8300          Student Discipline (Cf. 5220) (School Code 1135)

8320            Assaults Committed by Students
                    8320.1    Physical Assaults
                    8320.2    Threats of Assaults Committed by Students
                    8320.3    Physical Assaults Committed Against Other Students
                    8320.4    Reinstatement
                    8320.5    Application to Students with Disabilities
                    8320.6    Implementation

8350            Student Suspension and Expulsion
                     8350.1    Suspensions
                     8350.2    Class, Subject, Activity Suspensions
                     8350.3    Application to Students with Disabilities
                     8350.4    Implementation
                     8350.5    Expulsion
                     8350.6    Appeals
                     8360.7    Hearing Officer
                     8360.8    Written Notices

8355            Suspension/Expulsion of Students with Disabilities

                     8355.1 Weapons/Firearms and Expulsion of Students with Disabilities

8450             Student Welfare (Cf. 8590)

8453             Student Wellness Policy

8460             Student Insurance Programs (Cf. 4015)

8480              Immunizations
                      8480.1    Immunization of Students

8510             Communicable Diseases - Students and Staff (Cf. 5370)

8515             Head Lice Policy

8580             Child Abuse and Neglect – Duty to Report
                      8580.1    Access to Students on School Premises (Cf. 8140)
                      8580.2    Cooperation between School and Agencies

8590              Student Safety (Cf. 4040)
                      8590.1    Bus Riders
                      8590.2    Eye Protective Devices

8640            Use of Motorized Vehicles (Cf. 4090)

8650            Student Accidents

8660            First Aid

8665            Automated External Defibrillators

8670            Administration of Medications by School Personnel (Cf. 2780)
                    8670.1    Management of Students with Asthma in the School Setting                                                   8670.2    Exercise Induced Asthma Attacks
                    8670.3    Diabetic Emergencies
                    8670.4    Anaphylaxis Emergencies

8680            Emergency Medical Authorization

8681            Do Not Resuscitate

8700            Student Activities
                     8700.1    Activity Fund Management (Cf. 3800)

8720            Student Organizations
                    8720.1    Student Social Events

8725            Student Fund Raising

8727            Student Production of Goods and Services

8740            Student Photographs

8760            Employment of Students
                    8760.1    School Employment
                    8760.2    Outside Employment
                    8760.3    Job Placement Service

8820            Awards and Scholarships

8860            Homebound Instruction

8940            Student Records
                    8940.1    Directory Information

8990            Student Fees, Fines, Charges, and Deposits (Cf. 8040)
                     8990.1    Fees and Charges
                     8990.2    Fines

 

 

 

8015    NON-DISCRIMINATION AND COMPLAINT PROCEDURE (Cf. 2450, 5030)      

It is the policy of the Board of Education that the District will not discriminate against any person based on sex, race, color, national origin, religion, height, weight, marital status, handicap, age, or disability. The District reaffirms its long-standing policy of compliance with all applicable federal and state laws and regulations prohibiting discrimination including, but not limited to, Titles VI and VII of the Civil Rights Act of 1964, 42 U.S.C. §§ 2000d. et seq.; and 42 U.S.C. §§ 2000e, et seq.; Title IX of the Educational Amendments of 1972, 20 U.S.C. §§ 1681, et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794; The Americans With Disabilities Act of 1990, 42 U.S.C. §§ 1210, et seq.; the Handicappers’ Civil Rights Act, MCL §§ 37.1101, et seq.; and the Elliott-Larsen Civil Rights Act, MCL §§ 37.2101, et seq.

The administrator in charge of Special Education is appointed the Civil Rights Coordinator regarding complaints of disability/handicap discrimination involving educational services, programs, and activities. The Superintendent is appointed the Civil Rights Coordinator regarding discrimination complaints made by students (grades Pre-K through 12) and/or their parent(s)/guardian(s), and involving sex, race, color, national origin, religion, height, weight, age, or marital status. The Superintendent is appointed the Civil Rights Coordinator regarding all other complaints of discrimination.

Inquiries or complaints by students and/or their parents/guardians related to discrimination based on disability/handicap should be directed to:

The Administrator in Charge of Special Education
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
989.275.9557

Inquiries or complaints made by students (grades Pre K through 12) and/or their parent(s)/guardian(s) related to discrimination based on sex, race, color, national origin, religion, height, weight, age, or marital status should be directed to:

 

The Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
989.275.9538

All other inquiries related to discrimination should be directed to:

The Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
989.275.9538

The Civil Rights Coordinators, as specified herein, are designated to receive and resolve complaints from any person who believes that he/she may have been discriminated against in violation of this policy. Any person who believes he/she has been discriminated against in violation of this policy should file a written complaint with the Civil Rights Coordinator within ten (10) calendar days of the alleged violation. The Civil Rights Coordinator will take the following action: First, cause an investigation of the complaint to be commenced. Second, arrange for a meeting to occur with the complainant, which may include School District staff who are knowledgeable of the facts and circumstances of the particular complaint or who have particular expertise that will assist in resolving the complaint. Third, complete the investigation of the complaint and provide, in writing, a reply to the complainant. If the Civil Rights Coordinator determines that a violation has occurred, he/she shall propose a fair resolution of the complaint and deliver the determination to the complainant and the Superintendent. In the event the complaint is against the Superintendent, a copy of the determination shall be delivered to the President of the Board of Education. The complainant may appeal the Civil Rights Coordinator’s determination to the Superintendent, or, in the case of a complaint against the Superintendent, to the President of the Board, by so notifying the Superintendent or Board President in writing within the (10) calendar days of the Civil Rights Coordinator’s determination.

The Superintendent or Board President may conduct additional investigation of the facts and circumstances surrounding the complaint. The Board President may elect to secure the services of an outside party to investigate the facts and circumstances surrounding any complaint against the Superintendent. The Superintendent, or Board President in the case of a complaint against the Superintendent, shall affirm or reverse the Civil Rights Coordinator’s decision and, if warranted, implement the Civil Rights Coordinator’s proposed resolution or a modification thereof.  The Superintendent or Board President's decision shall be final.

If the complainant is not satisfied with the Civil Rights Coordinator’s written decision, he/she may appeal to the Office for Civil Rights, Department of Education, Washington, D.C. 20202.

Approved:       December 11, 2002

 

 

8018    DISCRIMINATORY HARASSMENT OF STUDENTS    (Cf.8260)                                              

Discriminatory harassment of students by School District elected officials, employees, vendors, contractors or other doing business with the School District, students, parents/guardians, invitees, volunteers or guests will not be tolerated. Similarly, student-on-student discriminatory harassment is prohibited, equally, and will not be tolerated.

Discriminatory harassment includes unwelcome sexual advances, requests for sexual favors or other verbal or physical conduct relating to an individuals’ sex, race, color, national origin, age, religion, height, weight, marital status or handicap/disability when:

a.       Submission to such conduct or communication is made either an explicit or implicit condition of utilizing or benefiting from the services, activities, or programs of the School District;

b.      Submission to, or rejection of, the conduct or communication is used as the basis for a decision to exclude, expel or limit the harassed student in the terms, conditions or privileges of the School District; or

c.       The harassment substantially interferes with the student’s education, creates an intimidating, hostile, or offensive environment, or otherwise adversely affects the student’s educational opportunities.

Any student who believes that he or she has suffered harassment shall immediately report the incident(s) to his/her school Principal/Program Administrator, or an Assistant Principal/Program Administrator or to the following person:

The Superintendent of Schools
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
989.275.9538

Should the complaint be against the Superintendent, the incident shall be reported to:

President of the Board of Education
COOR Intermediate School District
11051 N. Cut Road, PO Box 827
Roscommon, MI  48653-0827
989.275.9538

The School District guarantees that a student reporting an incident(s) of discriminatory harassment will not suffer any form of reprisal.

In determining whether the alleged conduct constitutes discrimination or harassment, the totality of the circumstances, the nature of the harassment and the context in which the alleged incident(s) occurred will be investigated. The building Civil Rights Coordinator, or his/her designee, has the responsibility of investigating complaints of discriminatory harassment of students. In cases where the alleged harassment involves a member of the Board of Education, the School District will appoint outside legal counsel to investigate the complaint. The results of an investigation and any action taken thereon will be communicated to the complaining person.

The School District considers discriminatory harassment based on religion, race, color, national origin, age, sex, height, weight, marital status, handicap, or disability to be a major offense, which will result in disciplinary action of the offender. Disciplinary action against a School District employee may include termination of employment. Disciplinary action against a student may include expulsion. Disciplinary action against a Board of Education member may range from Board of Education public censure to removal of the Board Member from an officer position he/she may hold. 

Sexual harassment, may include, but is not limited to, the following:

a.       Verbal harassment or abuse;
b.      Pressure for sexual activity;
c.       Repeated remarks with sexual or demeaning implications;
d.      Unwelcome touching;
e.       Sexual jokes, posters, cartoons, etc.;
f.       Suggesting or demanding sexual involvement, accompanied by implied or explicit threats concerning one's grades, safety, job, or performance of public duties;
g.      In addition, any form of retaliation against the complainant or witness is in itself a form of sexual harassment.

Approved:       December 11, 2002
LEGAL REF: MCL 37.2101 et seq., (Elliott-Larsen Civil Rights Act); 380.11a; 20 USCA §1681; 34 CFR §106.8; 34 CFR §106.9 (Title IX of the Education Amendments)

 

 

 

8020    ATTENDANCE (Cf. 8035)                                                                                    

The Board of Education as a District of the State is required to enforce regular attendance of students. The Board recognizes that regular attendance and promptness are marks of a good student and a good citizen. In school, as in other facets of life, regular attendance and punctuality are necessary for success.

Attendance shall be required of all students participating in District programs, except those exempted under by Board policy or by provisions of State law, during the days and hours that the programs are in session or during the attendance sessions to which he/she has been assigned.

The Superintendent shall require, from the parent/guardian of each student or from an adult student who has been absent for any reason, a written statement of the cause for such absence. The District reserves the right to verify such statements and to investigate the cause of each single absence.

Repeated infractions of Board policy requiring the attendance of enrolled students may result in the suspension or expulsion of the student from the District program.

The Board considers the following factors to be reasonable excuses for time missed at a District program:
a.Illness;
b.Recovery from accident;
c.Required court appearance;
d.Professional appointments that cannot be scheduled outside of school hours;
e.Death in the immediate family;
f.Observation or celebration of a bona fide religious holiday; and
g.Such other good cause as may be acceptable to the Superintendent.

Attendance need not always be within District facilities, but a student will be considered to be in attendance if present at any place where program is in session by authority of the Board.

The Board authorizes, but does not encourage, the Superintendent to suspend a student from a particular class or from the school, if sincere efforts by the staff and parents cannot rectify the pattern of absence. In keeping with its philosophy, the Board supports efforts to provide for out-of-school alternative educational opportunities for truant students rather than to heighten the effects of absence through suspension.

The Superintendent shall develop administrative guidelines for the attendance of students that:

a.Ensure a school session, which is in conformity with requirements of the law; and
b.Ensure the student is not given a failing grade where lack of attendance is the sole or primary determining factor but which allow denial of credit if the student does not make appropriate use of make-up sessions provided by the instructor or administrator. In courses in which student participation in experiments, “hands-on” training in techniques, and the like are essential to achieving the goals of a course and provision for makeup is not feasible educationally or logistically, the student shall be notified that absences beyond a given number shall result in his/her withdrawal from the course with no credit. A grade of “W” shall be given with the notation that the “W” grade is a result of excessive absence.

In collaboration with constituent local Districts, the Attendance Officer shall verify truancy and explore feasible modifications of the truant’s educational program. For programs run by the Intermediate District, the Intermediate School District will keep attendance records in accordance with rules established by the State Board of Education.

If such modifications do not rectify the attendance problem, the Attendance Officer shall pursue available legal remedies.

8020.1    Compulsory Attendance - Religious Exemption

Any student, who has completed the eighth grade before reaching 16 years of age and who is a member of a recognized church or religious denomination that objects to a regular public high school education, may attend classes in a regularly supervised non-public program of instruction approved by the State Board of Education. Attendance of such a student in a non-public educational program shall conform to state law.

It is the parents/guardians responsibility to provide transportation to such non-public religious activities.

Approved:       December 11, 2002
LEGAL REF:             MCL 380.1231; 380.1561; 380.1571; 380.1577; 380.1586-1589; R 340.71; OAG, 1977-1978, No 5414, p 738 (December 20, 1978); OAG, 1987-1988, No 6467, p 196 (September 16, 1987) People v DeJonge 188 Mich App 447; 470 NW2d 433 (1991); Flint Bd of Ed v Williams 88 Mich App 8; 276 NW2d 499 (1979)

 

 

8035    ABSENCES AND EXCUSES (Cf. 8020)                                                           

The Board recognizes that from time to time compelling circumstances will require that a student be late to school or dismissed before the end of the school day.

The Board requires that the school be notified in advance of such tardiness or absences by written request of the student's parent or guardian, which shall state the reason for the tardiness or early dismissal. Justifiable reasons shall be determined by the building administrator.

The Board, other than for illness or other reasons specifically referenced in Board Policy 8020, discourages any absence from school. All absences shall be either excused or unexcused. Appropriate rules and regulations regarding student absences shall be developed by the administrative staff and incorporated into the student handbooks.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1571, 380.1578, 380.1586

 

 

 

8040    SCHOOL ADMISSIONS                                                                                        

Since schools are maintained for the primary benefit of the residents of the District, non-resident students may be admitted only to the extent that staff, facilities, equipment, and supplies are available, and only upon Board approval. A student will not normally be admitted to the District who is under suspension or expulsion from another District or who has voluntarily withdrawn from school in another District due to poor academic performance or for disciplinary reasons. 

            8040.1    Eligibility of Resident/Non‑Resident Students

The Board will educate, tuition-free, only those students who are, or whose parents/guardians are, legal residents of the District’s constituent local school Districts or students who have been accepted on a tuition basis by the local school District.

Non-resident students may be accepted into District programs on a tuition or special fee basis.

Students, residing in the District but not living with their parents, guardian, or person who qualifies in place of the parent, shall be ineligible to participate in District programs unless said students can be considered emancipated minors by court decree and has proved the establishment of an independent residence.

8040.2    Tuition (Cf. 8990)

Tuition may be charged to nonresident students at a rate established by the Board.

8040.3    Assignments

The Program Administrator shall be initially responsible for assignment of all students within the programs. In the event that a parent or guardian is dissatisfied with a student assignment, he/she shall confer with the Administrator, and if not satisfied with the Administrator’s explanation for the assignment, the parent/guardian may confer with the Superintendent.

In the event that the parent/guardian is still dissatisfied, the assignment may be appealed in writing to the Board.

In the case of special education students, parents/guardians would request an IEPC.

 

8040.4    Withdrawals from School

Whenever a student wishes to withdraw from a District program, efforts are made to determine the underlying reason for such action and, when appropriate, District resources are used to assist the student to continue in the program.

If the student makes the decision to withdraw, the constituent local District will be notified and all District-owned supplies, materials, and equipment in the possession of or being used by the student shall be returned and in proper condition.

 

Approved:        December 11, 2002

LEGAL REF:  MCL 380.688; 380.1134-1135; 380.1147-1148; 380.1204a; 380.1282;                          380.1324; 380.1401; 380.1416; 388.1517-1518; 388.1606; OAG, 1979-1980, No 5642, p 587 (February 4. 1980); OAG, 1981-1982, No 5925, p 234 (June 23, 1981); OAG, 1981-1982, No 5995, p 412 (October 12, 1981); OAG, 1987-1988, No 6467, p 196 (September 16, 1987)

 

 

8045 HOMELESS STUDENTS

Children who meet the Federal definition of "homeless" will be provided a free appropriate public education in the same manner as all other students of the District. To that end, homeless students will not be stigmatized or segregated on the basis of their status as homeless and will be assigned to the school serving those non-homeless students residing in the area in which the homeless child is actually living. The District shall establish safeguards that protect homeless students from discrimination on the basis of their homelessness.

Homeless children and youth are defined as individuals who lack a fixed, regular, and adequate nighttime residence, and include those who meet any of the following criteria:                                

a. share the housing of other persons due to loss of housing, economic hardship, or similar reason
b. live in motels, hotels, trailer parks, or camping grounds due to a lack of alternative adequate accommodations
c. live in emergency or transitional shelters
d. are abandoned in hospitals
e. are awaiting foster care placement
f. have a primary night time residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, or
g. live in a car, park, public space, abandoned building, substandard housing, bus or train station, or similar setting

Additionally, pursuant to Federal and State law, migratory children who are living in circumstances described in a-g above are also considered homeless.

Homeless preschool-aged children and their families shall be provided equal access to the educational services for which they are eligible, including preschool programs administered by the School District.

The District shall remove barriers to the enrollment and retention of homeless students in schools in the District. Homeless students shall be enrolled immediately, even if they do not have the necessary enrollment documentation such as immunization and health records, proof of residency or guardianship, birth certificate, school records, and other documentation.

Homeless students will be provided services comparable to other students in the District including:

a. transportation services;
b. educational services for which the homeless student meets eligibility criteria including services provided under Title I of the Elementary and Secondary Education Act or similar State or local programs, educational programs for children with disabilities, and educational programs for students with limited English proficiency;
c. programs in vocational and technical education;
d. programs for gifted and talented students;
e. school nutrition programs; and
f. before- and after- school programs.

Homeless students have the right to remain in their school of origin or the local attendance area school, according to the child's best interest. The school of origin is the school that the student attended when permanently housed or last enrolled. The local attendance area school is any public school that non-homeless students who live in the attendance area in which the student is actually living are eligible to attend.

Homeless students have the right to dispute their school assignment, if their assignment is other than their school of origin. In determining the best interest of the student, the District shall, to the extent feasible, keep the student in the school of origin, except when doing so is contrary to the wishes of the homeless student's parent or guardian or the unaccompanied youth. If the student is sent to a school other than the school of origin or a school requested by the parent or guardian, a written explanation, including a statement regarding the right to appeal, will be provided to the homeless student's parent or guardian or the unaccompanied youth.

The Board of Education requires that these rights and the dispute process be communicated to the parent or guardian of the homeless student or unaccompanied youth.

In addition to notifying the parent or guardian of the homeless student or unaccompanied youth of the rights described above, the District shall post public notice of educational rights of children and youth experiencing homelessness in each school.

At the request of the parent or guardian, or in the case of an unaccompanied youth, the local homeless liaison, transportation shall be provided for a homeless student to and from the school of origin as follows:

a.  If the homeless student continues to live in the School District in which the school of origin is located, transportation will be provided in accordance with District policy/administrative guidelines.

b.  If the homeless student moves to an area served by another district, though continuing his/her education at the school of origin, the district of origin and the district in which the student resides must agree upon a method to apportion responsibility and costs for transportation to the school of origin. If the districts cannot agree upon such a method, the responsibility and costs must be shared equally.

The Superintendent will appoint a Liaison for Homeless Children who will perform the duties as assigned by the Superintendent. Additionally, the Liaison will coordinate and collaborate with the State Coordinator for the Education of Homeless Children and Youth as well as with community and school personnel responsible for the provision of education and related services to homeless children and youths.

 

Approved: January 14, 2015
LEGAL REF: 42 U.S.C. 11431 et seq. (McKinney - Vento Homeless Assistance Act)

 

 

 

8090    RELEASE OF A STUDENT DURING THE SCHOOL DAY                          

In recognition of the District's obligation to parents/guardians for the health, welfare and safety of students, building Principal/Program Administrators shall not release a student during the school day except in emergencies or to a student’s lawful custodian as defined by Michigan law. The identification of the student’s lawful custodian shall be verified to the satisfaction of the Principal/Program Administrator. All written or verbal requests of the lawful custodian shall be verified to the satisfaction of the Principal/Program Administrator. The name, address and telephone number of the lawful custodian shall be entered on the permanent record of the student in accordance with Board Policy 8040 and 8090-R.

If one parent has been awarded custody of the student in a divorce settlement, the parent in custody as defined in statute shall inform the school, in writing, of any limitations in the right of the non‑custodial parent. Absent such notice, the school will presume that the student may be released into the care of either parent.

No student who has a medical disability that may be incapacitating may be released from school without a person to accompany him/her.

No student shall be released from school to anyone whose signature authorizing such custody is not on file in the building.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1561(e); R 340.71-75; OAG, 1989-1990, No 6596, p 195 (August 9, 1989)

 

 

8100    STUDENT CONDUCT                                                                                         

Respect for law and for those persons in authority shall be expected of all students. This includes conformity to District rules as well as general provisions of law regarding minors. Respect for the rights of others, consideration of their privileges, and cooperative citizenship shall also be expected of all students.

Respect for real and personal property, pride in one's work, achievement within the range of one's ability; and exemplary personal standards of courtesy, decency, and honesty should be maintained in the programs of this District.

District personnel, students, and parents/guardians are responsible for the conduct of students while involved in any District sponsored activity.

Discipline on District vehicles shall be the responsibility of the driver on regular bus runs. When District vehicles are used for field trips and other District activities, however, the teacher or advisor shall be responsible for student discipline. If a student becomes a serious discipline problem on the vehicle, the Superintendent may suspend the transportation privileges of the student providing such suspension conform to due process.

Student conduct shall be governed by the rules and provisions of the Student Code of Conduct. This Code of Conduct shall be reviewed periodically.

 

Approved:       December 11, 2002
LEGAL REF: MCL 380.601a; 380.1311; 380.1312

 

 

 

8130    SEARCHES OF MOTORIZED VEHICLES, LOCKERS, AND STUDENTS           

Searches of lockers, motorized vehicles, and students shall be conducted under the appropriate legal standard, to maintain the safety and security of students, teachers, guests, and school property.

8130.1    Lockers

All lockers assigned to pupils are the property of the school District. At no time does the school relinquish its exclusive control of its lockers. The school Principal/Program Administrator shall have custody of all combinations to all lockers and locks. Pupils are prohibited from placing locks on any locker without the prior approval of the Principal/Program Administrator.

The school may assign temporary use of lockers to students for their convenience and the lockers may be used only as permitted by the rules developed by the Superintendent. The Board authorizes the Principal/Program Administrator to search lockers and locker contents at any time, without notice, and without parental/guardian or pupil consent. Random searches may be conducted.

The Principal/Program Administrator may request the assistance of law enforcement in conducting a locker search pursuant to state statute. If law enforcement is summoned, the Principal/Program Administrator shall supervise the search. In conducting a search, the privacy rights of the student regarding any items discovered that are not illegal or against school policy and rules shall be respected.

Any illegal or unauthorized items found during a locker search or items deemed to be a threat to the safety and security of others may be seized.  Such items include, but are not limited to:

a.       Firearms;
b.      Explosives;
c.       Dangerous weapons;
d.      Flammable material;
e.       Illegal controlled substances or controlled substances analogues or other               intoxicants;
f.       Contraband;
g.      Poisons; and
h.      Stolen property.

Law enforcement authorities shall be notified immediately of seizure of such items or of items that are required to be reported to law enforcement under the Statewide School Safety Information Policy. The items seized will be turned over to law enforcement. The parent/guardian of a minor student or a student 18 years of age or older, shall be notified by the Principal/Program Administrator of items removed from the locker, unless otherwise provided by law.

 

8130.2    Motorized Vehicles

Student use of a motorized vehicle on school property is a privilege. Motorized vehicles brought onto school property by students are subject to search by the Principal/Program Administrator, without notice or consent, if the Principal/Program Administrator reasonably suspects that the contents of the motorized vehicle may present a threat or potential threat to the health, safety, or welfare of other students, staff, or to the school in general.

In the case of a locked motor vehicle, every effort will be made to have the vehicle unlocked by the student before proceeding with the search. Students refusing to cooperate in allowing a search of a vehicle brought by them onto school property shall be subject to disciplinary action up to and including revocation of driving privileges on school property and/or long-term suspension or expulsion.

8130.3    Students

Upon reasonable suspicion, and in order to protect the health, safety or welfare of the students under school jurisdiction, the building/program administrators, are authorized to search students.  All searches shall be carried out in the presence of an adult witness.

8130.4    Strip Searches

No strip searches shall be conducted by school authorities.

8130.5    Law Enforcement Searches

School officials shall cooperate with law enforcement officers who seek to execute a search warrant. Where law enforcement officers desire to search without a warrant, school officials should request that the circumstances be explained, and should normally not assist, unless a clear emergency exists.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1308(5), Statewide School Safety Information Policy, New Jersey v. T.L.O., 469 U.S. 325 (1985)

 

 

8140    INTERROGATION AND INVESTIGATIONS CONDUCTED IN SCHOOL (Cf. 8580)              

It shall be the policy of the District that a reasonable cooperative effort is to be maintained between the school administration and law enforcement agencies. Law enforcement officials may be summoned in order to conduct an investigation of alleged criminal conduct on the school premises or during a school-sponsored activity or to maintain the educational environment. They may also be summoned for the purpose of maintaining or restoring order when the presence of such officers is necessary to prevent injury to persons or property. Administrators have the responsibility and the authority to determine when the presence and assistance of law enforcement officers is necessary within their respective jurisdictions. The District's administrators shall at all times act in a manner which protects and guarantees the rights of students and parents/guardians and shall cooperate with law enforcement officials as provided in 8140-R.

School staff members may be informed annually of the contents of this policy and rules.

Approved:       December 11, 2002

 

 

8220    ALCOHOL AND DRUG ABUSE                                                                        

Students, who unlawfully possess, use or distribute alcohol, look-alike drugs, inhalants, and/or illicit drugs on school premises or at a school activity or event will be subject to discipline up to and including expulsion and referral to the police for prosecution, in accordance with the District’s “Student Code of Conduct.” Students may also be required to complete, successfully, an appropriate rehabilitation program.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1170

 

 

8230    TOBACCO PRODUCTS                                                                                       

The use and/or the possession by any student, regardless of age, of any tobacco product are prohibited in any school building, at school-sponsored events, regardless of location, or on any school property.

Possession of tobacco products by any student under the age of 18 years may be reported to appropriate law enforcement authorities. (Cf. 2790)

Approved:       December 11, 2002
LEGAL REF: MCL 380.1170; 333.12601 et seq.; 722.642; 750.473; OAG, 1977-1978, No 5202, p 167 (July 11, 1977); OAG, 1977-1978, No 5336, p 502 (June 28, 1978)

 

 

8240    STUDENT APPEARANCE                                                                                  

The Board of Education recognizes that each student's mode of dress and grooming is a manifestation of personal style and individual preference. The Board will not interfere with the right of students and their parents/guardians to make decisions regarding their appearance, except when their choices interfere with the District's educational program.

Grooming guidelines as are necessary to promote discipline, maintain order, secure the safety of students, and provide a healthy environment conducive to educational purposes. Such guidelines shall prohibit any student dress or grooming practices that:

a.Present a hazard to the health or safety of the student himself/herself or to others;

b.Interfere with schoolwork, creates disorder, or disrupt the educational program;

c.Cause excessive wear or damage to District property; or

d.Prevent the student from achieving his/her own educational objectives because of blocked vision or restricted movement.

Approved:       December 11, 2002

 

 

8245    GANGS                                                                                                                    

The Board desires to keep District schools and students free from threats or harmful influence of any groups or gangs, which advocate drug use, violence, or disruptive behavior. The Superintendent shall maintain continual, visible supervision of District premises to deter gang intimidation of students and confrontations between members of different gangs.

The Superintendent may:

a.       Establish open lines of communication with local law enforcement authorities to share information and provide mutual support in this effort;

b.      Provide in-service training to help staff identify gangs and gang symbols, recognize early manifestations of disruptive activities, and respond appropriately to gang behavior; or

c.       Keep the staff informed about conflict management techniques and alerted to intervention measures and community resources, which helps students.

The Board prohibits the presence of any apparel, jewelry, accessory, notebook or manner of grooming which, by virtue of its color, arrangement, trademark or any other attribute, denotes membership in gangs that advocate drug use, violence, or disruptive behavior.

Approved:       December 11, 2002

 

 

8255    TERRORISTIC THREATS/ACTS                                                                      

The Board recognizes the danger that terroristic threats or acts by students present to the safety and welfare of District students, staff, and community. The Board acknowledges the need for an immediate and effective response to a situation involving such a threat or act.

A terroristic threat shall mean a threat to commit violence communicated with the intent to terrorize another, to cause evacuation of a building, or to cause serious public inconvenience, in reckless disregard of the risk causing such terror or inconvenience.

A terroristic act shall mean an offense against property or involving danger to another person.

The Board prohibits any District student, at any time, regardless of whether school is in session, from communicating terroristic threats or committing terroristic acts directed at any student, employee, Board member, community member, school building, or property.  Any such threat, either real or intended as a joke, or any terroristic act will not be tolerated in or around the COOR Intermediate School District, its properties or in or on any vehicle or watercraft owned, leased, rented or used in connection with any school activity and hereby adopts a “zero tolerance” of any such actions.

The Board directs the Superintendent to react promptly and appropriately to information and knowledge concerning a possible or actual terroristic threat or act and to initiate or recommend the most serious disciplinary action available under the law for such threats or acts.      

Staff members and students shall be responsible for informing the Superintendent regarding any information or knowledge they may have relevant to a possible or actual threat or act. Failure to bring forward information or knowledge relative to a possible or actual threat or act shall result in disciplinary consequences for students up to and including permanent expulsion and for staff members up to and including discharge.

When the Superintendent has evidence that a student has made a terroristic threat or committed a terroristic act, the following guidelines shall be applied:

a.       The Superintendent shall immediately suspend the student;

b.      The Superintendent shall promptly report the incident to the Board President; and

c.       Based upon further investigation, the Superintendent will determine whether the student shall be reported to law enforcement officials.

The Superintendent, based upon further investigation, shall recommend expulsion, if appropriate, of the student to the Board.

If a student is expelled for making terroristic threats or committing terroristic acts, the Board may require, prior to readmission, that the student provide competent and credible evidence that the student does not pose a risk of harm to others.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1308

 

 

8260    BULLYING                                                                                                                 

It is the policy of the District to provide a safe and nurturing educational environment for all of its students. 

This policy protects all students from bullying/aggressive behavior regardless of the subject matter or motivation for such impermissible behavior. 

Bullying or other aggressive behavior toward a student, whether by other students, staff, or third parties, including Board members, parents, guests, contractors, vendors, and volunteers, is strictly prohibited. This prohibition includes written, physical, verbal, graphic or physical act (including electronically transmitted acts- i.e., cyberbullying, through the use of inter net, cell phone, personal digital assistant (pda), computer, or wireless handheld device, currently in use or later developed and used by students) that is reasonably perceived as being dehumanizing, intimidating, hostile, humiliating, threatening, or otherwise likely to evoke fear of physical harm or emotional distress and may be motivated either by bias or prejudice based upon any actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression; or a mental, physical, or sensory disability or impairment; or by any other distinguishing characteristic.  and psychological abuse, including hazing, gestures, comments, threats, or actions to a student, which cause or threaten to cause bodily harm, reasonable fear for personal safety or personal degradation. 

Demonstration of appropriate behavior, treating others with civility and respect, and refusing to tolerate harassment or bullying is expected of administrators, faculty, staff, and volunteers to provide positive examples for student behavior. 

This policy applies to all "at school" activities in the District, including activities on school property, in a school vehicle, and those occurring off school property if the student or employee is at any school-sponsored, school-approved or school-related activity or function, such as field trips or athletic events where students are under the school's control, or where an employee is engaged in school business. Misconduct occurring outside of school may also be disciplined if it interferes with the school environment. 

Notification

Notice of this policy will be annually circulated to and posted in conspicuous locations in all school buildings and departments within the District and discussed with students, as well as incorporated into the teacher, student, and parent/guardian handbooks. State and Federal rights posters on discrimination and harassment shall also be posted at each building. All new hires will be required to review and sign off on this policy and the related complaint procedure.

Parents/Guardians of the alleged victim(s), as well as of the alleged aggressor(s), shall be promptly notified of any complaint or investigation as well as the results of the investigation to the extent consistent with student confidentiality requirements. A record of the time and form of notice or attempts at notice shall be kept in the investigation file. 

To the extent appropriate and/or legally permitted, confidentiality will be maintained during the investigation process. However, a proper investigation will, in some circumstances, require the disclosure of names and allegations. Further, the appropriate authorities may be notified, depending on the nature of the complaint and/or the results of the investigation. 

Implementation

The Superintendent is responsible to implement this policy, and may develop further guidelines, not inconsistent with this policy. 

This policy is not intended to and should not be interpreted to interfere with legitimate free speech rights of any individual. However, the District reserves the right and responsibility to maintain a safe environment for students, conducive to learning and other legitimate objectives of the school program. 

Procedure

Any student who believes he/she has been or is the victim of bullying, hazing, or other aggressive behavior should immediately report the situation to the Principal or Director. The student may also report concerns to a teacher or staff who will be responsible for notifying the appropriate administrator or Board official. Complaints against the building Principal should be filed with the Superintendent. Complaints against the Superintendent should be filed with the Board President. 

Every student is encouraged, and every staff member is required, to report any situation that they believe to be aggressive behavior directed toward a student. Reports shall be made to those identified above. Reports may be made anonymously, but formal disciplinary action may not be taken solely on the basis of an anonymous report. 

The Principal or other administrator as designated shall promptly investigate and document all complaints about bullying, aggressive or other behavior that may violate this policy. The investigation must be completed as promptly as the circumstances permit and should be completed within three (3) school days after a report or complaint is made. 

If the investigation finds an instance of bullying or aggressive behavior has occurred, it will result in prompt and appropriate remedial action. This may include up to expulsion for students, up to discharge for employees, exclusion for parents/guardians, guests, volunteers and contractors, and removal from any official position and/or a request to resign for Board members. Individuals may also be referred to law enforcement or other appropriate officials. 

The individual responsible for conducting the investigation shall document all reported incidents and report all verified incidents of bullying, aggressive or other prohibited behavior, as well as any remedial action taken, including disciplinary actions and referrals, to the Superintendent. The Superintendent shall submit a compiled report to the Board on an annual basis. 

 

Non-Retaliation/False Reports

Retaliation or false allegations against any person who reports, is thought to have reported, files a complaint, participates in an investigation or inquiry concerning allegations of bullying or aggressive behavior (as a witness or otherwise), or is the target of the bullying or aggressive behavior being investigated, is prohibited and will not be tolerated. Such retaliation shall be considered a serious violation of Board policy, independent of whether a complaint of bullying is substantiated. Suspected retaliation should be reported in the same manner as bullying/aggressive behavior. 

Making intentionally false reports about bullying/aggressive behavior for the purpose of getting someone in trouble is similarly prohibited and will not be tolerated. Retaliation and intentionally false reports may result in disciplinary action as indicated above. 

 

Definitions

The following definitions are provided for guidance only. If a student or other individual believes there has been bullying, hazing, harassment or other aggressive behavior, regardless of whether it fits a particular definition, he/she should report it immediately and allow the administration to determine the appropriate course of action. 

“Aggressive behavior” is defined as inappropriate conduct that is repeated enough, or serious enough, to negatively impact a student's educational, physical, or emotional well-being. Such behavior includes, for example, bullying, hazing, stalking, intimidation, menacing, coercion, name-calling, taunting, making threats, and hitting/pushing/shoving. 

“At School” is defined as in a classroom, elsewhere on school premises, on a school bus or other school related vehicle, or at a school-sponsored activity or event whether or not it is held on school premises. It also includes conduct using a telecommunications access device or telecommunications service provider that occurs off school premises if either owned by or under the control of the District.

“Bullying” is defined as any gesture or written, verbal, graphic, or physical act (including electronically transmitted acts, i.e. cyberbullying through the use of internet, telephone or cell phone, personal digital assistant (PDA), computer, or wireless hand held device currently in use or later developed and used by students) that, without regard to its subject matter or motivating animus, is intended or that a reasonable person would know is likely to harm one (1) or more students either directly or indirectly by doing any of the following: 

1.  Substantially interfering with educational opportunities, benefits, or programs of one (1) or more students; 

2.Adversely affecting the ability of a student to participate in or benefit from the school District's educational programs or activities by placing the student in reasonable fear of physical harm or by causing substantial emotional distress; 

3.  Having an actual and substantial detrimental effect on a student's physical or mental health; and/or 

4.   Causing substantial disruption in, or substantial interference with, the orderly operation of the school.     

Bullying can be physical, verbal, psychological, or a combination of all three.

Some examples of bullying are: 

1.  Physical - hitting, kicking, spitting, pushing, pulling; taking and/or damaging personal belongings or extorting money, blocking or impeding student movement, unwelcome physical contact. 

2.  Verbal - taunting, malicious teasing, insulting, name calling, making threats. 

3. Psychological - spreading rumors, manipulating social relationships, coercion, or engaging in social exclusion/shunning, extortion, or intimidation. This may occur in a number of different ways, including but not limited to notes, emails, social media postings, and graffiti. 

“Harassment” includes, but is not limited to, any act which subjects an individual or group to unwanted, abusive behavior of a nonverbal, verbal, written or physical nature, often on the basis of age, race, religion, color, national origin, marital status or disability, but may also include sexual orientation, physical characteristics (e.g., height, weight, complexion), cultural background, socioeconomic status, or geographic location (e.g., from rival school, different state, rural area, city, etc.). 

“Intimidation/Menacing” includes, but is not limited to, any threat or act intended to: place a person in fear of physical injury or offensive physical contact; to substantially damage or interfere with person's property; or to intentionally interfere with or block a person's movement without good reason. 

“Staff” includes all school employees and Board members. 

“Third parties” include, but are not limited to, coaches, school volunteers, parents, school visitors, service contractors, vendors, or others engaged in District business, and others not directly subject to school control at inter-district or intra-district athletic competitions or other school events. 

For further definition and instances that could possibly be construed as Harassment, see policy 8018; Hazing, see Policy 8270. 

 

Approved: April 11, 2012
Amended: October 14, 2015

LEGAL REF: MCL 380.1310B (Matt's Safe School Law, PA 241 of 2011); Model Anti-Bullying Policy, Michigan State Board of Education 

 

 

 

8300    STUDENT DISCIPLINE (Cf. 5220)                                                                        

The Board acknowledges that conduct is closely related to learning. An effective instructional program requires an orderly school environment and the effectiveness of the educational program is, in part, reflected in the behavior of students. Such rules shall require that students:

a.       Conform to reasonable standards of socially acceptable behavior;

b.      Respect the person and property of others;

c.       Preserve the degree of order necessary to the educational program in which they are engaged;

d.      Respect the rights of others; and

e.       Obey constituted authority and respond to those who hold that authority.

 

The Superintendent shall promulgate rules and regulations for student conduct when carrying out the purposes of this policy and see to it that those rules and regulations:

a.       Are not arbitrary but bear a reasonable relationship to the need to maintain a school environment conducive to learning;

b.      Do not discriminate among students;

c.       Do not demean students; and

d.      Do not violate any individual rights constitutionally guaranteed to students.

No student is to be detained after the close of the regular school day unless the student's parent/guardian has been contacted and informed that the student will be detained. No student shall be refused transportation services until the parent/guardian and/or the police have been notified or other suitable transportation arrangements have been made. Notification to the parent/guardian is the responsibility of District personnel and should be made prior to the departure of school buses. If a parent/guardian cannot be contacted, the child should be detained on another day.

School student records will be forwarded to districts in which students enroll within 30 days of receipt of a written request for records from the district to which the student has moved. Records forwarded will include disciplinary records and shall include any suspension or expulsion actions against the students.

The Superintendent shall publish to all students and their parents/guardians the rules of the District regarding student conduct, the sanctions that may be imposed for breach of those rules, and the due process procedures that will be used in administering the student code of conduct.

Approved:       December 8, 2004

LEGAL REF: MCL 380.1311; 380.1312

 

 

8320    ASSAULTS COMMITTED BY STUDENTS                                                                                                                                              

8320.1    Physical Assaults

The Board may permanently expel a student in grade 6 or above if the student commits a physical assault, as defined by MCL 380.1311a (12) (B)[1] and in accordance with IDEA, against a District employee or against a person engaged as a volunteer or contractor for the District on school property, on a school bus or other school related vehicle, or at a school-sponsored activity or event.

8320.2    Threats of Assault Committed by Students

Any student in grade 6 or above who commits a verbal, written, or electronically transmitted threat of assault on school property, on a school bus or other school related vehicle, or at a school-sponsored activity or event against a District employee or against a person engaged as a volunteer or contractor for the District shall be suspended or expelled by the Board for up to 180 days. The Board may modify the expulsion period on a case-by-case basis.

For the purpose of this policy, “threat of assault” shall be defined as any willful verbal, written, or electronically transmitted threat to inflict injury upon another person, under such circumstances that create a reasonable fear of imminent injury, coupled with an apparent ability to inflict injury.

8320.3    Physical Assaults Committed Against Other Students

The Board shall suspend or expel a student in grade 6 or above for up to 180 days if the student commits a physical assault, as defined by MCL 380.1310(3)(b), against another student on school property, on a school bus or other school related vehicle, or at a school-sponsored activity or event. The Board may modify the suspension or expulsion period on a case-by-case basis.

8320.4    Reinstatement

The parent or legal guardian of a permanently expelled student, or an emancipated permanently expelled student may petition the Board for reinstatement. The Board shall provide all due process rights to reinstatement as outlined in state law.

8320.5    Application to Students with Disabilities

This policy shall be applied in a manner consistent with the rights secured under federal and state law to students who are determined to be eligible for special education programs and services.

8320.6    Implementation

The Superintendent shall develop specific procedures for dealing with suspensions or expulsions authorized by this policy. Regulations ensuring due process to all students before a long-term (10 days or more) suspension or expulsion is imposed shall be developed with the advice of the District’s attorney.

The regulations shall include procedures for reporting violations of this policy to the Board, procedures for referring permanently expelled students to appropriate Family Independence Agencies or County Community Health Agencies and specifics for the reinstatement of students.

 

Approved:       December 11, 2002
LEGAL REF: MCL 380.1310; 380.1311a

 

 

 

8350    STUDENT SUSPENSION AND EXPULSION (Cf. 8080)                               

The Superintendent, building Principal/Program Administrators, committee of certified employees, individual teachers (for up to one school day only - see "Suspensions by Teachers"; "Class, Subject or Activity Suspensions") or a Board appointed hearing officer may suspend, either for a short-term or long-term, or may make a recommendation to the Board regarding the permanent expulsion of a student guilty of any of the following:

a.       Willful violation and/or persistent disobedience of any published regulation for student conduct authorized, adopted or approved by the Board;

b.      Willful misconduct, which substantially disrupts, impedes, or interferes with the operation of any school;

c.       Willful misconduct which substantially impinges upon or invades the rights of others; or

d.      Disobedience of an order of a teacher, police officer, school security officer or other school authority, when such disobedience can reasonably be anticipated to result in disorder, disruption or interference with the operation of any school or substantial and material impingement upon or invasion of the rights of others.

8350.1    Suspensions

The Board authorizes the Superintendent to suspend or expel a student for up to 180 school days without Board action or approval. A suspension may be for a short-term not exceeding ten school days, or for a longer term, exceeding ten school days. Should a suspension be imposed for a number of days exceeding the remaining days in a semester, the days remaining on the suspension will commence with the beginning of the next semester unless otherwise determined by the Superintendent.

A short-term suspension may be imposed immediately upon a student without first affording the student or the parents or guardians a hearing if the presence of the student endangers other persons or property or substantially disrupts, impedes or interferes with the operation of the school.

A long-term suspension shall not be imposed upon a student unless the student has first been suspended for a short-term and not until an opportunity for a formal hearing on the suspension has been afforded the student.

8350.2       Class, Subject or Activity Suspensions

A teacher is authorized to immediately remove and suspend a student from a class, subject, or activity when the student’s behavior is so unruly, disruptive, or abusive that it seriously interferes with the teacher’s ability to teach the class, subject, or activity, or the student’s behavior interferes with the ability of other students to learn.

Any student suspended pursuant to this policy shall not be allowed to return to the class, subject, or activity from which he or she was suspended from, or participate in after school extracurricular activities, until the passage of one full school day from the time of the student’s infraction unless otherwise permitted by the teacher who ordered the suspension. 

Students attending separate class periods throughout the school day shall not be permitted during the term of the suspension to attend other classes in the school building.

Any student suspended from the same class, subject, or activity for ten accumulative days during the school year shall given a formal procedural hearing for each additional suspension beyond the tenth day in accordance with due process requirements required by Board of Education Policy for suspensions of ten days or more.

8350.3       Application to Students with Disabilities

This policy shall be applied in a manner consistent with the rights secured under federal and state law to students who are determined to be eligible for special education programs and services.

 

8350.4       Implementation

The Superintendent shall develop detailed written regulations to implement this policy in compliance with state law requirements. He/she shall ensure uniform and consistent application of the policy and shall report to the Board as required on its effectiveness.

The regulations shall include safeguards for the dismissal of students suspended for more than ten accumulative days, procedures for reporting violations of this policy to appropriate members of the District’s administration, and procedures for calling an immediate conference with parents/guardians subsequent to the student’s suspension.

8350.5       Expulsion

No student may be permanently expelled from the District until an opportunity for a formal hearing before the Board has been afforded the student.

8350.6       Appeals

The student and parents or guardians may appeal to the Board or a Board appointed hearing officer a long-term suspension ordered by the Superintendent or a building level administrator.

8350.7       Hearing Officer

The Board may appoint one or more hearing officers for purposes of hearing appeals made in cases of long-term suspensions. The hearing officer shall be a member of the Board or a certified employee of the District.

Whenever a Board appointed hearing officer hears any appeal, a written report shall be provided the Board. After receiving the report, the Board shall determine the appeal with or without an additional hearing. Any appeal determination by the Board in accordance with this policy and administrative procedures shall be valid to the same extent as if the matter were fully heard by the Board without a hearing officer.

8350.8       Written Notices

All required written notices may be mailed to the residence of the parents or guardians at the address on file in the school records of the student. In lieu of mailing the written notice, it may be personally delivered.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1204a; 380.1309; 380.1311, OAG, 1985-1986, No 6271, p 13 (February 7, 1985)

 

 

8355    SUSPENSION/EXPULSION OF STUDENTS WITH DISABILITIES                       

In matters relating to the disciplining of students with disabilities, the Board of Education shall abide by federal and state laws regarding suspension and expulsion.

When a disabled student’s behavior is such to justify exclusion from his/her current educational placement, the Supervisor/Principal may suspend the student for a period of not more than ten (10) days. The Superintendent shall ensure that appropriate due-process procedures are followed.

The District shall follow IDEA regulations for a suspension or expulsion for longer than ten (10) days. A manifestation/determination meeting will be held to ensure:

  1. That the Individual Education Program (I.E.P.) is current and complete;
  2. That the student has been appropriately placed as indicated by the I.E.P; and
  3. Whether the disruptive behavior is a manifestation of the disabling condition.

If the suspension period is completed before the I.E.P.C. can take appropriate action, the student shall be maintained in his/her current placement until such action has been taken.

For students with disabilities, as determined by Section 504 of the Rehabilitation Act of 1973, the Director of Special Education shall ensure that a recent evaluation (not more than six (6) months old) is available for use by the I.E.P.C. to help them determine causal relationship. If no recent evaluation is available, then one is to be completed prior to the conference.

If the behavior calling for suspension is not related to the disabling condition, as determined by the I.E.P.C., the student may be disciplined in accordance with policy 5610, Suspension and Expulsion.

If the wrongful behavior is disability-related, the student may not be suspended for more than ten (10) days or expelled. The I.E.P.C. shall recommend either a change in the educational placement of the student or a request for judicial relief, if the student’s behavior poses an immediate danger to the safety of others.

 

8355.1    Weapons/Firearms and Expulsion of Students with Disabilities

Students in possession of a dangerous weapon/firearm, who commit, or attempt to commit arson or rape on District grounds, in District buildings, or at District or school sponsored events, shall be permanently expelled from school and referred to the criminal justice or juvenile delinquency system and the appropriate county department of social services or community mental health District. The parent, legal guardian, and /or student shall also be notified of the referral.

The Board reserves to itself the authority to expel students permanently.

Each student subject to expulsion shall have his/her situation reviewed by the Superintendent on a case-by-case basis.

           

Approved:       December 11, 2002

LEGAL REF: MCL 380.1311; PL 103.227, 103.382; P.L. 94-142 Section 504; 1973 Rehab. Act; U.S. Supreme Court, Honig v. Doe

 

 

 

8450    STUDENT WELFARE (Cf. 8590)                                                                        

The Board and Superintendent will endeavor to provide a suitable environment conducive to the general health, safety, and welfare of each student in school attendance and in school-sponsored activities.

Approved:       December 11, 2002
LEGAL REF: MCL 333.26301-26306

 

 

8453    STUDENT WELLNESS POLICY (Cf. 4450, 4460)

The COOR Intermediate School District is committed to creating a healthy school environment that enhances the development of lifelong wellness practices to promote healthy eating and physical activities that support student achievement and hereby adopts this Student Wellness Policy.[2]

Nutrition Education

Every year, COOR Educational Center students, Pre - K-12, shall receive nutrition education that is aligned with the Michigan Health Education Content Standards and Benchmarks.[3]  Nutrition education that teaches the knowledge, skills, and values needed to adopt healthy eating behaviors shall be integrated into the curriculum.  Nutrition education information shall be offered throughout the school campus including, but not limited to, school dining areas and classrooms.  Staff members who provide nutrition education shall have the appropriate training.

Nutrition Standards

The District shall ensure that reimbursable school meals meet the program requirements and nutrition standards found in federal regulations.[4]  The District shall encourage students to make nutritious food choices. 

The District shall monitor all food and beverages sold or served to students, including those available outside the federally regulated child nutrition programs. The District shall consider nutrient density[5] and portion size before permitting food and beverages to be sold or served to students. 

The Superintendent shall continually evaluate vending policies and contracts.  Vending contracts that do not meet the intent and purpose of this policy shall be modified accordingly or not renewed.

Physical Education and Physical Activity Opportunities

The District shall offer physical education opportunities that include the components of a quality physical education program.[6]  Physical education shall equip students with the knowledge, skills, and values necessary for lifelong physical activity.  Physical education instruction shall be aligned with the Michigan Physical Education Content Standards and Benchmarks.[7]

Every year all students, Pre-K-12, shall have the opportunity to participate regularly in supervised physical activities, either organized or unstructured, intended to maintain physical fitness and to understand the short- and long-term benefits of a physically active and healthy lifestyle.

Other School-Based Activities Designed to Promote Student-Wellness

The District may implement other appropriate programs that help create a school environment that conveys consistent wellness messages and is conducive to healthy eating and physical activity. 

Implementation and Measurement

The Superintendent shall implement this policy and measure how well it is being managed, and enforced.  The Superintendent shall develop and implement administrative rules consistent with this policy.  Input from teachers (including specialists in health and physical education), school nurses, parents/guardians, students, representatives of the school food service program, the Board of Education, school administrators, and the public shall be considered before implementing such rules.  A sustained effort is necessary to implement and enforce this policy.  The Superintendent shall report to the Board, as requested, on the District’s programs and efforts to meet the purpose and intent of this policy.

Approved:       February 8, 2006        
LEGAL REF: Section 204 of Public Law 108-265 (Child Nutrition and WIC Reauthorization Act of 2004) (Approved by the Michigan State Board of Education, October 10, 2005.)

 

 

8460    STUDENT INSURANCE PROGRAMS (Cf. 4015)

The Board recommends that all students engaging in vocational or shop courses, science or vocational laboratories, cooking classes, or any other hazardous activity be covered by some type of accident insurance.

Any additional medical expense not covered by the student’s accident insurance or activities insurance and any voluntary, optional basic accident insurance is the responsibility of the parents/guardians.

Approved:       December 11, 2002

 

8480    IMMUNIZATIONS                                                                                                 

The Board requires that all students be properly immunized pursuant to the provisions of the Roscommon County Health Status Code and the Immunization Status Regulations.

The Superintendent, in accordance with District administrative procedures, shall suspend students from school who do not meet the immunization requirements within four (4) weeks of beginning school without proof of immunization.

Exemptions to the immunization requirements shall be granted only for medical, religious, or other reasons specified in the County Health Status Code.

8480.1       Immunization of Students

Preschool students will not be permitted to attend school if they have not completed their immunization requirements as required by Michigan state law except as provided in the administrative rules for this policy.

New students enrolling in Michigan schools for the first time will be required to meet State of Michigan immunization requirements upon entrance to school except as provided in the administrative rules for this policy.

Approved:       December 11, 2002
LEGAL REF: MCL 333.9201 et seq.; 380.1177

 

 

8510    COMMUNICABLE DISEASES - STUDENTS AND STAFF (Cf. 5370)        

In order to minimize the spread of contagious diseases among students and staff, the District will cooperate, fully, with the Roscommon County Health Department to enforce adherence to the Michigan Health Code for the prevention, control, and containment of communicable diseases.

A decision to close schools due to communicable disease outbreaks shall be made by the Superintendent in consultation with the Roscommon County Health Department medical staff.

A student with or carrying a communicable and/or chronic infectious disease has all rights, privileges, and services provided by law and the District’s policies.1

Approved:       December 11, 2002
LEGAL REF: MCL 333.5111; 333.5131; Family Educational Rights and Privacy Act of 1974, MDE Bulletin, September 23, 1999

 

 

8515    HEAD LICE POLICY                                                                                            

The School District will periodically conduct “head checks” to screen for head lice infestation. Designated school personnel trained to look for head lice will do this.

If a student is found to be infested with head lice, or to have nits, he/she will be sent home for treatment and a notification letter will be transmitted to the parent(s)/legal guardian(s).

The student shall not be readmitted to school until the child, parent or guardian can show proof, acceptable to the Superintendent, of an approved treatment.

The student must remain nit-free upon inspection at school. If the student is found to still have nits after returning to school, the parent(s)/guardian(s) will be notified and the child will be sent home for nit removal.

Copies of this policy, along with District rules and regulations governing head lice control and advice to parents/guardians on head lice control in the home, will be distributed to parents/guardians in a manner to be determined by the Superintendent.

Approved:       December 11, 2002

 

 

 

8580   CHILD ABUSE AND NEGLECT - DUTY TO REPORT                                 

Any school administrator, school counselor, or teacher of the District who has reasonable cause to know or suspect that a child has been subjected to abuse or neglect or who has observed the child being subjected to circumstances or conditions which would reasonably result in abuse or neglect will immediately report, or cause a report to be made, to the local Family Independence Agency.[8] 

All other staff who have reasonable cause to know or suspect that a child has been subjected to abuse or neglect or staff who have observed a child being subjected to above mentioned circumstances shall immediately report such in writing to the building administrator or other appropriate administrator in the building administrator’s absence.

School employees will not contact the child’s family or any other persons to determine the cause of the suspected abuse or neglect. It is not the responsibility of the school employees to determine or prove that the child has been abused or neglected.

8580.1       Access to Students on School Premises (Cf. 8140)

The Building Principal is authorized to act in loco parentis to protect the interests of the student when allowing a student to be interviewed by FIA representatives on school premises.

8580.2       Cooperation between School and Agencies

Elementary and secondary schools, FIA, and law enforcement agencies shall cooperate with each other in the investigation of reports of suspected child abuse or neglect. 

Approved:       September 9, 2009
LEGAL REF: MCL 722.621-638; Commonwealth v Allen, 980 S.W. 2d 278 (Ky., 1998)

 

 

8590    STUDENT SAFETY                                                                                              

The District will endeavor to provide a safe environment for students while in school attendance or in extra-class activities.

8590.1       Bus Riders

Any student who uses District-provided transportation shall be under the jurisdiction of the vehicle driver while in the vehicle and shall be subject to all rules and regulations developed by the Superintendent and building Principal/Program Administrators to cover such activities. Such rules and regulations shall be published in the appropriate student handbooks.

8590.2       Eye Protective Devices

Building Principal/Program Administrators shall assume the responsibility of seeing that sufficient eye protective devices are available to accommodate all classes or persons requiring them. All guidelines and rules shall be published in the appropriate staff bloodborne universal precaution plan and student handbooks.

Approved:       December 11, 2002
LEGAL REF: MCL 324.81101; 380.1288; R 340.1301-1305; OAG, 1981-1982, No 6097, p 727 (August 31, 1982)

 

 

 

8640    USE OF MOTORIZED VEHICLES (Cf. 4090)

There may be a need for some students to drive motorized vehicles to school. There also may be a need for safety regulations governing the use of such motorized vehicles on or near school property. The Superintendent may formulate plans and procedures regulating the driving, parking and use of student-motorized vehicles during the school day. Failure of student drivers to observe the District's regulations governing student use of motorized vehicles may result in disciplinary action.

Approved:       December 11, 2002
LEGAL REF: OAG, 1989-1990, No 6657, p 327 (August 21, 1990)

 

 

8650    STUDENT ACCIDENTS                                                                                      

The Board of Education believes that District personnel have certain responsibilities in case of accidents that occur in school. Said responsibilities extend to the administration of first aid by persons trained to do so, summoning of medical assistance, and notification of administration personnel, notification of parents/guardians, and the filing of accident reports.

Employees should administer first aid within the limits of their knowledge of recommended practices. All employees should make an effort to increase their understanding of the proper steps to be taken in the event of an accident.

The Superintendent may provide for an in-service program on first aid and CPR procedures.

The administrator in charge must submit an accident report to the Superintendent on all accidents that required or may require medical attention.

Approved:       December 11, 2002

 

 

8660    FIRST AID                                                                                                               

The District may provide appropriate first aid and CPR training for identified personnel.  This training may be provided as part of the District's in-service plan or other program established by the Board.

Only those school employees qualified by District approved training and medically qualified personnel may administer first aid and CPR to students. School employees shall not attempt to treat any student injury after the initial treatment of emergency first aid. The District will not assume liability under these policies for employees acting outside the scope of their authority and training.

Approved:       December 11, 2002
LEGAL REF: MCL 691.1504

 

 

 

8665    AUTOMATED EXTERNAL DEFIBRILLATORS (AED’S)

The COOR Board of Education recognizes that from time to time medical emergencies involving Sudden Cardiac Arrest (SCA) may arise that indicate and justify the use of an Automated External Defibrillator (AED). The American Heart Association recommends a defibrillation shock within the first three minutes of collapse in conjunction with activating the local Emergency Response Systems (911).

An AED is to be used to treat only those victims who experience Sudden Cardiac Arrest (SCA). It is to be applied only to victims who are unconscious, without pulse, signs of circulation, and normal breathing. The AED will analyze the heart rhythm and advise the operator if a shockable rhythm is detected. If a shockable rhythm is detected, the AED will charge to the appropriate energy level and advise the operator to deliver a shock. Sudden Cardiac Arrest (SCA) is a condition that occurs when the electrical impulses of the human heart malfunction causing a disturbance in the heart’s electrical rhythm resulting in what is called Ventricular Fibrillation (VF). This erratic and ineffective electrical heart rhythm causes complete cessation of the heart’s normal function of pumping blood. Without intervention, this condition results in sudden death. The most effective treatment for this condition is the administration of an electrical current to the heart by a defibrillator, delivered within three minutes after the onset of VF.

The Board has acquired AED units for use by qualified and trained personnel in the schools and for use at athletic events hosted by the District. Trained District personnel are authorized to carry portable AED’s for away activities under rules developed by the Superintendent.

Employees of the District will be authorized to utilize an AED only after completing initial and recurrent training courses, successfully, as approved by the American Heart Association for AED’s and CPR. Requirements for the frequency of recurrent training will be as specified by the issuing organization of the individual employee’s certification. Acceptable certification will consist of completion of an American Heart Association “Heartsaver AED” course and CPR course.

The Board authorizes and directs the Superintendent to promulgate appropriate administrative rules to implement the use of AED’s in the District.

Approved:  July 12, 2006
LEGAL REF:  MCL 691.1504 (3) (4) (5)

 

 

 

8670    ADMINISTRATION OF MEDICATIONS BY SCHOOL PERSONNEL (Cf. 2780) 

Whenever possible, medications for students should be administered by parents/guardians at home. As a service to the family, the Superintendent shall establish procedures for the administration of medication by school personnel in circumstances where such administration is deemed necessary for the student’s well being by the student’s parent/guardian or physician.

Any and all “biohazards” generated, such as, but not limited to: sharps, bandages, gauze, towelettes, and discarded live or attenuated vaccines, due to the administration of medications by school personnel shall be disposed of in accordance with the Michigan Medical Waste Regulatory Act, 1978 PA 368, R 325.1545(10). Students who “self administer” medications shall be responsible for returning any such wastes to their home for disposal by the student/parent/guardian. The Superintendent shall be responsible for providing staff members with written procedures to implement this requirement.

A school administrator, teacher or other school employee authorized to do so by the school administrator, may administer medication to a pupil in the presence of another adult employee or in an emergency that threatens the life or health of the pupil, pursuant to written permission of the pupil’s parent(s) or guardian(s), and in compliance with, the written instructions of a physician. All medications shall be in the original container, stored according to the instructions, and clearly labeled for the specific child. If the employee is a licensed or registered professional nurse, medications may be administered without another adult present. It is recognized that medication will continue to be taken independently by pupils who are competent to do so in their parent’s/guardians judgment without involvement of the schools. 

8670.1    Management of Students with Asthma in the School Setting

The District will honor the parental/guardian request and doctor's written instructions that allow a child to carry and self-medicate for asthma. If needed, school administrators may have direct communication with the child's health care provider in order to resolve individual problems that may arise because of a child's asthma. All staff shall be informed about the early warning signs of an acute asthma episode and should be aware of emergency procedures and contacts in case a child needs medical assistance. Copies of the "Signs of an asthma emergency," as published by the Michigan Department of Education, will be distributed to appropriate staff and shall be posted on appropriate bulletin Boards in school buildings.

 

8670.2    Exercise Induced Asthma Attacks

Teachers are to be informed that exercise can induce acute episodes for many students with asthma. It shall be the responsibility of the administration to inform school staffs who are responsible for students during physical activity of the identity of those students who have exercise-induced asthma. A child with exercise-induced asthma shall be allowed to stop any physical activity if they are having difficulty.

The Superintendent will implement this policy.

8670.3    Diabetic Emergencies

Staff shall be made aware of the symptoms of a diabetic emergency.  Staff with diabetic students should know the signs of possible side effects of diabetic medications, and also be aware which side effects are serious enough to warrant reporting to the child’s parent(s)/guardian(s) or health provider.

8670.4 Anaphylaxis Emergencies

A. Recognition of Common Allergens and Anaphylaxis Symptoms

Anaphylaxis is a severe and life-threatening allergic reaction.  Anaphylaxis may occur within minutes or longer after exposure to an allergen.   The most common allergens that may cause anaphylaxis are food, insect bites, medications, and latex.

The symptoms of anaphylaxis may be different for different individuals, and may also be different for one person over time.  Reported symptoms include:

  • Skin reactions, including hives along with itching, and flushed or pale skin (almost always present with anaphylaxis)
  • A feeling of warmth
  • The sensation of a lump in the throat
  • Constriction of the airways and a swollen tongue or throat, which can cause wheezing and trouble breathing
  • A weak and rapid pulse
  • Nausea, vomiting, or diarrhea
  • Dizziness or fainting

 

B. Emergency Preparedness

  1. The Board President (or designee) shall obtain a prescription in the name of the COOR ISD Board of Education as authorized by law for auto-injectable epinephrine as required to comply with this policy and applicable law.
  2. Each school operated by the COOR Intermediate School District shall maintain at least two epinephrine auto-injector devices at all times, regardless of whether any student/staff member has been diagnosed with allergies.
  3. The epinephrine auto-injectors maintained by the school may only be used by:  (a) a licensed registered professional nurse who is employed or contracted by the COOR Intermediate School District; or (b) a school employee who is trained in the admin-istration of an epinephrine auto-injector and who is authorized pursuant to this policy to administer an epinephrine auto-injector maintained by the school. 
  4. The Superintendent (or designee) shall, in consultation with a licensed registered professional nurse or other health care provider, determine the appropriate dose(s) of epinephrine auto-injectors (e.g., Junior or Adult) to be maintained at each school based upon the school population.
  5. Maintenance/Storage/Disposal Requirements. Epinephrine auto-injectors maintained by the school shall be stored according to manufacturer's direction, at the appropriate temperature, and in a clearly labeled and unlocked cabinet/container easily accessible to authorized personnel.  
  6. The Board directs the Superintendent (or designee) to authorize a licensed registered professional nurse who is employed or contracted by the COOR Intermediate School District, or a school employee who is trained in the administration of an epinephrine auto-injector under this policy, to possess an epinephrine auto-injector and to administer an epinephrine auto-injector to:
    1. a student who has a prescription on file at the school; or
    2. any other individual (including a student) on school grounds who is believed to be having an anaphylactic reaction.

 

  1. The Superintendent (or designee) shall:
  2.                     a. Designate and ensure that each school building within the COOR Intermediate School District with an instructional and administrative staff of at least 10 has at least two employees at the school who have been trained in the appropriate use and administration of an epinephrine auto-injector.

b. Designate and ensure that each school building within the COOR Intermediate School District with an instructional and administrative staff of fewer than 10 has at least one employee at the school who has been trained in the appropriate use and administration of an epinephrine auto-injector.

 

  1. Training 

a. For purposes of this policy, "trained in the appropriate use and administration of an epinephrine auto-injector" means completion of training in compliance with the Training Guidelines for Designated Staff on Allergies, Anaphylaxis, and Emergency Responses issued by the Michigan Department of Education (as may be amended from time to time), conducted under the supervision of a licensed registered professional nurse, and shall include evaluation by a licensed registered professional nurse.

b. The Superintendent (or designee) shall maintain documentation of training completed by each employee authorized to administer an epinephrine auto-injector.

 

C. Notice and Reporting.  The Superintendent (or designee) shall:

  1. Promptly notify the parent/legal guardian of a pupil to whom an epinephrine auto-injector has been administered and document all actual and attempted notice.

 

  1. At least annually, report to the Michigan Department of Education, in the form and manner prescribed by the Department, all instances of epinephrine auto-injector administration to a student at school.

 

D. Student Possession and Use

  1. The emergency anaphylactic policy requirements in this section do not alter the rights of those individuals authorized by law to self-possess or self-administer:

a. A metered dose inhaler or a dry powder inhaler to alleviate asthmatic symptoms or for use before exercise to prevent the onset of asthmatic symptoms.

b. An epinephrine auto-injector or epinephrine inhaler to treat anaphylaxis.

  1. Nothing in this policy alters or diminishes the rights of individuals who have prescription epinephrine auto-injectors or students under an allergy response plan in a health plan, Section 504 plan, or individualized education plan.

 

Approved:       December 11, 2002, August 18, 2014
LEGAL REF: MCL 380.1178; MCL380.1179; OAG, 1979-1980, No 5679, p 7-0 (April 11, 1980); OAG, 1993, No 6746, (January 13, 1993); MDE Bulletin, October 18, 1999, PA 378, 1978, Medical Waste Regulatory Act, R 325.1545(2)

MCL 380.1178, 380.1179, and 380.1179a, MCL 333.17744a; Michigan Department of Education Addendum to the 2002 Guidelines for Administering Medications to Pupils at School, Guidelines for Responding to an Anaphylaxis Emergency at School

Center for Disease Control and Prevention website: http://www.cdc.gov/healthyyouth/foodallergies/

Mayo Clinic website:

http://www.mayoclinic.org/diseases-conditions/anaphylaxis/basics/symptoms/con-20014324

 

 

 

8680    EMERGENCY MEDICAL AUTHORIZATION                                               

The District will distribute annually to parents or guardians of all students the Emergency Medical Authorization form.

In the event emergency medical treatment for a student is necessary, the District will adhere to the instructions on the authorization form.

Emergency medical authorization will be kept in a separate, easily accessible file at the building of attendance during the school year. At the end of the school year, the authorizations     are to be stored with the student's cumulative records.

Any time a student or a group of students is taken out of the District to participate in a District-related event, the staff in charge of the event must take the Emergency Medical Authorizations for those students.

Approved:       December 11, 2002

 

8681    Do Not Resuscitate Orders                                                                   

If the parent(s)/guardian(s) on behalf of a student, or a student who is 18 years of age or older, submits a Do Not Resuscitate (DNR) Order or other request that District staff not provide the student with cardiopulmonary resuscitation (CPR) or other life sustaining emergency care to be considered, the order or request must be in writing.

DNR is defined as the withholding of cardiopulmonary resuscitation (CPR), artificial ventilation and other related life sustaining procedures in the event of cardiac or respiratory arrest. A DNR order is separate from other aspects of the student's care. There should be no implied or actual abandonment of other supportive care such as: administration of oxygen, suctioning, use of the Heimlich Maneuver, control of bleeding and pain, and positioning for comfort.

Whether the District shall honor the request or not is a decision which shall be made by the Superintendent, or other such person or persons as may be designated by the Superintendent, including where appropriate, the participants of a student's Individualized Education Program Team (IEPT) or Section 504 Planning Committee. In making such a determination the Superintendent, or such persons as may be designated by the Superintendent, shall consider and attempt to balance the District's obligation under law to honor the person's request, act only in the best interest of the student, provide necessary special education programs and services (or other reasonable accommodations) to students with disabilities where appropriate, and not violate other legal requirements which arise in any given situation. In making a decision, the superintendent or designee shall consider the authority of the person making the request and whether honoring the request would be in the student's best interest       

When a determination is made that a request shall be honored, the District and the person making the request shall enter into a written agreement setting forth the specific steps which shall be taken should a situation arise requiring implementation of the request. The person making the request and the District shall agree upon a process for periodic review of the agreement which shall be set forth as one of the specific steps in the written agreement.

           

Do Not Resuscitate Orders          

As in all emergency medical situations, Emergency Medical Services (EMS) will be contacted by the District for medical support and must be included in the specific written steps. Parental/Guardian contact must be made with the local medical authority to determine EMS's "Policies and Procedures for Implementing Do Not Resuscitate Orders.” The person making the request must provide the District with the response sought from EMS and it should be included in the specific written steps.

If a determination is made that a request should not be honored, the District will petition the probate court for judicial review of the request. The Superintendent, or such other persons as may be designated by the Superintendent, shall have responsibility for administering this policy.

Approved:  December 13, 2006         

 

 

8700    STUDENT ACTIVITIES                                                                                       

Any activity, which involves the expenditure of public funds, shall be subject to prior approval of the Board.

8700.1       Activity Fund Management (Cf. 3800)

The Building Principal/Program Administrator shall maintain an accurate record of all student activity funds in the respective attendance centers. No funds shall be expended from these accounts except in support of the student activity program.

 

Approved:       December 11, 2002

 

 

8720    STUDENT ORGANIZATIONS

8720.1       Student Social Events

Student social events, such as dances and parties, contribute an important element in the development of the individual. All such events must have the prior approval of the Building Principal/Program Administrator and the faculty sponsor of the club or class sponsoring the event.

Approved:       December 11, 2002
LEGAL REF: MCL 380.1299; 20 USCA §4071, et seq. (Equal Access Act)

 

 

8725       STUDENT FUND RAISING                                                                                             

The Board of Education acknowledges that the solicitation of funds from students must be limited since compulsory attendance laws make the student a captive donor and may also disrupt the program of the District.

For purposes of this policy "student fund raising" shall include any solicitation and collection of money from students for any purpose and shall include the collection of money in exchange for tickets, papers, or any other goods or services for approved student activities.

The Board will permit student fund raising by students on District property or at any District-sponsored event only when the profit therefrom is to be used for District purposes or those of a constituent local District.

Fundraising for approved organizations, those whose funds are managed by the District or by constituent local District may be permitted on District premises by the Principal or Supervisor.

The Superintendent may permit fundraising by students on District grounds on behalf of District-related organizations whose funds are not managed by the District or by a constituent local District.

All other fund-raising shall be done in accordance with Board policies 3800, 8700, and 9170.

 

Approved:       December 11, 2002

 

 

 

8727    STUDENT PRODUCTION OF GOODS AND SERVICES                                                     

It is the policy of the Board of Education that students may produce goods and services in District programs for nonprofit community organizations or groups only to the extent that such production furthers the educational development of those students. In all circumstances, Federal or State Department of Labor regulations must be addressed.

 

Approved:       December 11, 2002

 

8740    STUDENT PHOTOGRAPHS                                                                               

The Board allows the practice of contracting with commercial photographers to take student pictures and make them available to parents/guardians as a part of the total school program.

The school may contract with commercial photographers to take pictures of students for specific purposes such as class pictures, student records, or identification cards.

No student, however, shall be required to have his/her picture taken by school contracted commercial photographers and shall not be pressured for the purchase of photographs.  Students may substitute photographs taken by photographers of their choice to be used in yearbooks or for official school records. The school may establish reasonable specifications for such pictures.

The Superintendent shall be authorized to select and contract with commercial firms to provide the photographing service. Good business practices and Board purchasing guidelines prevail in such selection.

The Superintendent may establish guidelines for implementing this policy.

Approved:       December 11, 2002

 

8760    EMPLOYMENT OF STUDENTS                                                                        

The Board recognizes that employment during school hours will be desirable for some students and necessary for others. A Board goal is to encourage students to complete, satisfactorily, their educational requirements of state law, the State Board of Education, and the Board. 

8760.1    School Employment

For certain positions that conform to budget limitations and personnel requirements, the District, may employ students.

8760.2    Outside Employment

Students will not be excused from school for employment purposes when such work infringes upon their schoolwork.

8760.3    Job Placement Service

The District's staff shall work closely with other agencies in finding appropriate jobs for both graduating students and students who need to augment their incomes while attending school.

Approved:       December 11, 2002

 

8820    AWARDS AND SCHOLARSHIPS                                                                      

Student awards for having represented a school in the District shall be limited to those approved by the administration and/or the Board. 

The appropriate sponsor shall advise students that accepting cash or merchandise for participation in an activity may jeopardize the student’s amateur standing and eligibility in that identical activity before the MHSAA.

Each faculty sponsor bears the responsibility for monitoring his/her student activity sponsorship and must make his/her students aware of those activities, which put him/her in violation for this policy and MHSAA regulations.

Approved:       December 11, 2002

 

 

8860    HOMEBOUND INSTRUCTION                                                                          

Students with physical disabilities, including those temporarily disabled by illness, operation or accident authenticated by a physician’s order, will be eligible for homebound instruction; however, all programs will meet the criterion of the least restrictive environment.

Students who are temporarily disabled are encouraged to attend school if able. If the student is unable to attend school and is ineligible for homebound instruction, it shall be the responsibility of the student or parents/guardians to secure lesson assignments from each of the student’s teachers in order to keep abreast of the student’s schoolwork.

 

Approved:       December 11, 2002
LEGAL REF: MCL 388.1709

 

 

 

8940    STUDENT RECORDS                                                                                            

The educational interests of students require the collection, retention, and use of data about individuals and groups of students while ensuring the individual’s right to privacy.  The School District will maintain educational records of students for legitimate educational purposes.

School student records are confidential and information from them shall not be released except as provided by law. The information contained in school student records shall be kept current, accurate, clear, and relevant. All student records, including those maintained in District electronic database(s), shall be safeguarded during collection, maintenance, and dissemination to protect against unauthorized access or accidental release. The District may release directory information in accord with law, provided parent(s) or guardian(s) are given the opportunity to object to the release of this information.

8940.1    Directory Information

The custodian of records may make certain directory information available without parental/guardian or eligible student’s consent if public notice of the categories of information designated as directory information has been given.  After such public notice has been given, the parents/guardian have the right to object to the release of the information within a specified reasonable time.  Directory information for this District includes the following information about the student: The student’s name, picture; major field of study; participation in recognized activities and sports and related information; grade placement; and honors and awards received.

Armed forces recruiting representatives and service academy recruiters are entitled to receive directory information that will include: The student’s name, address, and telephone number (if listed).

As provided in PA 39, 2002 [MCL 380.1139] a school must provide armed forces recruiters and service academies with a student’s name, address, and telephone number (if listed) and are ENCOURAGED to assign staff to remind male students age 18 or older that they are required to register for the selective service.

The District shall inform students and their parent(s) or guardian(s) annually and upon initial enrollment of their rights under law and Board policy with respect to student records, and of the procedures for exercising those rights.

This notice shall be modified to accommodate the needs of the disabled or those whose dominant language is other than English.

The Superintendent shall develop rules and procedures for implementing this policy and state and federal law with respect to student records. The Superintendent shall designate one or more records custodian(s) for each site and/or media in which student records are kept, and shall provide them with appropriate training. The District may charge an appropriate fee to cover the expense of providing copies of records requested by a parent or guardian.

The District shall protect the rights of privacy of students and their families in connection with any surveys or data-gathering activities conducted, assisted, or authorized by the Board or administration. Regulations established under this policy shall include provisions controlling the use, dissemination, and protection of such data.

For the purposes of these rules, whenever a student has attained 18 years of age, or is attending an institution of post-secondary education, the consent required of and the rights accorded to the parents or guardians of the student shall only be required of and accorded to the student.

 

Approved:       December 11, 2002
LEGAL REF: MCL 15.231 et seq.; 380.1134-1135; 380.1139, 20 USCA §1232g (Family Educational Rights and Privacy Act)

 

 

 

8990    STUDENT FEES, FINES, CHARGES, AND DEPOSITS (Cf. 8040)              

8990.1       Fees and Charges

Building Principal/Program Administrators or designated representatives shall be authorized to collect fees authorized by the Board.

8990.2       Fines

No fines shall be imposed upon any student provided, however, that school property lost, damaged, or destroyed by a student may be paid for by such student.

Approved:       December 11, 2002

 

 

[1]  MCL 380.1311a (12) (B) and MCL 380.1310(3) (B) define “Physical Assault” as “intentionally causing or attempting to cause physical harm to another through force or violence.

[2] (MASB Note:  This local Student Wellness Policy, was adopted, unanimously, by the Michigan State Board of Education on Monday, October 10, 2005.  It is the product of a collaborative effort between the Michigan Department of Education and MASB as reviewed and finalized by a panel of health, nutrition, and physical education specialists from across the State.  It is a MODEL, and is not MANDATED, so local districts are free to modify it some based on local needs and circumstances – particularly the administrative rules.  We urge, however, that local boards give serious consideration to adoption of the POLICY itself as it is written, and allow, then, the administration to modify the administrative rules to meet local needs and expectations.)

[3] Michigan Department of Education Health Education Content Standards and Benchmarks, July 1998.  http://www.michigan.gov/documents/Health_Standards_15052_7.pdf.

[4] Title 7—United States Department of Agriculture, Chapter ii - Food and Nutrition Service, Department of Agriculture, Part 210 - National School Lunch Program. http://www.access.gpo.gov/nara/cfr/waisidx_04/7cfr210_04.html

[5] Nutrient dense foods are those that provide substantial amounts of vitamins and minerals and relatively fewer calories.  Foods that are low in nutrient density are foods that supply calories but relatively small amounts of micronutrients (sometimes not at all). http://www.health.gov/dietaryguidelines/dga2005/report/HTML/G1_Glossary.htm

[6] Offering physical activity opportunities is required by federal law (Section 204 of Public Law 108-265).  Physical education, while recommended, is not required.

[7] Michigan Department of Education Physical Education Content Standards and Benchmarks, July 1998.  http://222.michigan.gov/documents/Physical_Education_Content_Standards_42242_7.pdf

1 A student with a contagious disease is probably a “handicapped individual” under Section 504 of the Rehabilitation Act (29 U.S.C. § 794(a).  See Thomas v Atascadero Unified School Agency, 662 F. Supp.376 (C.D. Cal 1986) (a child with Aids was a “handicapped person” under Section 504.

   Students with contagious diseases may also qualify for special education under the Individuals with Disabilities Education Act (20. U.S.C. § 1400 et seq.)

   Decisions to place a student in a class outside regular classes due to infectious disease must be based on medical evaluations indicating a need to protect the health and safety of others.  Community High School Agency 155 v Denz, 463 N.E.2nd 998 (2nd Dist. 1984).

   Cases involving contagious diseases are highly fact-specific.  Generally, the appropriate treatment of a student depends on the severity of the disease and the risk of infecting others, but in all cases, legal counsel should be consulted.

[8] Reasonable Cause exists where the facts and circumstances within a person’s knowledge and of which he/she has reasonably trustworthy information are sufficient to warrant a man of reasonable caution in the belief that abuse/neglect has or is occurring.

9000 - General Public and Organizational Relations

TABLE OF CONTENTS

9001      School Community Relations
              9001.1    Goals and Objectives

9010      Public Information Program
              9010.1    Public’s Right to Know 
              9010.2    School-Sponsored Information Media
              9010.3    Hazardous Materials or Conditions

9020      News Media Relations
              9020.1    News Releases
              9020.2    News Conferences and Interviews

9060      Information and Campaigns
              9060.1    Use of Students

9100       Board-Community Relations
               9100.1    Goals and Objectives

9120       Recognition

9170       Solicitations
                9170.1    Solicitations in Schools
                9170.2    Solicitation of Students
                9170.3    Solicitation by Students

9230         School Volunteers (Cf. 7485)
                  9230.1    General Principles

9250         Use of District Facilities (Cf. 3340)
                 9250.1    Equipment

9290       Crowd Control at School Sponsored Activities
                9290.1    Definition of Disturbances or Disorders

9300       Tobacco Products On/In District Premises

9350        Public Gifts and Bequests 
                9350.1    Gifts to Schools
                9350.2    Income from Gifts and Bequests
                9350.3    Gifts by District Employees
                9350.4    Gifts to District Employees
                9350.5    Students’ Gifts to Staff Members
                9350.6    Students’ Gifts to the School

9370        Free Materials Distribution in Schools
                9370.1    Political Campaign Materials
                9370.2    Special Interest Materials
                9370.3    Advertising In the Schools
                9370.4    Use of Religious Materials
                9370.5    Dissemination of Religious Materials

9400        Visitors to the Schools
                9400.1    Public/Parent/Guardian Visitors to the Schools

9450        Complaints
                 9450.1    About Policies
                 9450.2    About Curriculum
                 9450.3    About Instructional Materials
                 9450.4    About Facilities and Services
                 9450.5    About Personnel

9470        Loitering - Unauthorized Persons

9500        Relations with Other Intermediate School Agencies or Districts

9510         Relations with Educational Institutions and Organizations

9520         Citizens’ Advisory Committees

9540         School-General Government Relations

9570         Relations with Law Enforcement and Investigating Authorities

9600          Relationship with Planning Authorities

9610          Relationship with Zoning Authorities

9620          Relations with Political Organizations (Cf. 7760)

9670          Relations with Federal Governmental Authorities

9710          Relations with Parent/Guardian Organizations (Cf. 9730)

9720          Parent/Guardian and School Partnerships
                  9720.1    Relation with Parents/Guardians

9730         Relationship with Booster Organizations (Cf. 9410)

9750          Relations with Special Interest Groups
                  9750.1    Political/Commercial Interests
                  9750.2    Contests/Exhibits
                  9750.3    Distribution/Posting of Literature
                  9750.4    Prizes/Scholarships

9800          Work Agreements for Vocational and Pre-Vocational Components of Special Education Programs

                  9800.1     Agreements with Private Individuals
                  9800.2     Agreements with Private Business or Industry
                  9800.3    Agreements with Non-Profit Organizations

9840             Student Teaching and Internships

9900             Education Research Agencies

 

 

 

 

 

9001    SCHOOL COMMUNITY RELATIONS                                                             

9001.1    Goals and Objectives

Educational public relations are a planned and systematic two-way process of communication between the Board, the District, and its internal and external publics. Its program serves to stimulate a better understanding of the role, objectives, accomplishments and needs of the organization. Educational public relations are a management function that interprets public attitudes, identifies the policies and procedures of an individual organization with the public interest and executes a program of action to encourage public involvement and to earn public understanding and acceptance.

The Board shall, through its staff:

a.       Keep the patrons of the District regularly informed through available channels of communication on policies, programs, problems, and planning of the school system;

b.      Invite the advice and counsel of the District patrons; and

c.       Solicit input of the District patrons through advisory committees selected from the community.

The Board seeks to establish a satisfactory working relationship with all governmental, educational, and private agencies having an interest in the operation of all public schools and whose goals are compatible with those of the District.

Approved:       December 11, 2002

 

 

9010    PUBLIC INFORMATION PROGRAM                                                            

The Board accepts full responsibility for keeping the public informed about the function and operation of the District.

9010.1    Public’s Right to Know

All decisions of the Board shall be made in public with full opportunity extended to citizens to be heard prior to the making of these decisions. Closed Sessions shall be held to a minimum and only for specific reasons as provided by current law.

9010.2    School-Sponsored Information Media

The Superintendent shall be responsible for the content of all District news releases, newsletters, bulletins, and special publications and such other District-sponsored information media that he/she deems necessary.

Department Directors may publish and distribute a newsletter or other publication designed for the parents/guardians of that particular program. Copies of such shall all be forwarded to the Superintendent for distribution to Board members.

9010.3    Hazardous Materials or Conditions

The Superintendent shall be responsible for informing the public about any hazardous materials or conditions in the District under the provision of the Michigan Public Health Code.

The implementation of the public information program of the District shall be the responsibility of the Superintendent.

Approved:       December 11, 2002

 

 

9020    NEWS MEDIA RELATIONS (Cf. 1400)                                                          

The Board shall cooperate fully with all responsible news media representatives in order that the public may be more fully informed about the operations of its schools.           

            9020.1    News Releases

News and information concerning school events and programs may be released to the press or with the approval of the Superintendent. All other news releases prepared for public distribution under the auspices of the District by employees or students of the District must have the approval of the Superintendent prior to release.

In order to avoid duplication of material, maintain a consistent policy with regard to school publicity, and to maintain a central file of releases and pictures, a procedure will be followed that requires all publicity released by or on behalf of the District to be cleared through the Superintendent.

            9020.2    News Conferences and Interviews

All news conferences and interviews will be scheduled in such a manner that they do not disrupt the regular learning activities of the schools. Any representative of the news media seeking to interview any student during regular school hours must first gain the approval of the building administrator and parents/guardians.

Approved:       December 11, 2002

 

 

9060    INFORMATION AND CAMPAIGNS                                                               

All information campaigns of the District shall be under the direction of the Superintendent. District funds shall not be used in millage, bond, or political campaigns.

            9060.1    Use of Students

Students shall not be used by the Board in any capacity to implement any information program of the District except that notes, attendance center announcements or related information may be sent home via students.

Approved:       December 11, 2002

LEGAL REF:  MCL 169.257

 

9100    BOARD-COMMUNITY RELATIONS                                                              

            9100.1       Goals and Objectives

Educational public relations are a planned and systematic two-way process of communication between the Board, the District, and its internal and external publics. Its program serves to stimulate a better understanding of the role, objectives, accomplishments and needs of the organization. Educational public reactions are a management function that interprets public attitudes, identifies the policies and procedures of individual organization with the public interest and executes a program of action to encourage public involvement and to earn public understanding and acceptance.

The Board shall, through its staff:

  1. Keep the patrons of the Districts regularly informed through available channels of communication on policies, programs, problems, and planning of the ISD;
  2. Invite the advice and counsel of the District patrons; and to solicit input of the District patrons through advisory committees selected from the community and appointed by the Board; and

c.Seek to establish a satisfactory working relationship with all governmental, educational and private agencies having an interest in the operation of all public schools and whose goals are compatible with those of the District.

The Superintendent shall direct an information program designed to acquaint the citizens of the communities and public, including local Board of Education, with the achievements and the needs of the District. The Superintendent shall report to the Board on the Public Information Program periodically.

Approved:       December 11, 2002

 

 

9120    RECOGNITION                                                                                                     

The purpose of this policy is to permit the Board to honor its staff, former Board members, and other non‑employee persons with plaques, pins, token retirement gifts, awards, and other amenities.

The Board may also wish to honor staff, students, citizens, and advisory groups for their contributions with appropriate recognitions and authorizes administrators to purchase meals, non-alcoholic beverages and refreshments, and/or other amenities to further the interests of the District.

The expenses incurred as listed above do serve a public purpose and are an appropriate use of public funds. The Board believes that "public purpose" serves for the promotion of education, rapport with the business community, community relations, and encouragement of non‑employees to serve as volunteers as well as furthering other interests.

The Board may send an appropriate floral arrangement to an employee or member of the Board who is hospitalized due to serious illness.

An appropriate floral arrangement may be sent by the Board in the event of the death of an employee, present or past member of the Board, or the spouse or children of an employee.

A suitable message of sympathy may be sent in the event of the death of other members of the employee or Board member's immediate family.

Approved:       December 11, 2002

 

 

9170    SOLICITATIONS                                                                                                   

All persons seeking to sell, solicit, or display an item relating directly to expenditures of District funds to any school employee on school premises must first secure permission from the Building/Program Administrator or Superintendent before any appointment is made. All other solicitations of, or by, District employees are prohibited except where expressly approved by the Superintendent.

The Board discourages all solicitations of and by staff members during regular school hours.

The Board discourages all solicitations of and by students during regular school hours.

9170.1    Solicitations in Schools

Except as approved by the Building/Program Administrator, commercial firms shall not be permitted to solicit students during school hours in attendance centers or on school grounds.

Solicitations from organizations outside the school are forbidden.

All special sales projects by students are subject to the approval of the Superintendent. This policy shall include sale of advertising, magazines, and merchandise.

Commercial schools, colleges or other agencies shall be permitted to meet with seniors or solicit prospective students only when the invitation and arrangements are approved by the Building/Program Administrator. Counseling of students relative to continuation of their schooling or to job placement by outside organizations shall be handled through the guidance department under the supervision of the guidance counselor.

9170.2    Solicitation of Students

Solicitation of students by anyone within the schools or on school grounds for any cause is prohibited.  This prohibition includes the selling of tickets to students for any purpose or cause other than for a school sponsored activity.

9170.3    Solicitation by Students

Solicitations by students within the schools or on school grounds for any cause is prohibited except as they relate to school-sponsored activities.

Approved:       December 11, 2002

 

 

9230    SCHOOL VOLUNTEERS (Cf. 7485)                                                                  

The purposes of the District’s volunteer program are:

a.       To increase the educational attainment of students;

b.      To provide enrichment experiences beyond those that the school can provide;

c.       To provide more effective utilization of teacher time and skills;

d.      To give more individual attention to students who need it; and

e.       To promote greater community involvement in the academic and co-curricular programs of the District.

9230.1    General Principles

“Volunteers in Education” is a program of the District and is at all times guided by the principles and policies of the District.

Volunteers are assigned to a school only upon the request of the teacher or Building/Program Administrator.

Volunteers serve only in an auxiliary capacity under the direction and supervision of the Building/Program Administrator or other certified school personnel.

A volunteer is not a substitute for a member of the school staff, but does supply supplemental and supportive services.

A volunteer does not have access to confidential files and records.

Wherever possible, volunteers are assigned to the particular school or program where they wish to serve.

The relationship between volunteers and the school staff should be one of mutual respect and confidence.

All school volunteers work under the direction of the school staff and provide supportive services to them. Volunteers are not teachers; they assist teachers and will only be assigned to those staff members who request them. The volunteers shall never replace the paid school staff, nor will their presence mean that fewer paid staff members will be needed.

All students are expected to obey and attend to directives and instructions given to them by authorized volunteers of the District. Failure to abide by directives and instructions given by an authorized District Volunteer may result in disciplinary action under the Student Code of Conduct up to and including suspension from school.

Persons interested in volunteering time or services to the District should contact the Building/Program Administrator or Superintendent for assignment.

School volunteers serving in the District without financial compensation are bound by the policies, rules/ regulations and procedures of the District. They, as any other employee, are to be supervised by each Building/Program Administrator or other authorized school employees.

Approved:       December 11, 2002

 

 

 

9250    USE OF DISTRICT FACILITIES (Cf. 5203)                                                      

School facilities are available to the community for education, civic, cultural, and other noncommercial uses consistent with the public interest. Such use of any District facility or District grounds, however, shall not interfere with the daily school student routine or any school-sponsored student activity.  [1]

he use of school facilities for school purposes has precedence over all other uses.  Persons on school premises must abide by the District’s conduct rules at all times.

The Board directs the Superintendent to develop rules to provide for the use of school facilities.

            9250.1    Equipment

Permission must be gained from the appropriate building Principal before any District equipment may be removed from the school grounds.

The Building Principal may authorize staff members to utilize District-owned equipment to develop software and associated documents outside of their work assignment, provided the development of the software is in the best interest of the District. Staff using District equipment and software shall be in compliance with all copyright laws.

Recognized bargaining units may use District equipment as provided for in the current negotiated master contract.

The Superintendent may authorize District employees to utilize District-owned equipment when available to develop software and associated documents outside of their work assignment, provided the development of said software is in the best interest of the District.

Approved:       December 11, 2002

LEGAL REF: MCL 333.12601 et seq.; AG Opinion #6460; Lamb’s Chapel v Center Moriches Union Free School District, 113 S. Ct. 2141

[1]               A school District has some legitimate options when deciding to what extent the general public may use District facilities.  The Board can decide to deny use of its facilities to all outside groups (creating a closed forum), it may allow such use by any group (creating an open forum), or it may create a limited open forum by allowing use of school facilities provided the use is consistent with the public interest (as illustrated in this policy). If the Board decides to allow non school use of facilities, it may impose reasonable time, place, and manner restrictions on the use.

                The Supreme Court has held that denying a church access to school facilities to show a film on family values due to the film’s religious viewpoint is unconstitutional.  (Lamb’s Chapel v. Center Moriches Union Free School District, 113 S. Ct. 2141.)  The Supreme Court held that the denial violated the First Amendment free speech clause.  The Court recognized that the District could legally preserve its property for school purposes.  The District, however, allowed use for “social, civic, and recreational” purposes, but discriminated on the basis of viewpoint – all views from a religious standpoint were prohibited.  This viewpoint discrimination is forbidden by the First Amendment.

            The Supreme Court did not address, specifically, whether permitting a church to use facilities for religious services violates the First Amendment’s Establishment Clause.

 

9290    CROWD CONTROL AT SCHOOL SPONSORED ACTIVITIES                  

The Board shall ensure, to the extent of its legal powers, that every student and adult has an opportunity to attend school activities without fear or harm of injury to person or property. The Board shall not allow persons with disruptive intent to endanger the safety of students, school personnel or other adults; to damage school property; to interfere with school activities or the educational process; or to attempt to close the schools.

Disorder and disruption of school activities shall not be tolerated, and persons attempting such action shall be held accountable. When it becomes necessary to protect students, personnel, patrons and property, the Board shall seek the enforcement of all laws and prosecution of those who violate the law. Violation of any law and/or local city ordinance shall be referred to the appropriate law enforcement District, prosecutor, and courts for proper disposition.

Prosecution of those causing disorder, disruption, or disturbances on school property will be conducted under existing city, county and state laws and ordinances.

The Board recognizes the right of peaceful dissent providing that dissent does not infringe upon the rights of others. Further, exercising that right encourages open and constructive communication that may lead to improvement and betterment of school activities.

In accordance with administrative guidelines to be developed by the Superintendent, Building/Program Administrators shall be held responsible for providing for the safety and welfare of students and adults and the protection of school property from damages or injury by any person or groups of persons.

9290.1    Definition of Disturbances or Disorders

For the purpose of this section, state statutes covering disturbance of the peace or disorderly conduct shall be used as a basis for prosecution.

Any city, county, or township ordinance in effect at the time of any disturbance at a school activity shall be used by the Board to aid in the prosecution of any individual or groups of individuals responsible for such disturbance.

Upon conviction of any disturbance or disorderly conduct, the individual or groups of individuals will be barred by Board action from attending any District-sponsored activity or event held on school property. The length of the ban shall be determined by the Board and shall be based on the seriousness of the act or disturbance. The Board authorizes its staff members to enforce the ban, if any, by any reasonable force including calling law enforcement officials to aid them in carrying out their assigned duty.

The Board directs that no alcoholic beverage or other controlled substances be consumed or distributed nor will any betting occur at any function sponsored by the District.

The Board is aware of the increasing desire of many parents/guardians and other members of an audience to use "cam-corders" and other audio/visual devices at school events. The Board authorizes the use of such devices providing their use does not interfere with the conduct of the particular activity, impinge on the enjoyment of the event by other members of the audience, or violate copyright or contract provisions related to a performance.     

Any person or organization seeking to film students or a school activity that is not a public event shall obtain prior permission from the Principal or the Superintendent based on permission of the parent/guardian.

Approved:       December 11, 2002

 

 

9300    TOBACCO PRODUCTS ON/IN DISTRICT PREMISES                                

Staff, students, or any other persons are not to use tobacco products at any time in any District buildings, transportation vehicles, owned or operated by or for the District. The use of tobacco products by any persons in violation of this policy will result in disciplinary action, if an employee, or a report filed with appropriate law enforcement officials in the case of non-employees.

 

Approved:       December 11, 2002

LEGAL REF: MCL 333.12601 et seq.; 750.473; OAG, 1977-1978, No 5336, p. 502

                        (June 28, 1978)

 

 

9350    PUBLIC GIFTS AND BEQUESTS                                                                      

The Board and/or Superintendent will consider the acceptance of gifts from the public.

9350.1    Gifts to Schools

Any organization or individual wishing to make a gift to the District must have the prior approval of the Board and/or Superintendent. All gifts will be regarded as gifts to the District.  The Board, in general, will not accept gifts with conditions attached, except as otherwise noted in statute.

Donors shall be officially thanked, in writing, by the Board on behalf of the District and all gifts shall be publicly acknowledged, if the donor desires.

The Superintendent shall set forth criteria to be met in the acceptance of gifts and the procedure for examining and evaluating offers of gifts to the District.

 

9350.2    Income from Gifts and Bequests

Income derived from gifts and bequests shall be credited, if possible, to the fund requested by the donor. If the request of the donor cannot be fulfilled, the gift or bequest shall be deposited in the capital fund of the District or any other fund specified by the Board.

9350.3    Gifts by District Employees

District employees are discouraged from giving gifts to any student or class of students when such gifts arise out of a school situation, class or school-sponsored activity unless approved by the Superintendent.

9350.4    Gifts to District Employees

District employees are prohibited from receiving gifts of more than $50.00 of value from vendors, salespersons or other such representatives. Gifts may not be received from a vendor who is in the process of soliciting school business.

Because of the potential for abuse, the giving or receiving of gifts between faculty or staff and students should be discouraged.

9350.5    Students’ Gifts to Staff Members

Students shall be discouraged from collecting money, allocating activity funds or purchasing gifts for faculty members.

9350.6    Students’ Gifts to the School

Student organizations, with prior approval of the organization’s sponsor and Building/Program Administrator, may donate a portion of the organization’s funds to a school or to the District for specific purposes enumerated by them.  Such donations must have final approval of the Superintendent or the Board depending on the size of the gift or its potential use.

Approved:       December 11, 2002

 

 

9370    FREE MATERIALS DISTRIBUTION IN SCHOOLS                                      

The Board reserves the right to refuse distribution of any material by outside individuals or groups to the students of the District.

9370.1    Political Campaign Materials

In order to further citizenship training, the Board encourages responsible use of political materials for use in the appropriate classroom setting.

9370.2    Special Interest Materials

The Building/Program Administrator of each building shall establish rules and regulations governing the distribution of special interest materials in the building.

9370.3    Advertising in the Schools

No advertising of materials used for commercial purposes shall be permitted in the school buildings or on the grounds of the District without prior approval of the Superintendent. The decision of the Superintendent shall be final. 

9370.4    Use of Religious Materials

The use of any religious materials may be used in the regular classroom to study the historical or cultural aspects of religion but such material is prohibited if used to indoctrinate the practice of a religion.

9370.5    Dissemination of Religious Materials

Materials that have a religious content may be made available to students during non-instructional time.  The District shall impose content neutral, time, place, and manner restrictions on the dissemination of religious materials to ensure that students are aware that the materials are not being endorsed or sponsored by the District. 

Approved:       December 11, 2002

LEGAL REF: Good News Club v. Milford Central Schools, 121 S.Ct. 2093 (2001)

 

 

9400    VISITORS TO THE SCHOOL                                                                              

The Board of Education welcomes and encourages visits to school by parents/guardians, other adult residents of the community and interested educators. However, in order for the educational program to continue undisturbed when visitors are present and to prevent the intrusion of disruptive persons into the District, it is necessary to invoke visitor controls.

The Superintendent or Principal/Supervisor has the authority to prohibit the entry of any person to a school of this District or to expel any person when there is reason to believe the presence of such person would be harmful to the school. If such an individual refuses to leave the school grounds or creates a disturbance, the Principal/Supervisor is authorized to request from the local law enforcement District whatever assistance is required to remove the individual.

Rules regarding the entry of persons other than students, staff, and faculty upon school grounds or premises shall be posted conspicuously at or near the entrance to such grounds or premises if there are no formal entrances, and at the main entrance to each school building.

Individual Board members who are interested in visiting programs or facilities on an unofficial basis shall make the appropriate arrangements with the program supervisor or building administrator. In keeping with Board bylaws, such Board member visits shall not be considered official unless designated as such by the Board.

The Board member shall be visiting as an interested individual in a similar capacity of any parent/guardian or citizen of the community. These visits should not be considered to be inspections nor as supervisory in nature.

If, during a visit to a facility or program, a Board member observes a situation or condition which causes concern, he/she should discuss the situation with the Superintendent as soon as convenient or appropriate. Such a report or discussion shall not be considered an official one from the Board. If the Board member believes the situation or condition is dangerous, he/she may wish to inform the Administrator also.

                 

9400.1    Parent/Guardian Visitors to the Schools

Parent/guardian visits shall be made in accordance with the following guidelines:

  1. Parent/guardian visits shall be scheduled with the teacher and the  Building/Program Administrator;
  2. The Building/Program Administrator or designated representative shall accompany the parent/guardian on the visit if the parent/guardian so desires;
  3. Such visits are for becoming acquainted with school instruction, programs, personnel, operation, and/or the facility;
  4. Parents/guardians shall refrain from giving directions or making evaluations of personnel or operating procedures during their visits;
  5. If a school visit leaves a parent/guardian with a concern, this concern should be discussed with the Building/Program Administrator or Superintendent;
  6. Board members who have students in the schools and therefore have parental/guardian opportunities to converse with their student’s teacher, counselor, or administrator shall make it clear that they are speaking and/or visiting as a parent/guardian and not as a member of the Board.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1137(2)

 

 

 

9450    COMPLAINTS                                                                                                       

All complaints regarding the District should be resolved at the lowest possible administrative level.

9450.1    About Policies

Complaints about policies of the District should be directed to the Superintendent. 

9450.2    About Curriculum

Complaints about the curriculum of the District should be directed to the Superintendent.

9450.3    About Instructional Materials

Complaints about specific instructional materials should be directed to the appropriate Building/Program Administrator.

9450.4    About Facilities and Services

Complaints about facilities and services should be directed to the Superintendent.

9450.5    About Personnel

Complaints will be investigated fully and fairly, and the employee’s rights to due process shall be protected at all times.

Whenever a complaint is made directly to the Board as a whole or to a Board member as an individual, it shall be referred to the administration for study and possible solution. The employee involved will be informed and shall be given every opportunity for explanation, comment and presentation of the facts as the employee sees them. The employee shall also be given the opportunity to meet with the person(s) making the complaint if the employee so desires.

If it appears necessary, the administration, the person who made the complaint or the employee involved may request a closed session of the Board for a full study and decision by this body. 

Statutory provisions for Closed Sessions of the Board shall be observed.

Generally all parties involved, including the administration, will be asked to attend such a meeting to present additional facts and clarify the issues. Hearsay and rumor shall be disregarded as will any emotional display.

The Board shall conduct such meetings in as fair and just a manner as possible.  The Board may request a disinterested third party to act as moderator to help the Board reach a mutually satisfactory solution.

Approved:       December 11, 2002

LEGAL REF: MCL 15.261 et seq.

 

 

9470    LOITERING - UNAUTHORIZED PERSONS                                                   

Unauthorized persons loitering in, about any District building, or on school grounds shall be asked to leave the premises. Any such person failing to leave the premises shall be considered to be in probable violation of disorderly conduct or trespassing statutes and law enforcement officers shall be notified and requested to remove the individual from the building or grounds.

Approved:       December 11, 2002

 

 

9500    RELATIONS WITH OTHER INTERMEDIATE SCHOOL AGENCIES OR DISTRICTS

The Board shall cooperate whenever possible and practicable with other Intermediate school Agencies or Districts in matters of common concern.

This cooperation may extend to such areas as joint educational services, research, exchange of data and information, coordination of curriculum, coordination of school activities and calendars, and cooperative use of school facilities.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1280a

 

 

 

9510    RELATIONS WITH EDUCATIONAL INSTITUTIONS AND ORGANIZATIONS

It is the policy of the Board of Education that strong lines of communication be maintained by the District with other Districts and with institutions and organizations that provide District students with programs, training, or services not available in the District.

The Superintendent may enter into such cooperative ventures with institutions organization for providing programs that correlate to the District’s curriculum and help students better accomplish the educational outcomes established by the Board.

Before entering into any agreements, the Superintendent shall keep the Board advised of any arrangements that would affect the use of District resources or require any additional resources of the District.

In order to maintain cordial and constructive relationships with private and parochial schools, the Superintendent shall maintain liaison with the administration of all such schools that enroll significant numbers of students resident in District in order to be aware of any program changes that may be planned that could affect this District; and to cooperate fully in the implementation of all State Federal programs administered by this District that benefit, in whole or in part, eligible students attending private or parochial school.

Approved:       December 11, 2002

 

9520    CITIZENS’ ADVISORY COMMITTEES                                                           

The Board of Education, in its discretion, may establish citizen advisory committees when there is a definite function to be performed. All appointments of citizens to advisory committees shall be approved by the Board. All appointments of staff members to citizen advisory committees shall be made by the Superintendent. Such members shall never constitute more than a minority of any such committee. Every effort shall be made to ensure that the makeup of an advisory committee is as truly representative of the District as possible. The chairperson of an advisory committee shall be chosen from among the lay members. Board members may be ex officio members of an advisory committee.

Specific topics for study or well-defined areas of activities shall be assigned in writing to each committee immediately following its appointment. Upon completing, its assignment, a committee either shall be given a new problem or shall be dissolved promptly. No advisory committee shall be permitted to continue for prolonged periods without a definite assignment. Each committee shall be instructed as to the length of time each member is asked to serve, the resources the Board intends to provide, the approximate dates on which the Board wishes it to submit reports, and the approximate date on which the Board wishes it to dissolve. Furthermore, the committee shall be instructed as to the relationship it has to the Board, to individual Board members, to the Superintendent, and to the remainder of the professional staff.

The structure and organization of an advisory committee shall be determined by the appropriate to the assignment. Advisory committees shall be encouraged to draw upon a wide variety of resources both inside and outside the District. Each committee shall be encouraged to draw upon the talents of other local residents and to recommend to the Board the official appointment of any such additional members as the committee may desire.

Expenditure of District funds by an advisory committee shall be made only upon the recommendation of the Superintendent. Supplies, equipment, and personnel from within the District may be obtained through the appointed staff resource person.

The Superintendent shall ordinarily conduct correspondence between the Board and non-Board committees.

The Superintendent shall transmit the contents of any communication from a committee to the Board.

When a committee is ready to submit a report on its assigned topic, the Superintendent shall arrange a meeting to receive the report.

The Board shall have the sole power to dissolve any of its advisory committees and shall reserve the right to exercise this power at any time during the life of any committee.

Approved:       December 11, 2002

 

 

 

9540    DISTRICT GOVERNMENT RELATIONS                                                       

The Board seeks to establish a satisfactory working relationship and to open lines of communication with all governmental agencies having an interest in the activities of the schools in the District. This may be accomplished through the creation of ad hoc committees, inter-local memberships, or appointment of representatives to serve as liaison with specific organizations.

Approved:       December 11, 2002

 

 

9570    RELATIONS WITH LAW ENFORCEMENT AND INVESTIGATING AUTHORITIES

                                                                                                                                          Cooperation with law enforcement agencies is essential for the protection of students, for maintaining a safe environment in the District schools, and for safeguarding all school property.

The behavior of students outside of school hours and away from the school grounds is the responsibility of the parents/guardians rather than the educational system.  It is the feeling of the Board that a student under suspicion of having committed a misdemeanor or crime at times or places outside the jurisdiction of the school authorities, is entitled to the guidance, assistance and protection of the parent/guardian. It is the preference of the Board that police questioning of students in the schools and during school hours be undertaken only after the parent/guardian or parents/guardians have been duly notified and are present. The Building/Program Administrator shall notify an investigating officer(s) of this preference and seek his/her (their) cooperation in waiting until parents/guardians have been duly notified and are present before questioning begins.

Because of the nature of such investigation and because of the statutory authority bestowed upon the Family Independence District (FIA) concerning the investigation of child abuse, authorized agents of said department with proper identification shall be permitted to talk with students in school without the presence of the parent/guardian. 

The District recognizes that the FIA may interview, lawfully, a child alleged to have been abused without the presence of the Building/Program Administrator or other school personnel. However, in appropriate cases, the Building/Program Administrator may request that he or she, or a designated representative, be present during the interview.

Approved:       December 11, 2002

LEGAL REF: MCL 722.628

 

 

9600    RELATIONSHIP WITH PLANNING AUTHORITIES                                   

The Board shall participate in local planning functions that may directly affect District schools and their immediate environment.

Approved:       December 11, 2002

 

 

9610    RELATIONSHIP WITH ZONING AUTHORITIES                                         

The Board directs the Superintendent to request that notification of zoning proposals and changes that may affect the District be sent to the District by zoning authorities in the county, townships, and cities within the District it being understood, however, that only the State Superintendent of Instruction is authorized, by law, to approve building and site plans for public schools.

Approved:       December 11, 2002

LEGAL REF: Charter Township of Northville, et al. v Northville Public Schools, et al., Mich App, No. 219124, (2001)

 

 

9620    RELATIONS WITH POLITICAL ORGANIZATIONS (Cf. 7760)                  

Political candidates or political parties shall be prohibited from promoting candidates or political party activities in school buildings during school hours except as they might be invited to speak, either as part of a class project or as part of the instructional program, as provided in the policy on controversial speakers.

Such organizations may use school facilities according to Board policy.

The circulation of petitions is not permissible when done during an employee or student’s assigned working hours.

Approved:       December 11, 2002

 

 

9670    RELATIONS WITH FEDERAL GOVERNMENTAL AUTHORITIES        

The Board shall make every effort to keep its members informed of federal legislative proposals that affect schools. The Board may take positions on such issues and communicate such positions to Congressional Representatives and U.S. Senators either directly or through its state association. Copies of positions sent to Congressional Representatives and U.S. Senators may be sent to the Michigan Association of School Boards as a matter of record. The Board shall encourage its members to take an active role in influencing federal legislation affecting schools.

Approved:       December 11, 2002

 

 

9710    RELATIONS WITH PARENT/GUARDIAN ORGANIZATIONS (Cf. 9730)

Any parent/guardian organization should request official recognition by the Board, and in so doing, present its purposes and goals, along with its constitution and bylaws, to assist the Board in its deliberations as to whether or not the organization should be recognized as a bona fide community/school group supported by the Board. Once recognized, such organizations shall work closely with the Board and school personnel in the buildings or the departments that they represent in any projects carried on for the benefit of the school or school programs.

The Board encourages active support and cooperation with parent/guardian organizations by administrators, teachers, and other employee groups.

Approved:       December 11, 2002

 

 

9720    PARENT/GUARDIAN AND SCHOOL PARTNERSHIPS                              

            9720.1       Relation with Parents/Guardians

The Board of Education believes that the education of children is a joint responsibility, one it shares with the parents/guardians whose children attend programs of the District. To ensure that the best interests of the child are served in this process, a strong program of communication between home and the District must be maintained.

The Board feels that it is the parents/guardians who have the ultimate responsibility for their children's in-school behavior, including the behavior of students who have reached the legal age of majority, but are still, for all practical purposes, under parental/guardian authority and being claimed as a dependent for income tax purposes. During school hours, the Board, through its designated administrators, acts “in loco parentis” (in place of the parents.)

The Board recommends that the following activities be implemented to encourage parent/guardian-District cooperation:

a. Parent/guardian-teacher conferences to permit two-way communication;

b. Open houses to provide parents/guardians with the opportunity to see the facilities, meet the faculty, and sample the program on a first hand basis; and

c. Meetings of staff members and groups of parents/guardians of those students having special abilities, disabilities, needs, or problems.

For the benefit of children, the Board believes that parents/guardians have a responsibility to encourage the child's career in school by:

a. Supporting the program by requiring that the children observe all District administrative guidelines, and by accepting their own responsibility for children's willful in-school behavior;

b. Sending children to school with proper attention to their health, personal cleanliness, and dress;

c. Maintaining an active interest in the student's daily work and making it possible for the student to complete assigned homework by providing a quiet place and suitable conditions for study; 

d.      Reading all communications from the District, signing, and returning them promptly when required; and

e.       Cooperating with the District by attending conferences set up for the exchange of information of the child's progress in, the District program.

The Superintendent is responsible for facilitating parental/guardian involvement in the schools by affording special consideration to single and working parents/guardians.  Schools should schedule meetings, programs, and events so that working parents/guardians can attend.

Approved:       December 11, 2002

 

9730    RELATIONSHIP WITH BOOSTER ORGANIZATIONS (Cf. 9710)              

All school associated organizations, such as booster groups, which are formed to promote and assist in the financing of a given activity for the improvement of student education, shall be approved, and recognized by the Board.  These organizations must keep on file in the Superintendent’s office a record of officers, bylaws, mailing addresses and other pertinent information.

Booster organizations shall handle their own accounting and bookkeeping procedures and maintain their own separate accounts for income and expenditures.

All purchases by such organizations shall be billed directly to them and sent to their mailing addresses and not to the schools or the District.

Equipment and material purchased by these organizations and presented to the school shall become the property of the school and under the control of the Board.

Approved:       December 11, 2002

 

9750    RELATIONS WITH SPECIAL INTEREST GROUPS                                                           

Any requests from civic institutions; charitable organizations, or special interest groups that involve such activities as patriotic functions, contests, exhibits, sales of products to and by students, sending promotional materials home with students, graduation prizes, fund raising and free teaching materials must be carefully reviewed to ensure that such activities promote student interests without advancing the special interests of any particular group.

It is the policy of the Board of Education that students, staff members, and District facilities not be used for advertising or promoting the interests of any non-school District or organization, public or private, without the approval of the Board or its delegated representative; and any such approval, granted for whatever cause or group, shall not be construed as an endorsement or said cause or group by this Board.

            9750.1    Political/Commercial Interests

All materials or activities proposed by outside political or commercial sources for student or staff use or participation shall be reviewed by the Superintendent on the basis of their educational contribution to part or all of the District program, benefit to students, good taste, and no such approval shall have the primary purpose of advancing the name, product, or special interest of the proposing group.

The Board shall not permit the use of any type of educational material, program, or equipment in its curricular, co-curricular, or extra-curricular activities or at any time during the school day if such materials, programs, or equipment contain partisan political or commercial messages or are designed to persuade students or staff members to acquire a particular product or service offered by a named individual, company, organization, association, or District. Professional staff may utilize, however, political materials or those provided by special interest-groups in adopted courses of study with the approval of the Principal.

Outside speakers, representing commercial organizations will be welcome only when the commercial aspect is limited to naming the organization represented and the subject matter advances the educational aims of the District.

 

            9750.2    Contests/Exhibits

The Board recognizes that contests, exhibits, and the like may benefit individual students or the District as a whole, but participation in such special activities may not:

a.Have the primary affect of advancing a special product, group or company;

b.Make unreasonable demands upon the time and energies of staff or students or upon the resources of the District; or

c.Cause the participants to leave the school District, unless the Board’s Policy 2340, Field and Other District-Sponsored Trips has been complied with in all aspects.                       

            9750.3    Distribution/Posting of Literature

No outside organization or staff member or student representing an outside organization may distribute or post literature on that organization's behalf on District property either during or after school hours without the permission and prior review of the Superintendent.

The Superintendent shall establish administrative guidelines that ensure that:

a. Criteria are established for making a decision regarding materials that students seek to post or distribute;

b. Distribution or posting of materials employees wish to distribute on behalf of an employee organization comply with the terms of negotiated collective bargaining agreements;

c. The school mail system is not used by students or staff for distribution of non school-related materials; and

d. The time, place, and manner of distribution of all non school-related materials is clearly established and communicated.

 

9750.4    Prizes/Scholarships

The Board is appreciative of the generosity of organizations that offer scholarships or prizes to deserving students in this District. However, in accepting the offer of such scholarships or prizes, the Board directs that these guidelines be observed:

a. No information, either academic or personal, shall be released from the student's record for selecting a scholarship or prizewinner without the permission of the student who is eighteen (18), or the parents/guardians of a student who is younger in accordance with the Board's policy on student records;

b. The type of scholarship or prize, the criteria for selection of the winner, and any restrictions upon it shall be approved by the building administrator; and

c. The building administrator, together with a committee of staff members designated by the building administrator, shall be involved in the selection of the recipient.

Approved:       December 11, 2002

 

9800    WORK AGREEMENTS FOR VOCATIONAL AND PRE‑VOCATIONAL COMPONENTS OF SPECIAL EDUCATION PROGRAMS

The Board seeks to provide meaningful programs for students with special needs. It is recognized that a variety of unpaid work experiences may be beneficial when care is taken for appropriate activities and site selection. The following activities may be explored:

9800.1    Agreements with Private Individuals

a.       Work cannot be guaranteed;

b.      The District cannot be held accountable for items lost, damaged, or stolen when reasonable caution is taken to prevent such occurrence;

c.       All bills must be paid when work is completed; and

d.      A detailed estimate of the amount of work to be done, approximate time for completion, and cost must be signed by the designated official of the District and the party desiring the work.

9800.2    Agreements with Private Business or Industry

Agreements with private sector businesses for work placement must be instructional in nature. The District shall not enter into agreements that have the effect of displacing the employees or place the District in a position of subcontractor.

9800.3    Agreements with Non‑Profit Organizations

Students may receive work experience that is instructional in nature. This may be in the classroom or on a worksite.

Approved:       December 11, 2002

 

 

9840    STUDENT TEACHING AND INTERNSHIPS                                                  

The Board may consider the use of student teachers and interns in classes and programs maintained by the District upon conclusion of a written contract with area colleges and universities.

Colleges and universities should first make contact with the Superintendent  regarding placement of a student teacher or intern.

The Superintendent  shall, make the final placement of student teachers or interns.

Approved:       December 11, 2002

LEGAL REF: MCL 380.1531b

 

 

9900    EDUCATION RESEARCH AGENCIES                                                            

The contribution of appropriate educational research to teaching and school administration is recognized by the Board. The District shall cooperate when possible with colleges, universities, and other recognized agencies to promote educational research that shall:

a.       Increase professional knowledge of teaching and learning processes and the social setting in which they operate;

b.      Sharpen perception of instructional and administrative problems;

c.       Establish instructional and management objectives; and

d.      Assess progress toward accomplishment of District objectives.

All requests for use of District staff, students, or facilities for purposes of educational research shall be submitted in writing to the Superintendent. The Superintendent's decision shall be final as to the appropriateness and value of the proposed research and whether or not to engage in the research/study.

Approved:       December 11, 2002

 

 


 

Index

 

A                             Section Number

Absences and Excuses.............................................................................8035

Activity Fund Management .......................................................................8700

Adjourned Meetings .................................................................................1300

Administration in Absence of Policy ........................................................ 1575

Administration of Medication by School Personnel ................................. 2780
      Management of Students with Asthma in the School Setting
      Exercise Induced Asthma Attacks

Administration of Medications by School Personnel ............................... 8670
      Management of Students with Asthma in the School Setting

Exercise induced Asthma Attacks

Administrative Evaluation..........................................................................2430

Administrative Leeway ............................................................................ 3620

Administrative Organization ..................................................................... 2020

Administrative Personnel ......................................................................... 2400
      Compensation and Contracts
      Qualifications and Duties
      Orientation
      Supervision
      Job Descriptions
      Time Schedules
      Temporary Administrators
      Personnel
      Travel Expense

Administrative Rules ................................................................................ 2750
      Development of Administrative Rules
      Rules Adoption

Administrative Tenure ............................................................................... 5500

Advertising in the Schools ......................................................................... 9370

Affidavits and Guarantees ......................................................................... 4910

Agenda ..................................................................................................... 1320
      Consent Agenda

Alcohol and Drug Abuse .............................................................................8220

Allergies, Food............................................................................................4460

Alternative School Programs ..................................................................... 7150

Amendment of Bylaws and Policies ...........................................................1330

Anaphylaxis Emergencies/ Epinephrine Auto Injector.................................8675

Annual Operating Budget ........................................................................... 3100
      Priorities
      Deadlines and Schedules
      Encumbrances
      Recommendations
      Preliminary Adoption Procedures
      Hearings and Reviews
      Local Districts Budget Review

Anti-Fraud Policy......................................................................................... 3520

Appointment, Superintendent ..................................................................... 2140

Arrangement for Substitutes ....................................................................... 5685

Assaults Committed by Students ................................................................ 8320
      Physical Assaults
      Threats of Assaults Committed by Students
      Physical Assaults Committed Against Other Students
      Reinstatement
      Application to Students with Disabilities
      Implementation

Assignments, School Admissions ............................................................. 8040

Association Memberships.......................................................................... 1650

Asthma, Students with .............................................................................. 2780

Attendance ............................................................................................... 8020
      Compulsory Attendance - Religious Exemption

Attorney ................................................................................................... 1191

At-Will Employees ................................................................................... 5830

Audits ...................................................................................................... 3500

Authorized Signatures ............................................................................. 3550

Availability of Evaluation Documents ....................................................... 5520

Awards and Scholarships ......................................................................... 8820

B

Bid Specifications ...................................................................................... 3660

Bidding the Food Service Program............................................................ 4480

Bids and Quotations Requirements .......................................................... 3660
      Purchasing
      Bid Specifications
      Construction Bids

Board Advisory Committees ..................................................................... 1180

Board Bylaws ............................................................................................ 1000

Board-Community Relations ..................................................................... 9100
      Goals and Objectives

Board Conferences, Conventions and Workshops.................................... 1162

Board Inspection of New or Remodeled Facilities .................................... 4950

Board Member Conflict of Interest............................................................. 1952
      Financial Conflict of Interest

Board Member Development Opportunities .............................................. 1162
     Board Conferences, Conventions and Workshops

Board Negotiating Agents ........................................................................... 6100

Board Officer Compensation ........................................................................1167

Board Officers ..............................................................................................1150
      President
      Vice-President
      Secretary
      Treasurer
      Duties of Officers
      Term of Office

Board Recognitions and Rememberances................................................. 3820
      Board Recognitions
      Board Rememberances

Board Records ........................................................................................... 1600

Board Self-Assessment/Evaluation ............................................................ 1750

Board/Superintendent Relationship............................................................. 2150

Bonded Employees ..................................................................................... 3430

Borrowing and Debt Service ........................................................................ 3280
      Borrowing
      Short Term Loans
      Sale of Bonds
      Debt Service

Budget Planning .......................................................................................... 3050
      Budget Preparation

Buildings and Ground Management ............................................................ 4010
      Maintenance

Bullying Prevention...................................................................................... 8260

Bus Driver Alcohol and Drug Testing .......................................................... 5358

Bus Riders, Student Safety.......................................................................... 8590

Business Management ............................................................................... 4000

Bylaw and Policy Development System ..................................................... 1510
      Adoption
      Dissemination
      Policy Development System
      Adoption and Amendment of Bylaws

C

Career Technical Education Program.......................................................... 7165

Child Abuse and Neglect - Duty to Report................................................... 8580
      Access to Students on School Premises
      Cooperation Between School and Agencies

Citizen's Advisory Committees..................................................................... 9520

Class, Subject, Activity Suspensions ........................................................... 8350

Closed Sessions .......................................................................................... 1300

Communicable Diseases - Staff and Students ............................................ 5370

Communicable Diseases - Students and Staff ............................................ 8510

Community Resources ................................................................................ 7485
      Use of Community Resource Persons
      School Volunteers

Compensation ............................................................................................. 1167

Compensation and Contracts, Administrative Personnel ............................. 2400

Compensation Guides and Contracts, Personnel ......................................... 5710

Complaints .................................................................................................... 9450
      Policies
      Curriculum
      Instructional Materials
      Facilities and Services
      Personnel

Compulsory Attendance - Religious Exemption .......................................... 8020

Computer Assisted Instruction ..................................................................... 7475

Computer Network ....................................................................................... 4510
      Personal Accounts
      System Integrity
      Network Use
      Limiting Access

Computer Software Copyright ..................................................................... 4250

Conflict of Interest - Board Members........................................................... 1952

Conflict of Interest - Personnel .................................................................... 5230

Consent Agenda ......................................................................................... 1320

Consultants ................................................................................................. 1220

Consulting .................................................................................................... 5645

Consulting Activities, Superintendent .......................................................... 2200

Contract Ratification ..................................................................................... 6400

Controversial Issues ..................................................................................... 7760

Cooperative Purchasing ............................................................................... 3650

Copyright Compliance ................................................................................. 4250

Copyright Compliance and Computer Software Copyright ......................... 4250

Courtesy during Public Participation............................................................. 1370

Criminal History and Background Checks ................................................... 5175

Criminal History Checks
Background Checks-Employment History

Crowd Control at School Sponsored Activities ........................................... 9290
      Definition of Disturbances or Disorders

Curriculum Development ............................................................................ 7050
      Technology
      Resources
      Distance Learning
      Personnel
      Materials
      Financial
      Pilot Projects
      Pilot Project Evaluation

D

Dangerous Weapons, Possessing, Transporting or Transmitting ............... 5205

Data Management, Technology ................................................................... 4500

Deadlines and Schedules, Annual Operating Budget .................................. 3100

Debt Service ................................................................................................ 3280

Definitions, Board Bylaws............................................................................ 1001

Depository of Funds .................................................................................... 3400

Development of Administrative Rules.......................................................... 2750

Discriminatory Harassment of Employees or Applicants ............................. 5035
      Notification

Discriminatory Harassment of Students........................................................ 8018

Dismissal of Professional Staff ..................................................................... 5540

Disposition of Real Property......................................................................... 4720

Disposition of Surplus Property..................................................................... 4710
      Instructional Material
      Equipment
      Disposition

Dissemination of Religious Materials ........................................................... 9370

Distance Learning ........................................................................................ 7050, 7460

District Address............................................................................................ 1005

District Authority.......................................................................................... 1009, 2030

District Credit Cards .................................................................................... 3605
      Issuance
      Documentation
      Lost Credit Cards
      Return of Credit Cards
      Payment
      Misuse and Unauthorized Use
      Other Provisions

District Equipment, Supplies and Materials, Use of ..................................... 5203

District Legal Status ..................................................................................... 1011

District Name................................................................................................. 1003

District Purpose............................................................................................. 1007

Documentation, District Credit Cards .......................................................... 3605

Drug-Free Workplace ................................................................................... 5350

 

E

Education and Instruction, Technology ....................................................... 4500

Education Research Agencies ......................................................................9900

Educational Guidance .................................................................................. 7500

Educational Outcomes Goals........................................................................ 7030

Educational Philosophy................................................................................. 7010

Educational Process Goals............................................................................7040

Educational Specifications ........................................................................... 4800

Emergency Closings .....................................................................................4080

Emergency Medical Authorization................................................................ 8680

Emergency Meetings ....................................................................................1300

Emergency Purchases ..................................................................................3610

Employee Conflict of Interest - Purchases ................................................... 4005

Employee Produced Material ....................................................................... 4250

Employee Resignations .................................................................................2270

Employment of Students .............................................................................. 8760
      School Employment
      Outside Employment
      Job Placement Service

Encumbrances, Annual Operating Budget ................................................... 3100

Energy Policy ............................................................................................... 4060

Environment ................................................................................................. 4100

Environmental Health and Safety - Employee Indemnification .................... 4050
      Toxic Hazards and Asbestos
      Toxic Hazards
      Asbestos
      Hygienic Management

Epi Pen, Epinephrine Auto Injector............................................................... 8675

Equal Educational Opportunity .................................................................... 7025

Equal Employment Opportunity ................................................................... 5020

Equipment, Agency Use of      ..................................................................... 5203

Ethics, Board Member ................................................................................ 1950

Ethics, Personnel ....................................................................................... 5695

Evaluation ................................................................................................... 5520
      Availability of Evaluation Documents

Evaluation of Instructional Program ........................................................... 7700

Evaluation of Non-Certified Staff ................................................................ 5800

Evaluation, Administrative Personnel ......................................................... 2430

Evaluation, Superintendent......................................................................... 2250

Exercise Induced Asthma Attacks .............................................................. 2780

Expenses, Reimbursement ......................................................................... 1168

Expulsion ..................................................................................................... 8350

Eye Protection Devices ................................................................................ 8590

 

F

Facilities Development Goals ....................................................................... 4601

Fair Employment Clause ............................................................................... 4900

Family and Medical Leave ............................................................................. 5357

Fax Machines ................................................................................................ 4260

Federal Program Administration .................................................................... 7170
      Title I Program 

Fees and Charges, Students .......................................................................... 8990

Fees, Payments and Rentals ......................................................................... 3340
      Rental and Leasing of District Property
      Gate Receipts and Admissions
      Income and Payments From Sales and Service

Field Trips and Excursions ........................................................................... 7490

Filtering Software.......................................................................................... 4520

Fines, Students ............................................................................................. 8990

First Aid ........................................................................................................ 8660

Fiscal Management ...................................................................................... 3000

Flag Displays ................................................................................................ 7880

Food Allergies............................................................................................... 4460
      Dealing with Food Alleric Students

Food Service.................................................................................................. 4455

Free Materials Distribution in Schools .......................................................... 9370
      Political Campaign Materials
      Special Interest Materials
      Advertising In the Schools
      Use of Religious Materials
      Dissemination of Religious Materials

Free or Reduced Price Meals....................................................................... 4470

Fringe Benefits for Non-Represented Staff.................................................. 5880

      Definitions
      Benefit Schedule

Functions of the Board, Board Powers........................................................ 1032

      Communications to and from the Board
      Functions of the Board

Fund Raising and Student Activity Fund .................................................... 3800

      Solicitating Funds From and By Students
      Student Groups
      Specifics
      Adult Groups

G

Gangs ............................................................................................................ 8245

Gate Receipts and Admissions ..................................................................... 3340

General Public and Organizational Relations ............................................... 9000

General School Administration .................................................................... 2000

Gifted Students, Program For....................................................................... 7167

Gifts by District Employees.......................................................................... 9350

Gifts to District Employees .......................................................................... 9350

Gifts to Schools ............................................................................................ 9350

Goals and Objectives, Negotiations ............................................................. 6001

Goals and Objectives, Personnel .................................................................. 5010

Guidance Program ........................................................................................ 7500

      Educational
      Personal
      Vocational

H

Handbooks and Other Publications .............................................................. 2550

Hazardous Materials or Conditions .............................................................. 9010

Head Lice Policy .......................................................................................... 8515

Hearings and Reviews, Annual Operating Budget ...................................... 3100

Hiring ............................................................................................................ 5430

      Teacher Selection

Homebound Instruction................................................................................. 8860

Homeless Students........................................................................................ 8045

I

Identity and Employment Status .................................................................. 5170

Immunization of Students ............................................................................ 8480

Income and Payments From Sales and Service ............................................ 3340

Income From Gifts and Bequests ................................................................. 9350

Indemnification, Board Member................................................................... 1955, 2760

Independent Auditor..................................................................................... 1200

Information and Campaigns ......................................................................... 9060
      Use of Students

Information/Work/Study Sessions ................................................................ 1300

In-Service Education .................................................................................... 5190

Inspection by Parent(s)/Guardian(s) of Instructional Material ..................... 7420

Instructional Materials .................................................................................. 7400
      Review Committee for Patron Complaints Concerning Instructional Materials
      Technology

Instructional Program .................................................................................. 7000

Instructional Program Prohibitions .............................................................. 7380

Instructional Resources ............................................................................... 7350
      Instructional Services
      Teacher Aides
      Resource Teachers
      Technology

Instructional Services ................................................................................. 7350

Instructional Television................................................................................ 7460
      Distance Learning

Insurance Consultant, Insurance Program.................................................. 4015

Insurance Program ...................................................................................... 4015
      Insurance Consultant

Interrogation and Investigations Conducted in School ................................ 8140

Inventories - Fixed and Controlled Assets.................................................... 3490
      Fixed Asset Accounting System

Investment of Funds ..................................................................................... 3300

Investment Policy.......................................................................................... 3310

Issuance, District Credit Cards ..................................................................... 3605

J

Job Descriptions, Administrative Personnel.................................................. 2400

Job Placement Service, Students ................................................................ 8760

Joint Self-Insurance Pool............................................................................... 4020

L

Leaves and Absences .................................................................................... 5930

Liability, School Vehicles ............................................................................. 4320

Licensing of Drivers, School Vehicles .......................................................... 4320

Limiting Access, Computer Network ........................................................... 4510

Line Item Transfer Authority ....................................................................... 3170

Local Purchasing ........................................................................................ 3690

Loitering - Unauthorized Persons ................................................................ 9470

Lost Credit Cards, District Credit Cards ...................................................... 3605

M

Master Teachers .......................................................................................... 5525

Materials, Agency Use of.............................................................................. 5203                   

Meetings ....................................................................................................... 1300
      Organizational
      Regular
      Change of Regular Meetings
      Closed Sessions
      Information/Work Study Sessions
      Adjourned Meetings
      Special
      Emergency
      Recess

Membership, Term of Office ........................................................................ 1030
      Number
      Electoral Process
      Qualifications
      Term
      Acceptance of Office
      Vacancies
      Filling a Board Vacancy

Mileage Reimbursement, Travel Expenses................................................... 5330

Minutes, Board ............................................................................................. 1360
      Open Meeting Minutes
      Closed Meeting Minutes

Mission Statement......................................................................................... 7020

Misuse and Unauthorized Use, District Credit Cards .................................. 3605

Monies in School Buildings........................................................................... 3420

Multiracial Understanding ............................................................................ 5025

N

Naming New Facilities ................................................................................. 4750

Negotiations .................................................................................................. 6000

Nepotism ....................................................................................................... 5235

Network Use, Computer Network ................................................................. 4510

New Member Orientation .............................................................................. 1160

New Programs, Technology .......................................................................... 4500

News Conferences and Interviews ................................................................ 9020

News Media Relations ................................................................................... 9020

      News Releases
      News Conferences and Interviews

News Releases ........................................................................................... 9020

Non - Discrimination and Complaint Procedure .......................................... 5030

Non-Certified Staff Orientation ................................................................... 5770

Non-Certified Staff Probation ...................................................................... 5780

Non-Discrimination and Complaint Procedure ............................................ 8015, 2450

Non-Discrimination, Recruitment ................................................................. 5170

Non-Reemployment, Superintendent............................................................ 2140

Non-School Employment .............................................................................  5640

O

Organizational Meetings ............................................................................... 1300

Orientation, Administrative Personnel ......................................................... 2400

Other Provisions, District Credit Cards ........................................................ 3605

Outside Employment, Students .................................................................... 8760

P

Parent(s)/Guardian(s) Involvement Policy - Title I Programs........................ 7175

Parent(s)/Guardian(s) and School Partnerships ........................................... 9720

Partnerships .................................................................................................. 7200

Part-Time and Substitute Non-Certified Staff ..............................   ............... 5750

Payment of District Credit Cards .................................................  ................ 3605

Payment Procedures ..................................................................................... 3750

Payroll Procedures and Schedules ............................................................... 3580

Personal Accounts, Computer Network.......................................... .............. 4510

Personal Guidance ....................................................................................... 7500

Personnel ...................................................................................................... 5000

Personnel, Administrative Personnel............................................................. 2400

Personnel Records ........................................................................................ 5300

      General Access to Personnel Files
      Employee's Acces to His/Her File
      Records Management

Personnel, Administrative Personnel ........................................................... 2400

Pest Control.................................................................................................. 4101

Petty Cash Accounts ................................................................................... 3570

Physical Assaults ......................................................................................... 8320

Physical Assaults Committed Against Other Students ................................ 8320

Pilot Project Evaluation ................................................................................ 7050

Pilot Projects ................................................................................................ 7050

Planning - Long-Range ................................................................................ 4650

Policies and Rules Development Involvement ............................................. 5140

Policy Implementation .................................................................................. 2700

Political Activities ......................................................................................... 5245

Political Campaign Materials ........................................................................ 9370

Possessing, Dangerous Weapons ............................................................... 5205

Powers and Duties ....................................................................................... 1032

Preliminary Adoption Procedures, Annual Operating Budget ..................... 3100

President ...................................................................................................... 1150

Printing and Duplicating Service - Copyright ............................................... 4250
      Employee Produced Material
      Copyright Compliance and Computer Software Copyright
      Printing and Duplicating Service Copyright

Priorities, Annual Operating Budget ............................................................ 3100

Professional Development Opportunities .................................................... 2590

Professional Development Opportunities, Superintendent .......................... 2170

Professional Staff Contracts ........................................................................ 5410
      Compensation and Benefits

Program for Gifted Students......................................................................... 7167

Public Dedication of New Facilities .............................................................. 4970

Public Dedication Plaques ............................................................................ 4975

Public Expression of Board Members............................................................ 1035

Public Gifts and Bequests ............................................................................. 9350
      Gifts to Schools
      Income From Gifts and Bequests
      Gifts by District Employees
      Gifts to District Employees
      Students' Gifts to Staff Members
      Students' Gifts to the School

Public Participation ....................................................................................... 1370
      Courtesy during Public Participation

Public Review and Inspection of Records ................................................... 2810
      Fees
      Appeals

Public/Parent(s)/Guardian(s) Visitors to the Schools .................................... 9400

Public's Information Program ....................................................................... 9010
      Public's Right to Know
      School-Sponsored Information Media
      Hazardous Materials or Conditions

Public's Right to Know ................................................................................. 9010

Purchases Through the District ..................................................................... 3610

Purchasing From District Employees ............................................................ 3610

Purchasing Goods and Services .................................................................... 3610
      Purchasing From District Employees
      Purchasing Through the District
      Emergency Purchases

Q

Qualifications and Duties, Administrative Personnel ................................... 2400

Qualifications and Duties, Personnel ........................................................... 5725, 5160

Qualifications, School Superintendent ......................................................... 2110

Quorum ......................................................................................................... 1330

 

R

Recognition, general public........................................................................... 9120

Recognition of Bargaining Units .................................................................. 6050

Recommendations, Annual Operating Budget ............................................. 3100

Records ......................................................................................................... 4170, 2800

Records, School Vehicles ............................................................................. 4320

Recruitment................................................................................................... 5170
      Identity and Employment Status
      Non-Discrimination

Recruitment, Personnel ................................................................................. 5730

Recruitment, Superintendent ........................................................................ 2130

Reduction of Non-Certified Staff ................................................................... 5860

Reduction and Recall of Teachers................................................................. 5870

Regular Meetings .......................................................................................... 1300

Reimbursement for Expenses ....................................................................... 1168
      Reimbursement for Board Expenses
      Schedule of Specific Categories
      Expense Report
      Spouses and other Family Members
      Meal Expenses
      Board Expense Review
      Out of State Travel

Reimbursement of Expenses ....................................................................... 3600

Relations With Educational Institutions and Organizations........................... 9510

Relations With Federal Governmental Authorities ....................................... 9670

Relations With Law Enforcement and Investigating Authorities .................. 9570

Relations With Other School Districts ......................................................... 9500

Relations With Parent(s)/Guardian(s) Organizations .................................. 9710

Relations With Political Organizations ......................................................... 9620

Relations With Special Interest Groups........................................................ 9750
      Political/Commercial Interests
      Contests/Exhibits
      Distribution/Posting of Literature
      Prizes/Scholarships

Relationship With Booster Organizations .................................................. 9730

Relationship with Planning Authorities ....................................................... 9600

Relationship with Zoning Authorities........................................................... 9610

Release of Confidential Information............................................................ 5180

Release of a Student During the School Day ............................................. 8090

Rental and Leasing of District Property ...................................................... 3340

Reporting Accidents, Safety......................................................................... 4040

Resignation of Non-Certified Staff .............................................................. 5850

Resignation of Professional Staff ................................................................. 5560
      Resignation

Resolution Regarding Employee Resignations ............................................. 2270

Resource Speakers ....................................................................................... 7480

Resource Teachers ....................................................................................... 7350

Retaliation and Whistle Blowing ................................................................... 5040

Retirement of Facilities ................................................................................. 4700
       Obsolescence Determination

Return of  Credit Cards, District Credit Cards ............................................ 3605

Review Committee for Patron Complaints Concerning Instructional Materials...7400

Review of Administrative Regulations ........................................................ 1570

Rules Adoption, Administrative Rules ......................................................... 2750

Rules of Order .............................................................................................. 1330
      Amendment/Suspension of Bylaws and Policies
      Quorum

S

Safeguarding of Monies and Equipment....................................................... 3410

Safety ............................................................................................................ 4040
      Reporting Accidents

Safety Inspection, School Vehicles .............................................................. 4320

Safety, School Vehicles ................................................................................ 4320

Sale of Bonds ............................................................................................... 3280

School Admissions ....................................................................................... 8040
      Eligibility of Resident/Non-Resident Students
      Tuition
      Assignments
      Withdrawals from School

School Bus Safety Program ......................................................................... 4320

School Ceremonies and Observances ......................................................... 7800

School Community Relations ....................................................................... 9001
      Goals and Objectives

School Employment, Students ..................................................................... 8760

School Safety Information Policy Implementation ........................................ 2790

Incidents to be Reported

School Superintendent .................................................................................. 2100
      Duties and Responsibilities

School Vehicles ............................................................................................ 4320
      Liability
      Safety
      Safety Inspection
      Records
      Licensing of Drivers
      School Bus Safety Program

School Volunteers ....................................................................................... 7485, 9230
      General Principals

School-General Government Relations ....................................................... 9540

School-Sponsored Information Media ......................................................... 9010

Searches of Motorized Vehicles, Lockers and Students .............................. 8130
      Lockers
      Motorized Vehicles
      Students
      Strip Searches
      Law Enforcement Searches

Secretary ..................................................................................................... 1150

Security ........................................................................................................ 4110

Selection of an Architect .............................................................................. 4770

Short Term Loans ......................................................................................... 3280

Site-Based Decision Making ......................................................................... 7910

Social Security Policy.................................................................................... 5185

Solicitating Funds From and By Students ................................................... 3800

Solicitations.................................................................................................. 9170
     In Schools
      Of Students
      By Students

Special Education.......................................................................................... 7160
      Least Restrictive Environment Position Statement

Special Interest Materials .............................................................................. 9370

Special Meetings ........................................................................................... 1300

Special Use of Transportation Services ........................................................ 4365

Staff Appearances, Staff Conduct.................................................................. 5200

Staff Complaints ............................................................................................. 5210

Staff Conduct ................................................................................................. 5200
      Staff Appearance

Staff Development Opportunities .................................................................. 5190
      In-Service Education
      Technology

Staff Health and Safety ................................................................................ 5340

Staff Smoking and Tobacco Products .......................................................... 5345

Staff-Student Relations ................................................................................ 5220
      Threats to Students
      Student Supervision and Welfare

State and Federal Funding Proposals and Applications .............................. 3200

Student Accidents ........................................................................................ 8650

Student Activities ......................................................................................... 8700
      Activity Fund Management

Student Appearance .................................................................................... 8240

Student Assessment .................................................................................... 7650

Student Conduct........................................................................................... 8100

Student Discipline ........................................................................................ 8300

Student Fees, Fines, Charges and Deposits ............................................... 8990
      Fees and Charges
      Fines

Student Fund Raising.................................................................................... 8725

Student Groups ............................................................................................ 3800

Student Insurance Programs ....................................................................... 8460

Student Organizations ................................................................................. 8720
      Student Social Events

Student Photographs ................................................................................... 8740

Student Production of Goods and Services.................................................. 8727

Student Records .......................................................................................... 8940
      Directory Information

Student Safety .............................................................................................. 8590
      Bus Riders
      Eye Protection Devices

Student Social Events ................................................................................... 8720

Student Supervision and Welfare, Staff-Student Relations..... ..................... 5220

Student Suspension and Expulsion .............................................................. 8350
      Suspensions
      Class, Subject, Activity Suspensions
      Application to Students with Disabilities
      Implementation
      Expulsion
      Appeals
      Hearing Officer
      Written Notices

Student Teaching and Internships ................................................................ 9840

Student Transportation in Private Vehicles .................................................. 4350
      Field Trips
      Student Self-Transportation

Student Transportation Management........................................................... 4300

Student Welfare ........................................................................................... 8450

Student Wellness Policy............................................................................... 8453

Students ...................................................................................................... 8000

Students' Gifts to Staff Members ................................................................ 9350

Students' Gifts to the School......................................................................... 9350

Substitute Teaching ...................................................................................... 7840

Summer Property Tax Levy .......................................................................... 3290

Superintendent Evaluation............................................................................ 2250

Superintendent, Non-Reemployment............................................................ 2140

Supervision of Construction ......................................................................... 4890

Supervision, Administrative Personnel ......................................................... 2400

Supervision, Personnel .................................................................................. 5790

Supplies, District Use of by Staff   ............................................................... 5203

Support Staff Positions ................................................................................. 5740

Surplus Books, Equipment and Supplies ..................................................... 3900

Surplus Land or Buildings ............................................................................ 3950

Suspension/Expulsion of Students with Disabilities..................................... 8355

      Weapons/Firearms and Expulsion of Students with Disabilities

Suspension and Dismissal of Non-Certified Staff ....................................... 5830
      At-Will Employees

Suspension and/or Dismissal of Professional Staff .................................... 5540

Suspension of Bylaws and Policies ............................................................ 1330

Suspensions, Students ................................................................................ 8350

System Integrity, Computer Network ........................................................... 4510

T

Teacher Aides ............................................................................................... 7350

Teacher Placement......................................................................................... 5480

Teacher Discipline.......................................................................................... 5535

Teaching About Religion .............................................................................. 7770

Teaching Staff Probation and Tenure ........................................................... 5500
      Tenure
      Administrative Tenure

Technology ................................................................................................... 4500
      New Programs
      Upgrades
      Data Management
      Education and Instruction

Temporary Administrators, Administrative Personnel ................................. 2400

Tenure ......................................................................................................... 5500

Terroristic Threats or Acts ............................................................................ 8255

Test Administration ...................................................................................... 7650

Testing Program ............................................................................................ 7650
      Test Administration
      Use and Dissemination of Test Results
      Student Assessment

Thefts and Vandalism ................................................................................... 4120

Threats of Assaults Committed by Students ................................................ 8320

Threats to Students ....................................................................................... 5220

Time Schedules, Administrative Personnel .................................................. 2400

Title I Program .............................................................................................. 7170

Tobacco Products ......................................................................................... 8230

Tobacco Products On/In District Premises ................................................... 9300

Toxic Hazards and Asbestos ........................................................................ 4050

Traffic and Parking Controls ........................................................................ 4090

Transfer of Territory...................................................................................... 1520
      Authority
      Eligible Property
      Extent of Transfer
      Notice of Transfer
      Transfer of Property Located in Multiple Counties
      Effective Date
      Bonded Indebtedness
      Remapping of the Districts
      Refusal of Transfer
      Appeal

Transmitting, Dangerous Weapons ............................................................... 5205

Transporting, Dangerous Weapons .............................................................. 5205

Travel Expense, Administrative Personnel ................................................... 2400

Travel Expenses, Personnel ......................................................................... 5330
      Mileage Reimbursement

Treasurer ....................................................................................................... 1150

Trust and Agency Fund................................................................................. 3575

Tuition ........................................................................................................... 8040

U

Upgrades, Technology .................................................................................. 4500

Use and Dissemination of Test Results ........................................................ 7650

Use of Commercially Produced Video Recordings ..................................... 7463

Use of District Facilities ............................................................................... 9250
      Equipment

Use of Agency Equipment, Supplies and Materials...................................... 5203

Use of Motorized Vehicles ........................................................................... 8640

Use of Religious Materials ............................................................................ 9370

V

Vending Machines......................................................................................... 4450

Vendor Relations .......................................................................................... 3730

Vice-President .............................................................................................. 1150

Visitors to the Schools .................................................................................. 9400
       Public/Parent(s)/Guardian(s) Visitors to the Schools

Vocational Guidance .................................................................................... 7500

Voting Method ............................................................................................. 1350
      Quorum
      Voting

W

Work Agreements for Vocational and Pre-Vocational.................................. 9800
      Agreements with Private Individuals
      Agreements with Private Business or Industry
      Agreements with Non-Profit Organizations